Example: quiz answers

UMTC Water Damage Prevention Work Team …

1 UMTC Water Damage Prevention work team recommendations Respectfully Submitted: January, 2011 work team Members Neil Carlson, Department of environmental Health and Safety, Chairperson Sean Gabor, Supervisor, FM Hazardous Materials Program Beth Louden, Director, NW District, Facilities Management Steve Pardoe, Director, Risk Management Brian Swanson, Budget Officer, Office of Budget & Finance Denise Thomas, Facilities team Manager, NW District, Facilities Management Bernadette Corley Troge, Administrative Director, Facilities and Operations Management, University Libraries Special Thanks to: Roger Wegner, Capital Planning and Project Management Robert Janoski, Central Security Robert Uphus, BSAC Craig Moody, Director, University Health and Safety Mike Berthelson, Associate Vice President, Facilities Management 2 Table of Contents Table of Contents.

1 . UMTC Water Damage Prevention Work Team Recommendations . Respectfully Submitted: January, 2011 . Work Team Members . Neil Carlson, Department of Environmental Health …

Tags:

  Team, Prevention, Work, Environmental, Recommendations, Damage, Damage prevention work team, Damage prevention work team recommendations

Information

Domain:

Source:

Link to this page:

Please notify us if you found a problem with this document:

Other abuse

Transcription of UMTC Water Damage Prevention Work Team …

1 1 UMTC Water Damage Prevention work team recommendations Respectfully Submitted: January, 2011 work team Members Neil Carlson, Department of environmental Health and Safety, Chairperson Sean Gabor, Supervisor, FM Hazardous Materials Program Beth Louden, Director, NW District, Facilities Management Steve Pardoe, Director, Risk Management Brian Swanson, Budget Officer, Office of Budget & Finance Denise Thomas, Facilities team Manager, NW District, Facilities Management Bernadette Corley Troge, Administrative Director, Facilities and Operations Management, University Libraries Special Thanks to: Roger Wegner, Capital Planning and Project Management Robert Janoski, Central Security Robert Uphus, BSAC Craig Moody, Director, University Health and Safety Mike Berthelson, Associate Vice President, Facilities Management 2 Table of Contents Table of Contents.

2 2 Executive Summary .. 3 Glossary .. 4 Top Five Issue to Be Addressed on UMTC Campus .. 5 Implementation Plan with Assigned Responsibilities .. 7 Facilities Management .. 7 Risk Management .. 8 Department of Central Security (DCS) .. 8 Departmental Access Coordinators (DAC) .. 8 Building Systems Automation Center (BSAC) .. 8 Capital Planning and Project Management (CPPM) .. 8 Department of environmental Health and Safety (DEHS) .. 8 Measurements of Effectiveness .. 9 Appendix A: UMTC Water Damage Prevention work team Charge .. 10 Appendix B: U of M Large Water Event Incident Command Structure .. 12 Finance .. 13 Logistics .. 13 Operations .. 14 15 Water Incident Classification .. 15 Guidance Document for Disposal of Water in an event .. 16 Training .. 16 Appendix C: Facilities Management Roles and Responsibilities for Water Event Response - Check List.

3 18 Custodial Closet/Mechanical Space Poster, Facilities Management Water Event Response .. 20 Appendix D1: CPPM Construction Design Checklist .. 21 Appendix D2: CPPM Construction Design Checklist Rationale .. 22 Appendix E: Insurable Water Events Summary .. 23 Attachment 1 Summary of Water Damage claims .. 24 Attachment 2 Summary of all reported Water Damage both claimed and unclaimed .. 28 Appendix F: Updated 2007 Water event Response Guidelines .. 32 3 Executive Summary The UMTC Water Damage work team charged by Vice President for University Services, Kathleen O Brien, reviewed Water events over the past five years, identified risk factors and proactive tactics that could potentially prevent or reduce Water event damages in the future. The 2007 Water Event document contained many good suggestions but only some of them were implemented.

4 In an effort to improve the follow-up to this report we have listed the top five issues to be addressed including an implementation plan and measurements of effectiveness. The original 2007 document is included with updates for 2011. This report also clarifies the Incident Command structure for large Water events and the training required. Checklists are provided to assist FM Managers and FM employees in responding to Water events. An insurable Water event summary is included along with a loss history over the past ten years. Having reviewed Water Damage issues, we concluded that they need to be placed in a larger property risk management perspective. This is just one subject area of several that should be wrapped into a comprehensive program to prevent losses to our property and facilities. We recommend creating and convening a property risk management council, akin to the emergency management group, that would meet quarterly to review incidents and proactively work to mitigate future losses.

5 This group could be co-chaired by someone from University Services and someone from Risk Management. Proactive activities that need to be addressed, and that are called out in the Water Damage report include: a. A single protocol for reporting and response coordination by calling (612-624-2900) b. A unified approach and protocol for incident review and investigation c. A renewed effort at universal access to all spaces in a response d. Incorporation of Water risk mitigation projects into the FCA database for tracking and prioritization e. Regular review of design standards and construction practices for high risk practices f. Regular review of facility preventive maintenance program for high risk practices The VP for University Services will need to determine the management strategies for implementing the above items.

6 A. Centralized approach designate a person to oversee the implementation plan and start-up b. Decentralized approach divide the key activities listed in the implementation plan into functional area responsibilities (FM, DEHS, Public Safety, Risk Management, and CPPM) and include specific activities in AVP work plans with regular reporting requirements to the VP. 4 Glossary AHERPS After Hours Emergency Response Paging System BSAC Building System Automated Control CFLOP Command, Finance, Logistics, Operations and Planning CPPM Capital Planning and Project Management DAC Department Access Coordinator DCS Department of Central Security DEHS Department of environmental Health and Safety FMHazMat Facilities Management Hazardous Materials Group FMIS Facilities Management Information Systems HEAPR Higher Education Asset Preservation Restoration IC Incident Command or Incident Commander MCES Metropolitan Council environmental Services Medico Keys for secure areas.

7 The keys are not able to be duplicated at a key shop and only by special order PM Preventative Maintenance Program RRC Resource Responsibility Center Xcored Locks with X keys Nonstandard keys that can be duplicated at a key shop but are not accessible to FM 5 Top Five Issue to Be Addressed on UMTC Campus Introduction: The following is a list of the top five areas needing attention to reduce Water related loss events at the University. An additional section relating to operational issues is included at the end. Facilities Management (FM) and Capital Planning and Project Management (CPPM) will need to obtain cost estimates for implementing these changes. 1. Reduce Water Damage from chilled Water systems. a. Install controls when local cooling devices are connected to a buildings chilled Water loop. The controls should be designed by a professional engineer to prevent losses similar to the large 2009 Water event in Electrical Engineering/Computer Sciences.

8 B. Design drains for cooling towers which are large enough to handle maximum flow. c. O bserve drainage of cooling towers with potential overflow issues or install leak detection alarms. 2. Storm Water issues: a. Prevent pipes from freezing during construction by use of adequate insulation or supplemental heating systems. b. Manage soil piles, trenches and grade during construction to assure drainage away from buildings. Make sure that site design considers natural drainage patterns. Changing grading, adding a storm sewer drain or building a rain garden are all potential ways to reduce the ability for Water to enter buildings. For example the area behind Lions/TRF collects Water from nearby railroad property; it is a relative low spot and is covered with impermeable asphalt and compacted gravel. c. Develop a Preventive Maintenance (PM) Plan for cleaning out storm Water drains, piping and drain tile.

9 D. Develop an inventory and PM for outside drains at entrances and window well drains. Emphasize buildings which have entrances that are below grade. 3. Access issues: a. Improve room access with better coordination between DCS and the department who is experiencing the emergency. The Department of Central Security (DCS) should develop a system to work with Department Access Coordinator s (DAC) and FM to ensure 24/7 access to all buildings. work with customers who have X cored rooms to obtain a Medico system and have extra keys stored at DCS. If all access keys and cards were provided to the Department of Central Security, DCS could coordinate with Incident Commander(IC) and the Facilities Management (FM) Building Services Automation Center (BSAC) to provide access during Water events. b. Protect high risk assets (areas storing art or valuable books) with alarms and floor drains.

10 4. Freeze Issues: a. Identify cold spots in buildings, log them, and then monitor them during cold weather. b. Inventory and install temperature alarms or door hold open alarms in stairwells with exterior doors to prevent pipes within the stairwells from freezing when a door is propped open. 6 c. Install temperature sensors in stairwells on the exterior wall of buildings with fire sprinkler standpipes. i. Note: If the standpipe has a tamper switch on a valve the low temperature sensor can be tied to that device, when the temperature in the stairwell hits 45 you receive a supervisory on your fire alarm panel. (example: Rarig) d. Apply thermostatically controlled heat tape to suppression piping that is in entry vestibules. i. Reduces chances of a pipe freezing from a door that is left propped or ajar. (Example: KE North West entry @ December 1998) e.


Related search queries