UNCLASSIFIED - Department of Defence

1 UNCLASSIFIED . military personnel policy manual . Roxanne Kelley Deputy Secretary Defence People Department of Defence CANBERRA ACT 2600. 15 December 2017. UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN. ii AMENDMENT CERTIFICATE. Amendment number Chapter(s) Amendment Effected date AL1 Part 2, Chapter 5 Editorial Change 26 Mar 18. AL1 Part 5. Chapter 3 Editorial Change 26 Mar 18. AL1 Part 6, Chapter 10 New 26 Mar 18. AL1 Part 7, Chapter 8 Editorial Change 26 Mar 18. AL1 Part 7, Chapter 9 Editorial Change 26 Mar 18. AL1 Part 9, Chapter 6 Editorial Change 26 Mar 18. AL1 Part 9, Chapter 8 Editorial Change 26 Mar 18. AL2 Part 1, Chapter 3 Editorial Change 01 Jul 18. AL2 Part 4, Chapter 2 New 01 Jul 18. AL2 Part 4, Chapter 3 New 01 Jul 18. AL2 Part 7, Chapter 2 Editorial Change 01 Jul 18. AL2 Part 7, Chapter 7 Editorial Change 01 Jul 18. AL2 Part 7, Chapter 9 Editorial Change 01 Jul 18. AL2 Part 8, Chapter 6 New 01 Jul 18. UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN. iii military personnel policy manual .

2 Date issued: 07 September 2017. Issued by: People policy and Employment Conditions Branch with the authority of Deputy Secretary Defence People Document This manual will be reviewed five years from its date of issue or management: sooner if necessitated by business requirements and to ensure it continues to meet the intent of Defence 's policy on this subject. Minor amendments may be made at quarterly intervals commencing three months after the date of issue. Availability: The latest version of this manual is only available from Defence manuals. Its currency cannot be guaranteed if sourced from other locations. It is/is not available for public release. policy domain: People Domain ( personnel policy ). Accountable Deputy Secretary Defence People officer: policy owner: First Assistant Secretary People policy and Culture policy contact: Directorate of military People policy military personnel policy manual Edition 2 Original Cancellation: Definitions that apply to this manual are at Part 1 Chapter 3.

3 Definitions: UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN. Part 1: Preliminaries i Part 2: Entry and Re-entry i Part 3: Medical and Physical Employment Standards i Part 4: Alcohol and Prohibited Substances i Part 5: Performance Appraisal and Promotion i Part 6: Postings i Part 7: personnel Management i Part 8: Training and Development i Part 9: Discipline and Unacceptable Behaviour i Part 10: Transfers/Resignations/Separations i Part 11: personnel Support policy i UNCLASSIFIED . UNCLASSIFIED . PART 1: PRELIMINARIES. UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN Part 001. ii Contents Chapter 1 1 1. military personnel policy manual 1 1. Introduction 1 1. policy statement 1 1. Scope 1 1. Definitions 1 2. Monitoring and reporting 1 2. Related legislation and publications 1 2. Chapter 2 2 1. Reserved 2 1. Chapter 3 3 1. military personnel policy manual Glossary 3 1. Chapter 4 4 1. military personnel policy manual Privacy Statement 4 1. Introduction 4 1. policy Statement 4 1.

4 Definitions 4 1. Scope and Applicability of this Chapter 4 2. Privacy Statement 4 2. Collection and use of personal information 4 2. Disclosure of personal information 4 4. Storage of personal information 4 4. Consequences for the non-provision of personal information 4 5. Access and seeking correction of your personal information 4 5. Related manual Chapters 4 5. Related Legislation and Publications 4 5. Chapter 5 5 1. Delegations 5 1. Introduction 5 1. policy Statement 5 1. Definitions 5 1. Precedence of Legislation, Regulations and policy 5 1. Management of Delegations 5 2. Delegation schedules 5 2. Guidance for decision makers 5 2. Limitations and restrictions 5 3. Archival action 5 3. UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN Part 001. iii List of Tables Table 3 1 Australian Defence Force ranks 3 2. UNCLASSIFIED . UNCLASSIFIED . CHAPTER 1. military personnel policy manual . INTRODUCTION. policy and procedures that govern the administration and management of Defence members are detailed in legislation (Acts and Regulations), Defence Instructions, manuals and many other documents.

5 The military personnel policy manual (MILPERSMAN) is designed to provide Defence personnel - and where it is a term of their contract - contractors, consultants and outsourced service providers with a primary source document for non-financial personnel policy advice and guidance. The breadth and complexity of conditions and policies under which Defence members serve are considerable. They are complicated further by the number of areas responsible for the development and maintenance of Australian Defence Force personnel policy . This manual will periodically direct the reader to other sources of supporting information and complementary advice. policy STATEMENT. MILPERSMAN forms a key element of personnel policy for use by commanders and supervisors who should consider the guidance contained in this manual , together with the Defence Act 1903, Defence Regulation 2016, Defence Instructions, manuals and single Service policy documents to ensure their non- financial personnel policy understanding is complete.

6 SCOPE. This manual is an administrative policy framework document that applies to all Defence personnel - and where it is a term of their contract - contractors, consultants and outsourced service providers. The Secretary and the Chief of the Defence Force require Defence personnel to comply with provisions in this manual unless the particular circumstances warrant departure from the provisions. Some provisions in this manual may support Defence personnel to comply with obligations that exist in: a. applicable laws b. directives and determinations issued under the Defence Act 1903. or c. Defence Instructions. Defence personnel must not depart from the provisions in this manual in a way that would result in any breach of those obligations. When considering a possible departure from this manual the Secretary and the CDF. require Defence personnel to: UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN Part 001. 1 2. a. consider whether the proposed departure would be inconsistent with: (i) applicable laws (ii ) directives and determinations issued or the Defence Act 1903.

7 Or (iii) Defence Instructions. If yes, the departure is not permitted;. b. consider whether a proposed departure ;is reasonable and justified in the circumstances and will produce a better outcome for Defence c. consult their supervisor, wherever practicable, about a proposed departure . a properly informed decision also involves consulting the policy owner d. be responsible and accountable for the consequences of departing from, or not adhering to, the content of this manual including where such departure or non- adherence results in a breach of applicable laws or leads to adverse outcomes for Defence . Defence personnel may be subject to performance management, administrative action or, in some circumstances, disciplinary action where their decision to depart from provisions in this manual involves serious errors of judgement. Failure to adhere to administrative policy may result in a breach of legislation or other legal requirement and sanctions under that legislation may apply.

8 Defence personnel who are authorised by the Secretary to execute contracts on behalf of the Commonwealth should consider whether there is a specific and documented reason to include in the terms of a contract the requirement to comply with the provisions of this maual and, if so, include such terms. DEFINITIONS. MILPERSMAN, Part 1, Chapter 3 military personnel policy manual Glossary contains a glossary of common terms while subsequent parts and chapters may include specific definitions as required. MONITORING AND REPORTING. Assistant Secretary People policy and Employment Conditions (ASPPEC). has overall responsibility for monitoring, development and implementation of MILPERSMAN. Under the direction of ASPPEC, the Directorate of military People policy (DMPP) will develop and maintain MILPERSMAN policies. RELATED LEGISLATION AND PUBLICATIONS. Parts and chapters of this manual will include links to related legislation and publications as necessary. UNCLASSIFIED .

9 UNCLASSIFIED . MILPERSMAN Part 001. 1 3. Sponsor: ASPPEC (DMPP). UNCLASSIFIED . UNCLASSIFIED . CHAPTER 2. RESERVED. UNCLASSIFIED . UNCLASSIFIED . CHAPTER 3. military personnel policy manual GLOSSARY. Accountable officer is a member of the Enterprise Business Committee, appointed by, and accountable to, the Secretary and the CDF for policies residing in their policy domain and the framework documents that explain those policies. Accredited laboratory is a laboratory accredited by the National Association of Testing Authorities, Australia. It is an accredited authority for the purposes of Part VIIIA of the Defence Act 1903. Active Reserve. The Defence Act 1903 creates the Permanent Forces and the Reserves. The Active Reserve is a pool of Reserve Force members who are available for, or are undertaking, training or duty. A member of the Active Reserve will be assigned to Service Category (SERCAT 3, 4 or 5) depending on the nature of their Reserve service. ADF Alcohol, Tobacco and Other Drugs Service (ATOD) is the Australian Defence Force (ADF) provider of alcohol, tobacco and other drug (ATOD) health.

10 The Program provides leading practice clinical guidance and support to Regional Mental Health Teams and other areas of Defence on stepped care approach policy , education, training and alcohol and drug issues. UNCLASSIFIED . UNCLASSIFIED . MILPERSMAN Part 001. 3 2. Table 3 1 Australian Defence Force ranks Level Navy Army Air Force E00 Recruit Recruit Aircraftman/Woman Recruit E01 Seaman* Private Trainee Aircraftman/Woman Trainee E02 Seaman Private Aircraftman/Woman E03 Able Seamen Private Proficient Leading Aircraftman/Woman E04 N/A Lance Corporal N/A. E05 Leading Seaman Corporal Corporal E06 Petty Officer Sergeant Sergeant E07 N/A Staff Sergeant N/A. E08 Chief Petty Officer Warrant Officer Class 2 Flight Sergeant E09 Warrant Officer Warrant Officer Class 1 Warrant Officer E10 Warrant Officer of the Regimental Sergeant Warrant Officer - Air Navy Major-Army Force O00 Midshipman Officer Cadet Officer Cadet O01 Acting Sub Lieutenant Second Lieutenant Pilot Officer O02 Sub Lieutenant Lieutenant Flying Officer O03 Lieutenant Captain Flight Lieutenant O04 Lieutenant Commander Major Squadron Leader O05 Commander Lieutenant Colonel Wing Commander O06 Captain Colonel Group Captain O07 Commodore Brigadier Air Commodore O08 Rear Admiral Major General Air Vice-Marshal O09 Vice Admiral Lieutenant General Air Marshal O10 Admiral General Air Chief Marshal Administrative policy is a term used to refer collectively to a class of documents that expresses the Defence senior leadership's approach to organising and managing the organisation.