Umler - Home | Railinc

1 1 June 2022 Umler Data Specification Manual (Effective 6/16/2022) Reference Version Table of Contents Box Cars .. 5 32 Hopper .. 57 Miscellaneous Cars .. 79 Tank Cars .. 101 Flat Cars .. 131 Intermodal Flat .. 155 Vehicular Flat .. 180 Locomotives .. 204 Passenger Cars .. 229 EOT Devices .. 246 Steel Wheel Set .. 253 Containers .. 262 Trailers .. 274 Chassis .. 287 Customer Specific Group .. 297 Appendices .. 301 Appendix A: Business Rules .. 303 Appendix B: Car Management Processing Tables .. 312 Appendix C: Pool Assignment Rules .. 314 Appendix D: Umler Mechanical Restriction Codes .. 319 Appendix E: Equipment Management Code (EMC).

2 321 Appendix F: Overage Processing for XA or YA for Freight Equipment .. 341 Appendix G: ER System Generated D, E, T .. 342 Appendix H: ER Ruminant Protein Assignment .. 344 Appendix I: Equipment Type Codes (ETC) .. 347 Appendix J: Plate Codes (CLEARANCES) .. 357 Appendix K: Components .. 359 Appendix L: Umler Data Transfer Procedures .. 361 Appendix M: Umler Exception Control File .. 361 Appendix N: Major Tank Class & Validation Matrices for DOT117, HM-246 .. 362 Appendix O: Reporting Rail Car and Superstructure Cost .. 365 Appendix P: Identical Tare Weight Batch Process.

3 370 2 June 2022 Introduction The Umler Equipment Management Information System, the Equipment Register for North America contains inspection dates required by AAR Interchange Rules for various rail car components, specific details on the internal and external dimensions, carrying capacities expressed in gallons/cubic feet capacity, equipment weight, as well as special equipment on all railcars and highway trailers and containers that are used in interchange equipment or commercial service. The are over 2 million equipment registration in the Umler System. The Umler System is managed by the Business Services Division, Railinc .

4 All units registered in the Umler System are subject to an annual maintenance fee that is invoiced bi-annually. The Railinc Price List for this service as well as all Railinc services is available at Responsibility for reporting required information 1. Each Stenciled Mark Owner is required to report all equipment: freight cars, maintenance of way, locomotives, telemetry devices, chassis, trailers, containers, tank containers, rail compatible intermodal equipment and bogies for rail-compatible intermodal equipment. The dimensional, capacity and/or codified information reported must accurately reflect the requirements as outlined in the Umler Data Specification Manual for each applicable data element.

5 2. In order to protect an owner s Umler registration, updates to information require access through Railinc 's Single Sign-On application at This precludes all unauthorized activity from being processed and updated to the file. Owners can contract to have an agent or agents report their data; however, the owner, a. your company administrator grants Umler Rights to the agent(s) or, b. submits in writing, authorization to the Director, Umler Services, authorizing Railinc to provide access to the agent. Owners changing agents or assuming reporting responsibility should revoke Umler rights to the user or send a request on company letterhead to the Director, Umler Services, which will be provided within 24 hours to the owner or new agent.

6 3. It is the owner s responsibility to ensure that their mailing address, telephone and fax numbers and e-mail address are kept up-to-date (see the industry contact database at ). In addition, owners must immediately advise the Director, Umler Services, when reporting responsibility has been assigned to a new agent with the agent s mailing address, telephone and fax numbers, and e-mail address. All corrections must be emailed to The Uses of the Umler System 1. The Umler System is the industry s official source for accepting freight cars in interchange service in accordance with AAR Interchange Rules 90 and 93. Cars must be accurately registered in order to be included in the Car Hire Accounting Rate Master (CHARM ).

7 2. The Umler System is the official source for determination of the car s load limit and lightweight, Air Brake Test dates and cars eligible and/or certified for extended service of 50 years. 3. Numerous railroad operating officers utilize the file to determine car assignments, lengths and weights to determine train makeup and line clearances. In addition, they can determine various special characteristics of cars to fulfill the shipper s car requirements. 4. Railroad traffic departments utilize the car s tare weight and capacity information in their automated billing systems. 5. Mechanical Departments schedule rail car maintenance based on inspection dates for various car components.

8 6. Railroad traffic departments bill Trailers and Containers based on outside length information. 7. Railinc verifies all interchange movements reported through the TRAIN II system by validating the initial and number being reported. Also, the file is used to control the movement of overage equipment and cars not meeting FRA requirements and Mechanical Interchange rules that would restrict the interchange of a car. 8. The Umler System is the source of information for publishing the cars dimensional and capacity information in The Official Railway Equipment Register. 3 June 2022 Purpose of the Umler Data Specification Manual: This manual specifies data requirements for the proper reporting of locomotives, maintenance-of -way passenger cars, End of Train information Systems, rail cars and highway trailers and containers.

9 Umler is the master file from which the CHARM (Car Hire Accounting Rate Master) file and TRAIN II (Tele Rail Automated Information Network Phase 2, the railroad industry s national car information system) are verified before equipment is entered into these files. Data Requirements This Specification Manual, divided into sections by equipment group, plus exhibits, outlining data input requirements, is the basis for Railinc s computer edit programs. Each equipment group and data element has corresponding permissible values, ranges, and business rules associated with the data. The Data Specification provides as much information as possible to assist users in entering these data elements.

10 Edits 1. Umler data will be edited. Add and change records must be valid to be submitted to the Umler system. If equipment data on file is not valid, a conflict is generated on the equipment. The submitting party will have thirty (30) days to correct the record. Records that are not corrected within thirty (30) days will have zero rates and the Rate Indicator 0, P or Q inserted into the records per Car Hire Rule 1 and Freight Tariff 6007-Series. Add and change records that do not meet the minimum edit criteria will be rejected without processing. The fields that will cause transactions to be rejected are listed as Mandatory fields in this specification manual.