USER MANUAL For Vendors - Ordnance Factories Board

1 user MANUAL . For Vendors Table of Contents TABLE OF CONTENTS ..2. ABOUT OFB ..4. REGISTRATION ..5. LOGIN ..6. FORGOT PASSWORD ..8. CHANGE PASSWORD ..7. DASHBOARD ..9. PROFILE ..10. ADVERTISEMENT ..11. vendor REGISTRATION REQUEST FORM ..12. GENERAL INFORMATION ..12. ADMINISTRATIVE INFORMATION ..13. TECHNICAL AND FINANCIAL INFORMATION ..14. vendor REGISTRATION REQUEST FORM FINAL SUBMISSION ..15. MY APPLICATIONS ..16. CLARIFY ..17. RENEWAL ..18. RENEWAL REQUEST ..19. CLARIFY ..20. PAYMENT DETAILS ..21. AMENDMENT REQUEST ..23. CLARIFY ..24. PAYMENT DETAILS ..25. ADDENDUM ..26. ADDENDUM REQUEST ..27. CLARIFY ..28. PAYMENT DETAILS ..29. FAQ ..30. 2|Page Home Page This page will show existing list of advertisements, registered Vendors can login and apply and new vendor can be registered Click on the Login link to Login.

2 Click on the Register link for new Registration 3|Page About OFB. This page will contain information about OFB. 4|Page Application form to create login id & password to view advertisement and apply A vendor can register oneself from this page. After a successful registration will receive an e-mail with the activation link to confirm registration on doing only which the vendor will be allowed to login to the site to apply to advertisements. Fill up all the mandatory fields and click on the Register button to proceed Verification e-mail would be sent to vendor 's email id. vendor need to click on the link, provided for verification. To verify e-mail account, vendor needs to click here. After successful verification, vendor will be redirected to login page.

3 5|Page Login This page can be accessed by clicking on the Login link in the left navigation panel of the home page. It is to be used by the Vendors to login to perform their respective operations Please enter your user name, valid Password and captcha in the allocated space and click on Sign In button Click on the Forgot Password link to retrieve forgotten password. 6|Page Change Password In this page the users can change their login password. Please enter the mandatory details and click on Save button to change password 7|Page Forgot Password This page is to be used by the users to retrieve forgotten password. It can be accessed by clicking on the Forgot Password link in the Login page Click on Login link to go to the Login page Please enter your username, email id and captcha in the allocated space and click on Send Link button to get the password reset mail 8|Page Dashboard This is the first page after a vendor logs in.

4 This is the view of the dashboard page of a vendor . The left menu panel lists the links to different sections. Click on the desired link to change password or logout Click on the desired section to go to the Click on the desired link to specific pages go to the respective page 9|Page Profile In this section the vendor can manage ones profile information Enter/change the necessary details and click on Save to update information 10 | P a g e Advertisement In this section the vendor can view the advertisements posted by various Factories and apply for the desired one but only after login in by clicking the Apply button. The application can be saved as draft at any stage in Part I & III of the form and gets saved automatically with completion of a part of VRRF.

5 The vendor can continue with the application process later but once applied the vendor will only be able to preview the application. Click on the desired header to sort the table accordingly Enter desired keywords to search advertisement Select the number of advertisements per page Click on Apply button to apply for an advertisement, Preview to view an application and Continue to finish an application procedure 11 | P a g e vendor Registration Request Form The form is divided into three parts - General, Administrative and Technical and Financial Information. The vendor will have to enter details and upload relevant files for all the mandatory fields. General Information To save the form at any stage click on Save Draft' button To add more information click on Add another field' buttons Fill up all the mandatory fields and click on the Save and go to next Step' button to proceed 12 | P a g e To upload files click on Upload button which will open the file manager.

6 Please read the note below before uploading. Click on Upload to select files from the storage Select a desired file and click on the Attach button to upload selected file Administrative Information Fill up all the mandatory fields and click on the Save and go to next Step' button to proceed or else click on Go back to earlier Step' to go back to the previous section 13 | P a g e Technical and Financial Information To save the form at any stage click on Save Draft' button Fill up all the mandatory fields and click on the Submit All Process' button to proceed or else click on Go back to earlier Step' to go back to the previous section 14 | P a g e vendor Registration Request Form Final Submission In this phase the vendor confirms ones

7 Application to an advertisement on doing which a mail will be sent to the vendor with the application details. Click on the Submit button to complete the process or else click on Back to Application'. to go back to the VRRF form to edit information if needed 15 | P a g e My Applications In this section the vendor can view the VRRF for the applied advertisements and view its progress status as well. Enter desired keywords Click on the desired header to to search user sort the table accordingly Click on the desired button to Select the number of View the VRRF form, advertisements per page Continue application process, Submit clarification or download certificates 16 | P a g e My application list List of vendor applications shown with each application's status.

8 Clicking on Clarification button vendor can view and send clarification to factory. Clarify Any clarification sought by factory on the applied VRRF will be available under the link Enter comments and upload files if desired and click on Send button Click on Upload to select to reply or else click on Back to go or upload files from the back to the listing page file manager 17 | P a g e Renewal In this section the vendor can request for renewals, view the progress status and download certificates. The link will be automatically provided by system. The Vendors will make this application at least 90 days prior to expiry date of previous registration. Enter desired keywords to search advertisement Click on the desired button Click on the desired header to to request for renewal, view sort the table accordingly request form, enter payment details, clarify or download certificates Select the number of advertisements per page 18 | P a g e Renewal Request To save the form at any stage click on Save Draft' button Click on the Submit All Process' button to apply or else click on Back button to go back to the listing page 19 | P a g e Renewal list shown with each application's status.

9 Clicking on Clarification . button vendor can view and send clarification to factory. Clarify Enter comments and upload files if desired and click on Send button to reply or else click on Back to go back to the listing page Click on Upload to select or upload files from the file manager 20 | P a g e Payment Details Enter necessary details and click on the Submit button to confirm or else click on Cancel button to go back to the listing page 21 | P a g e Amendment In this section the vendor can request for amendments, view the progress status and download certificates. Enter desired keywords to search advertisement Click on the desired button to request for amendment, Click on the desired header to view request form, clarify, sort the table accordingly enter payment details or download certificates Select the number of advertisements per page 22 | P a g e Amendment Request Click on the Save button to apply or else click on Back button to go back to the listing page 23 | P a g e Ammendment list with each application's status Clicking on Clarification.

10 Button vendor can view and send clarification to factory. Clarify Enter comments and upload files if Click on Upload to select desired and click on Send button or upload files from the to reply or else click on Back to go file manager back to the listing page 24 | P a g e Payment Details Enter necessary details and click on the Submit button to confirm or else click on Cancel button to go back to the listing page 25 | P a g e Addendum In this section the vendor can request for addendum, view the progress status and download certificates. Enter desired keywords to search user Click on the desired button to request for addendum, Click on the desired header to view request form, clarify, sort the table accordingly enter payment details or download certificates Select the number of advertisements per page 26 | P a g e Addendum Request Click on the Save button to apply or else click on Back button to go back to the listing page 27 | P a g e Addendum list shown with each application's status.