UltiPro Workplace – Your Portal for HR, Payroll, and Other ...

1 1-09 The Ultimate Software Group, Inc. 2000 Ultimate Way Weston, Florida 33326 Phone: 800-432-1729 Fax: 954-331-7300 UltiPro Workplace your Portal for HR, Payroll, and Other Business Ultimate Software s UltiPro Workplace serves as your one-stop human capital management Portal the center of your business. Delivered through a convenient software-as-a-service model, UltiPro gives your company the highest-quality HR, payroll, and benefits administration functionality, with award-winning customer support services the most responsive in the industry. UltiPro focuses on improving your business by giving you total control over your human capital management processes, enabling you to automate and streamline these functions to improve efficiencies and reduce administrative costs.

2 UltiPro Workplace Functionality Human Resources UltiPro Workplace automatically tracks all HR-related data including employment history, performance, job, salary and organization details, plus, makes it easy to record key information for government compliance and reporting, including HIPAA certificates, OSHA and workers compensation, and COBRA and EEO compliance. UltiPro also ensures compliance with Social Security Administration and HIPAA confidentiality legislation for protecting sensitive data such as employee social security numbers. Benefits Administration You can tailor UltiPro Workplace to match the benefits that your organization offers employees; set up and administer all health and welfare benefits plans including Section 125 plans, deferred compensation, and all voluntary and optional benefit programs; and allow employees to check benefits options and coverage online.

3 UltiPro eliminates the need for duplicate rules, duplicate data entry, and reconciliation reporting because details for deductions and benefit plans are stored in one common table. This includes rules for coverage, premium and employer match computations, and eligibility and participation determination. Payroll Administration The most flexible, functional payroll engine on the market, UltiPro Workplace does it all, handling hundreds of payroll-related computations, including average pay rates for overtime calculations, shift premiums, garnishments, and levy calculations with no need for side calculations or expensive UltiPro Workplace , your central payroll department, remote offices, or multiple divisions can process payroll from start to finish in a few easy steps, including.

4 Automatically retrieving time and attendance data for payroll processing Calculating gross-to-net pay for various pay calendars and pay cycles Generating NACHA files, checks/direct deposit advices, general ledger files, reports, and more Generating off-cycle checks and voiding payments on demand Tracking the progress of the payroll online with checks and balances for ease in auditing and reconciliation For fast and efficient processing, UltiPro Workplace delivers a Payroll Gateway one-click access to all of your payroll data. From a single Web page, you can view your payroll calendar and pay dates, select a pay group for payroll processing, check payroll setup, review processing status and payroll results, and access reports. What s more, you can simplify the payroll process, configuring your own payroll models by bundling a series of payroll steps into one.

5 UltiPro Workplace makes the payroll process a snap, with convenient Web features including pre-check edit capabilities. Business Portal UltiPro Workplace delivers a convenient, secure gateway to business activities for your employees, HR/payroll staff, administrators, and management team, and lets you improve communications to your entire workforce. With self-service access to HR, pay, and benefits information and the ability to make real- time updates and requests, the UltiPro Workplace Portal serves as your company s one-stop intranet. You can customize the Portal with your company news, information, and policies. Employees can access their payroll and benefits information anytime day or night from home or office, get questions answered, and complete routine updates instantly.

6 Call US: 1-800-432-1729 Web Site: UltiPro is a registered trademark of The Ultimate Software Group, Inc. All Other trademarks referenced are the property of their respective owners. Plus, with optional manager self-service, your company saves time because managers can complete common employee administrative tasks, and access reporting in real- time , from one central location. UltiPro Workplace connects your entire organization by providing access to corporate information and self-service. As your gateway to a wealth of information, the Web Portal is highly configurable and offers personalization options to ensure a positive user experience. With UltiPro , your workforce can: Launch the Portal from multiple Web browsers (Microsoft Internet Explorer and Mozilla Firefox) View information and perform tasks in the language of their choice (English, Spanish, or French) Set preferences for the order and placement of home-page content Access any available page in one click Employee Self-Service UltiPro Workplace helps improve employee satisfaction while reducing the administrative workload for HR/payroll staff.

7 Employees have immediate security-protected access to: View their paycheck details, benefits summaries, frequently used forms, company information, etc. Update their personal information such as address, phone number, emergency contacts, skills, and more Change their direct deposit accounts Update their dependents and beneficiaries Request vacation or paid- time -off Employees can make common changes such as updating their address or direct deposit preferences without phone calls, e-mails, or paperwork. Manager Self-Service Manager Self-Service gives managers immediate access to critical employee information and the tools that enable them to make smart management choices. As authorized through UltiPro s roles-based security, managers can quickly and easily view and change staff data with no paperwork and no calls to HR.

8 Managers can: Instantly process staff changes or work events Review and approve vacation/paid- time -off requests Record results of salary and performance reviews Run strategic workforce reports such as compensation, turnover, and overtime Self-Service Convenience Features. UltiPro s self-service offers convenience features for your workforce. A Things I Can Do area delivers one-click access to all of the tasks that can be completed from the page being displayed. Employee photos can be shown with employee records and in your employee directory to improve Workplace security, increase awareness of remote workers, or simply to attach a face to a name. To reduce paper document storage and provide fast access to employee records, managers and HR/payroll staff can attach relevant documents, like performance reviews, certificates, driver s licenses, and consent forms, to an employee s file.

9 Business Intelligence Without requiring the time of IT staff, HR/ payroll staff, authorized managers, and executives can pull data across your UltiPro Workplace solution to quickly run hundreds of strategic workforce-related reports, including upcoming performance reviews, headcount reports, average salary reports, government compliance reports, general ledger reporting, and Other point-in- time HR/payroll and benefits reports. Signature-ready forms allow you to comply with legislative requirements quickly and easily. Custom reports and on-the-fly query tools make it easy for everyone in your organization to analyze and share data. Delivered workforce analytics on compensation, turnover, overtime, and more allow strategic evaluation of every aspect of your workforce. UltiPro Workplace reports provide critical business insight to help you make better decisions.

10 Benefits Enrollment With UltiPro Benefits Enrollment, you reduce hours of paperwork and decrease costs associated with the enrollment process. Employees can review their benefit choices and make selections on the Web from anywhere. Benefits administrators enjoy easy Web setup and tools to monitor enrollment progress. Call US: 1-800-432-1729 Web Site: UltiPro is a registered trademark of The Ultimate Software Group, Inc. All Other trademarks referenced are the property of their respective owners. UltiPro Benefits Enrollment also walks employees through all of the benefit and personal information changes that result from a life event such as getting married, having a baby, or moving with no paperwork or calls to HR. Recruitment UltiPro Recruitment is the most cost-effective and efficient solution to help your company recruit and hire the most qualified candidates to fill open positions.