Using WebEx Integrated Teleconferencing

1 2007 WebEx Communications, Inc. All Rights Reserved. WebEx , and the WebEx logo are trademarks of WebEx Communications IncUsing WebEx IntegratedTeleconferencingWebEx Integrated Teleconferencing is an audio solution that provides seamless Teleconferencing integration with WebEx meetings. It is a convenient option to choose when scheduling your meetings because it allows: A unified scheduling experience across WebEx services Call-in or call-back options for attendees to join the teleconference Visual verification of who s connected to the tele-conference and who s currently speaking In-meeting controls, including the ability to restrict access to the to the teleconference once it has started.

2 Integrated Teleconferencing is recommended for online meeting teleconferences with up to 500 callers. For more than 500 callers, you can use the Integrated VoIP or Audio Broadcast options. You can specify audio options, save them with your My WebEx profile, and reuse them to schedule future sessions. Your default audio settings are available when you schedule from Microsoft Outlook. You can provide international dial-in numbers to attendees when they join sessions. Navigate to the scheduling page of the WebEx service site you want to use for the one of the following: On the Advanced Scheduler, click Teleconferencing On the Quick Scheduler, click Change Audio Option Scroll down to the Teleconferencing section of the scheduling page (for Training Center and Event Center) the WebEx Teleconferencing option, if it has not been selected already by default.

3 From the following options: entering your other meeting options, and then click of WebEx Integrated TeleconferencingScheduling a WebEx Teleconference MeetingTeleconference OptionDescriptionTollIf attendees call in to the telecon-ference, they call a toll attendees call in to the confer-ence, they call a toll-free access to tele-conference via global call-in numbersSelect to provide a list of numbers that attendees in other countries can call to join the call inSelect if the meeting includes an Integrated call-in teleconference, in which participants call a number to receive call backSelect if the meeting includes an Integrated call-back teleconfer-ence, in which participants pro-vide their phone numbers and receive a call-back.

4 2007 WebEx Communications, Inc. All Rights Reserved. WebEx , and the WebEx logo are trademarks of WebEx Communications IncUsing WebEx IntegratedTeleconferencing Attendees can join a WebEx teleconference Using two different methods: call-in or call-back. Depending on the method the host has selected, instructions will be dis-played for the chosen method as attendees join the meeting. Using the call-in method, attendees call in to the teleconference, enter the meeting number and a unique attendee ID number. Using the call-back method, attendees enter their phone numbers and immediately receive a call with prompts to join the meeting.

5 If attendees prefer to use the call-in method, they can go to the Info tab in the meeting window to locate the call-in :To select a country code click and locate the country or region where you want to receive the call. To display teleconference instructions during a meeting, on the Communicate menu select Join attendees connect to the teleconference, a phone icon appears next to their name in the Participants panel of the meeting window. The phone icon, or active talker icon, identifies active speakers in the meeting. In the example below, attendees Aimee White and Scott Johnson are speaking.

6 The active talker feature also allows the host to iden-tify an attendee who is disrupting the meeting with back-ground noise, such as hold music. In this situation, the host can mute the attendee. Attendees can also mute or unmute their own mute/unmute an attendee as the host, or mute/unmute your own the Participants panel, select the attendee s name or your own name and click Mute. The phone icon indicates that the line is muted. unmute the line, select the name again and click :You can also press *6 on your telephone to mute or unmute your line. Joining a WebEx Teleconference MeetingParticipating in a WebEx Teleconference Meeting