Transcription of University of New Mexico Records Retention Schedules
1 University ofNew MexicoRecordsRetentionSchedulesDated: 5/22/02 Supercedes All OthersQuick ListBy Descriptionwith CodesPage1 UNM Document ServicesRecords Retention ScheduleBY DESCRIPTION5/22/02 DescriptionCodeACCESSION ACCIDENT REPORT ACCOUNT TRANSFER ACTION REMINDER LISTING, MONTHLY ADMINISTRATIVE CORRESPONDENCE FILES (EXECUTIVE LEVELS) ADMINISTRATIVE FILES (EXECUTIVE LEVELS) REFERENCE FILES (NON-EXECUTIVE LEVELS) ADMINISTRATIVE ACTION OR EQUAL EMPLOYMENT OPPORTUNITY AGENCY EEO STATISTICS.
2 ANNUAL AGENCY ORGANIZATIONAL ALARM DATA ALCOHOL AND DRUG ABUSE PROGRAM APPLICATIONS FOR EMPLOYMENT AUDIT BACKGROUND INVESTIGATION BANK BORROWER BORROWING OR LOANING BUDGET ADJUSTMENT BUDGET APPROPRIATIONS BUDGET STATUS REPORT, BUDGET WORK BUILDING DRAWINGS, PLANS, AND BUILDING EMERGENCY EVACUATION BUILDING ENTRANCE CALENDAR OF EVENTS CASH REPORTS.
3 CATALOG OF CENSORSHIP OR COMPLAINT CERTIFICATE OF CLASSIFICATION STUDY CODE OF COMMITTEES OR COUNCILS CONFERENCES OR WORKSHOPS ATTENDED CONFERENCES OR WORKSHOPS CONDUCTED CONTRACT TAX CONTRACT/AGREEMENT CONTRACT/AGREEMENT CONTROL CORRECTIONAL INDUSTRIES MICROFILM SERVICES JOB SPECIFICATION (SRC-73) CUSTODIAN OF RECORD DEPOSIT DETAILED LIST OF DISASTER RECOVERY DISPATCH DOCUMENTATION TAPE EDUCATION AND TRAINING ELECTRONIC EMPLOYEE LISTING (PERSONNEL ROSTER)
4 EMPLOYEE NUMBER EMPLOYEE YEAR-TO-DATE ENCUMBRANCE Page2 UNM Document ServicesRecords Retention ScheduleBY DESCRIPTION5/22/02 DescriptionCodeEQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION PLANS, ANNUAL EXECUTIVE ORDERS, PROCLAMATIONS, AND LEGISLATIVE FEASIBILITY FINDING AIDS (INDEXES) GENERAL CORRESPONDENCE FILES (NON-EXECUTIVE LEVELS) GIFT DONORS GOVERNING BOARD GRIEVANCE AND COMPLAINT GROUP INSURANCE POLICY INSURANCE APPRAISAL OR SURVEY INSURANCE POLICY INSURANCE INTERNAL AUDIT INTERSTATE INVENTORY OF FIXED INVOICES (AGENCY) INVOICES (VENDOR)
5 JOB DESCRIPTION JOB JOINT POWERS KEY ACCOUNTABILITY LEAVE LEDGERS, LEGAL BRIEF FILE (BRIEF BANK) LEGAL CASE LEGAL CASE LEGAL CASE LEGAL OPINIONS AND REQUESTS FOR OPINION LEGISLATION, AGENCY LIABILITY CERTIFICATES OF COVERAGE LIST OF APPROVED CLASS SPECIFICATIONS (CLASSIFICATION AND COMPENSATION PLAN) LISTS OR MAINTENANCE SERVICE MANUALS OF MICROFILM INSPECTION SHEETS (SRC 23) MICROFILM JOB TICKET (SRC 23)
6 MINUTES OF MISCELLANEOUS DEDUCTION MOTION PICTURES OR VIDEO NEWSPAPER NON-RECORD NOTICE OF CHANGE OF CLASS OPERATING OPERATIONS SYSTEM OVERTIME PARKING ASSIGNMENTS PARKING SERVICES CASHIER S PATRON S REGISTRATION FOR USE OF SPECIAL LIBRARY PAYMENT INVOICE PAYMENT VOUCHER PAYROLL PAYROLL WARRANT PERSONNEL PERSONNEL PERSONNEL OFFICE Page3 UNM Document ServicesRecords Retention ScheduleBY DESCRIPTION5/22/02 DescriptionCodePETTY CASH FUND POLICIES AND PROCEDURES POSITION CHANGE PRIMARY MISSION PROJECT CONTROL PROMOTIONAL AND TRANSFER OPPORTUNITY NOTICES (INTERNAL)
7 PROPERTY PUBLIC RELATIONS PURCHASE ORDERS (PURCHASE DOCUMENTS) RADIO RECONCILIATION OF CASH TRANSACTIONS, Records Retention AND DISPOSITION REJECTED REQUEST FOR CERTIFICATE OF REQUEST FOR PICK-UP AND DESTRUCTION (SRC-2) REQUEST FOR REQUESTS FOR REPRODUCTION OF COPYRIGHTED REQUISITION FOR REVENUE CONTRACTS AND REVENUE STATUS REPORT, Schedules OF DAILY SEARCH COMMITTEE SECURITY GATE SELECTION SIGNATURE SPEECH STATE GOVERNMENT INTERN POSITION STORAGE TICKET (SRC-1)
8 SUBJECT SUPPLEMENTARY ANALYSIS OF PRIOR YEAR SUPPLIES AND EQUIPMENT SURETY BOND SURPLUS PROPERTY SURVEYS OR TABLE OF ORGANIZATIONAL LISTING (TOOL S) MONTHLY TELEPHONE BILLINGS TELEPHONE TIME TIME TITLE INSURANCE TRANSACTION REGISTER, TRIAL Page4 UNM Document ServicesRecords Retention ScheduleBY DESCRIPTION5/22/02 DescriptionCodeTRIP TICKET VEHICLE ACCIDENT REPORT VEHICLE MAINTENANCE VENDOR VISITOR CONTROL VOUCHER PAYMENT WARRANT VOUCHERS (JOURNAL)
9 VOUCHERS (PAYMENT VOUCHERS) VOUCHERS (PAYROLL) W-2 WARRANTS (PAYROLL) WITHDRAWAL TICKET (SRC-5) WORK ORDERS WORKER S COMPENSATION WRECKER AdministrativeRecordsTitle 1 Chapter 15 Part 3 NMACTITLE 1 GENERAL GOVERNMENT ADMINISTRATION CHAPTER 15 GENERAL Records Retention AND DISPOSITION Schedules (GRRDS) PART 3 GRRDS, GENERAL ADMINISTRATIVE Records (For Use by Local Government and Educational Institutions) AGENCY: New Mexico Commission of Public Records State Records Center and Archives[8-8-96; NMAC - Rn, 1 NMAC , 10/01/2000] :All New Mexico local governments and educational institutions [8-8-96; NMAC - Rn, 1 NMAC , 10/01/2000.]
10 A, 1/6/2002] AUTHORITY: The administrator shall establish a Records management programand shall establish Records disposal Schedules for the orderly retirement of Records and adopt regulations necessary for the carrying out of the public Records act. Records disposal Schedules shall not become effective until thirtydays after the filing date, Section 14-3-6 NMSA 1978. [8-8-96; NMAC - Rn, 1 NMAC , 10/01/2000; A, 1/6/2002] : Permanent[8-8-96; NMAC - Rn, 1 NMAC , 10/01/2000] DATE: July 13, 1998[ NMAC - Rn, 1 NMAC , 10/01/2000] : To establish Records disposal Schedules for the orderly retirement of Records , Section 14-3-6 NMSA 1978.
