Unit 12: Prepare Text from Notes Using Touch Typing

1 Pearson BTEC Level 2 Diploma in Business Administration (QCF) Specification Issue 2 January 2015 Pearson Education Limited 2015 106 unit 12: Prepare Text from Notes Using Touch Typing unit reference number: K/506/1815 QCF level: 2 Credit value: 4 Guided learning hours: 26 unit type: Competence unit summary Preparing text from Notes Using Touch Typing is a vital skill for an administrator that is involved in producing documents based on their or other people s Notes . It is important that the text that is produced is accurate, formatted correctly and produced within given deadlines.

2 In this unit you will learn the importance of knowing who dictated the Notes , the recipients of the text and why it is being sent. You will also learn about the problems that may arise when transcribing hand-written Notes and how to make use of the features of technology to create, format and check text for accuracy. You will learn about the consequences of not following the rules of grammar, punctuation and spelling correctly and how to proof-read your work to make sure it is accurate. Finally you will learn the importance knowing and understanding your organisation s procedures for the storage, security and confidentiality of both documents and recordings.

3 Pearson BTEC Level 2 Diploma in Business Administration (QCF) Specification Issue 2 January 2015 Pearson Education Limited 2015 107 Learning outcomes and assessment criteria To pass this unit , the learner needs to demonstrate that they can meet all the learning outcomes for the unit . The assessment criteria outline the requirements the learner is expected to meet to achieve the unit . Learning outcomes Assessment criteria 1 Understand how to create text from Notes Explain the importance of confirming the purpose of the text and intended audience Describe the problems that may occur in transcribing Notes written by others Explain the consequences of incorrect spelling, punctuation, grammar and sentence structure, and inaccurate content Explain how technology features can help to create.

4 Format and check the accuracy of text Describe ways of checking produced texts for accuracy and correctness Describe organisational procedures for the storage, security and confidentiality of information 2 Be able to produce text Using Touch Typing Agree the purpose, format and deadlines for texts Touch type texts at the speed and level of accuracy required by the organisation Check that the text is accurate and the meaning is clear and correct Store texts and original Notes safely and securely following organisational procedures Present texts in the required formats and within the agreed timescales Pearson BTEC Level 2 Diploma in Business Administration (QCF)

5 Specification Issue 2 January 2015 Pearson Education Limited 2015 108 unit amplification : Explain the importance of confirming the purpose of the text and intended audience Purpose: for information; persuasion; negotiation; regulation Intended audience: in-house staff (in the UK and overseas); external customers (in the UK and overseas) Importance: meet deadlines; confidentiality constraints; formatting requirements; print requirements : Describe the problems that may occur in transcribing Notes written by others Problems when transcribing Notes written by others: inability to read handwriting; inability to make sense of what has been written; misinterpretation of unfamiliar vocabulary or technical vocabulary.

6 Correct interpretation of numerical data : Explain the consequences of incorrect spelling, punctuation, grammar and sentence structure, and inaccurate content Consequences: meaning of the text can be changed; organisation s reputation will suffer; wrong message may be communicated : Explain how technology features can help to create, format and check the accuracy of text Technology features: emboldening; italics; underscoring; automatic numbering and bullet points; tabular design; columns; text wrapping; spell and grammar checker; thesaurus; dictionaries; calculator; images; graphics How features can help: ease when formatting; makes documents look presentable and more professional; ensure accuracy : Describe ways of checking produced texts for accuracy and correctness Checking for accuracy and correctness: electronic spelling and grammar checks; personal proof reading; drafts to originator; figure checking.

7 Cross referencing if borrowed material : Describe organisational procedures for the storage, security and confidentiality of information The knowledge to meet this AC depends on the particular organisational requirements and context. Learners need to apply the knowledge specific to their organisation to meet this AC Pearson BTEC Level 2 Diploma in Business Administration (QCF) Specification Issue 2 January 2015 Pearson Education Limited 2015 109 Information for tutors Suggested resources Books Lester M and Beason L Handbook of English Grammar and Usage (2nd edition) (McGraw-Hill Contemporary, 2012) ISBN 9780071799904 Sutherland J and Sutherland D Business and Administration NVQ Level 2 (Hodder Education, 2011)

8 ISBN 9781444144208 Websites Information Commissioner s Office: guide to data protection Assessment This unit is internally assessed. To pass this unit the evidence that the learner presents for assessment must demonstrate that they have met the required standard specified in the learning outcomes and assessment criteria and the requirements of the Assessment Strategy. To ensure that the assessment tasks and activities enable learners to produce valid, sufficient, authentic and appropriate evidence that meet the assessment criteria, centres should apply the unit assessment guidance provided and the requirements of the Assessment Strategy given below.

9 Wherever possible, centres should adopt a holistic approach to assessing the units in the qualification. This gives the assessment process greater rigour and minimises repetition, time and the burden of assessment on all parties involved in the process. unit assessment requirements This unit must be assessed in the workplace in accordance with the Skills CFA Assessment Strategy for Business Administration, Customer Service and Management and Leadership in Annexe A. Simulation is not allowed for this unit . All evidence of occupational competence should be generated through performance under workplace conditions; this includes evidence of achievement for knowledge-based learning outcomes and associated assessment criteria.

10 Pearson BTEC Level 2 Diploma in Business Administration (QCF) Specification Issue 2 January 2015 Pearson Education Limited 2015 110 unit assessment guidance This guidance supports assessors in making decisions about how best to assess each unit and the evidence needed to meet the assessment requirements. Centres can adapt the guidance for learners and the particular assessment context, as appropriate. The primary source of evidence for demonstrating achievement of learning outcome 2 is direct observation to ensure the learner is Touch Typing , work products such as text produced from Notes , question and answer (Q&A) sessions and learner diary.