VACANCY ANNOUNCEMENT Procurement and Contracts Officer

1 EUROPEAN UNION SPECIAL REPRESENTATIVE IN BOSNIA AND HERZEGOVINA VACANCY ANNOUNCEMENT Procurement and Contracts Officer Reference no.: LC2021/10 Position available: Immediately Please send your application and supporting documents to with subject Application Ref. No LC2021/10- Procurement and Contracts Officer . The package should include a cover letter and a detailed CV in English using the European Curriculum Vitae Format (available on our website ). Deadline for application: 23:59 hours on 30th December 2021.

2 The EUSR will not supply additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure to Please note that only shortlisted candidates will be contacted. The candidates who have not been short-listed will not be contacted individually; however, the EU Office will announce the completion of the recruitment procedure on its website ---------------------------------------- ---------------------------------------- -------------------------------- Note: Due to current global COVID-19 situation short-listed candidates will be asked to do an online written test.

3 Candidates selected for interview will have online video interview (via Zoom). EUSR reserves the right to follow up with a face-to-face interview with prospective candidate. Thank you for your interest Page 2 of 3 Terms of Reference Position Title: Procurement and Contracts Officer Position reference number: LC 2021/10 Direct Supervisor: Head of Finance and Administration Salary grade: LSG Grade II Duty Station: Sarajevo The Procurement and Contracts Officer is a part of the Procurement and logistics team in the Finance and Administration Section.

4 The incumbent will report to the Head of Finance and Administration (HoFA) in the Office of the European Union Special Representative in Bosnia and Herzegovina (EUSR). Duties and Responsibilities The incumbent s key responsibilities are: Procurement of goods, services and works for the needs of the office of the EUSR including tender preparation and tender evaluation; as well as preparation of and assistance in management of Contracts , report verification, and monitoring of contract implementation. 1. Procurement Organize and conduct Procurement of goods by, among other, conducting market research, obtaining offers and bids for purchases, as well as coordinating the delivery of goods with suppliers, all in line with the EUSR Procurement procedure; Analyse trends and market conditions for the present and future pricing, lead-time, availability and capacity of goods and services.

5 Prepare all relevant documents for tendering and contracting procedures in accordance with EU PRAG and EUSR Procurement guidelines, including tender and contract dossiers, and follow-up procedures such as information meetings and answering queries from tenderers; all in conjunction with the supervisor and ensuring the quality and integrity of the tender procedure; Run the tender evaluation process and direct negotiation procedure, where applicable, in line with applicable rules and regulations; Draft evaluation and negotiation reports on the outcome of the tender procedure; Review and ensure that Technical Specifications and Terms of References submitted for purchase of goods and services are done in accordance with the relevant template, that they are complete, comprehensive and sufficiently generic; Recognise potential problems during the process and raise them to the supervisor and propose solutions when appropriate.

6 Ensure that the EUSR Procurement procedures, EU Procurement rules (PRAG) and EU Financial Regulation and Implementing Rules are respected; Provide assistance to EUSR project managers in preparation and implementation of EUSR Outreach Contracts by assisting in writing of terms of references, technical specifications and other relevant documents (such as action memos, concept notes , etc.), as well as by assisting in contract monitoring and report verification, while respecting steps of project cycle management.

7 2. Contracting activities Prepare contract dossiers (for services, supplies, and works) awarded to contractors based on information from evaluations reports; Monitor ongoing office framework Contracts , lease agreements and service Contracts ; Provide assistance to EUSR project managers in implementation of EUSR Outreach Contracts by assisting in verification of contract reports (inception, interim and final, including financial reports related to contract implementation), as well as by providing information and Page 3 of 3 clarifications related to contract stipulations; all in conjunction with the supervisor and seeking guidance when required.

8 Review and ensure that invoices issued to EUSR are correct and ready for payment with relevant supporting documentation attached, and submit them to Finance for payment; Maintain Procurement and contracting files and records and audit purposes in line with the EUSR Procurement process. 3. Additional Responsibilities Perform other section duties as required. Professional Requirements/Qualifications University degree in related subject or seven (7) years equivalent combination of education, training and practical experience.

9 Minimum five (5) years of a relevant working experience in the area of Procurement , Contracts or projects, preferably in the international environment; Experience in and in-depth knowledge of public Procurement and tendering processes; Experience in and/or knowledge of basic European Union Procurement processes (PRAG guidelines) will be considered as an advantage; Basic knowledge of and/or experience in the project cycle management will be considered as an advantage; Experience in drafting small-scale project proposals, terms of reference or technical specifications will be considered as an advantage.

10 Competences & Attributes Ability to take initiative and work in team setting with high sense of confidentiality and flexibility; Ability to operate independently; Ability to operate within fast-moving environment and react appropriately to change; Very good communication and reporting skills, and the ability to present information in a clear and concise manner; Creative and results-oriented problem-solver; Excellent organizational and time management skills; Excellent oral and written English; Fluent in the official languages of Bosnia and Herzegovina; ICT skills commensurate with the scope of the post; Excellent interpersonal skills to interact within multi-ethnic and multi-cultural environment; Willing to work long hours and under pressure; Diligent and discreet.