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valo supplier portal - InnerWorkings

Valo supplier portal A HOW TO GUIDE. 2. supplier portal Login Information URL: To access the portal , type into any web browser. Login credentials: Each user will have a unique username and password. This is private information that will not be shared with InnerWorkings Production Managers or personnel, so please remember it or record it in a safe place. If you forget your login information or encounter difficulties with the portal , contact supplier Relations at or call 312-277-1371. inwk | we make marketing happen supplier portal Quick Guide 3. Home Page bids help logout vendor profile orders information these functions are not currently implemented The Home Page gives you a quick view of your most recent activity in the portal . In the future, this page will display more information on your recent bids and invoices. For now, use the buttons highlighted above to navigate to other parts of the portal . inwk | we make marketing happen supplier portal Quick Guide 4.

inwk | we make marketing happen URL: To access the portal, type http://valosupplier.inwk.com into any web browser. Login credentials: Each user will have a unique username and password.

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Transcription of valo supplier portal - InnerWorkings

1 Valo supplier portal A HOW TO GUIDE. 2. supplier portal Login Information URL: To access the portal , type into any web browser. Login credentials: Each user will have a unique username and password. This is private information that will not be shared with InnerWorkings Production Managers or personnel, so please remember it or record it in a safe place. If you forget your login information or encounter difficulties with the portal , contact supplier Relations at or call 312-277-1371. inwk | we make marketing happen supplier portal Quick Guide 3. Home Page bids help logout vendor profile orders information these functions are not currently implemented The Home Page gives you a quick view of your most recent activity in the portal . In the future, this page will display more information on your recent bids and invoices. For now, use the buttons highlighted above to navigate to other parts of the portal . inwk | we make marketing happen supplier portal Quick Guide 4.

2 Viewing Jobs Available for Bids Click the Bids button to see jobs sent to you for an estimate To see more information or submit a bid, click the Job Number. If a single job contains more than one item for bid, the items are listed separately but show the same Job Number and open the same InnerWorkings Production screen for bidding. Managers will set a deadline for receiving bids on a job. After the deadline has passed, the bid will expire and you will no longer be able to submit an estimate for the item. Use filters to narrow the Bids list according to the quantities, item types, and specific jobs you want to see. inwk | we make marketing happen supplier portal Quick Guide 5. Submitting a Bid Once you have entered all information, click Submit Bid to send your estimate to the production manager. Choose your name from the list of contacts. Enter any necessary contact information and check the bid expiration date and time. Enter the Unit Cost and any notes Click the Plus Sign to for the production manager.

3 View item specifications. See the next slide for more information. inwk | we make marketing happen supplier portal Quick Guide 6. Entering a Unit Cost Upon clicking in the Unit Cost field, a cost breakdown menu appears. Specify the cost of the item according to the categories displayed. Zero is an acceptable amount. As you enter cost in each category, the per- unit total is automatically calculated in the Unit Cost field. Click the x button to close the menu when you are finished. inwk | we make marketing happen supplier portal Quick Guide 7. Viewing the Purchase Order List Click the Orders button to see jobs that have been awarded to you. Use the filter to narrow the Orders list. Click the PO number to view the Purchase Order in more detail. inwk | we make marketing happen supplier portal Quick Guide 8. Viewing a Purchase Order Use this toolbar to print the Purchase Order, save product shipments, upload an invoice against the PO, and view pending invoices against the PO.

4 See any important production notes from the InnerWorkings Production Manager here. View the items to be produced and their specifications by clicking the arrow to expand each item line. inwk | we make marketing happen supplier portal Quick Guide 9. Logging a Product Shipment After entering all product shipment information, click Save at the top of the View Purchase Order page to notify the InnerWorkings Production Manager of shipment. You will not be able to invoice without recording a product shipment first. The Shipped Date, Shipment Mode, Tracking Number, and Carrier are required. See the User Guide for more details. View the items to be shipped and/or invoiced for a particular order here. Enter the Shipping Quantity for each item. Optionally enter any pertinent shipping information Partial deliveries are permitted unless the InnerWorkings PM specifically for the Production Manager. requests no partial deliveries for the order. inwk | we make marketing happen supplier portal Quick Guide 10.

5 Uploading an Invoice Click Invoice Charges to see a read-only menu of the charges that Select the checkboxes below to can be included on your invoice. indicate that this is your last invoice or include charges. After entering all necessary information, click Save to send the invoice to InnerWorkings for approval. Select the product shipments you are including in your invoice. After selection, they will appear in the table shown here. An invoice must contain at least one product shipment. inwk | we make marketing happen supplier portal Quick Guide 11. Invoicing Policies If there are discrepancies between the uploaded invoice document and Invoice Date and Invoice Total shown here, InnerWorkings will only honor the invoice information registered and displayed in the VALO. software. Additionally, VALO will not allow you to invoice InnerWorkings for more than the PO total. If you encounter additional costs throughout the production process, contact the job s Production Manager immediately so they can send an updated PO to your portal .

6 Inwk | we make marketing happen supplier portal Quick Guide 12. Viewing Pending Invoices From the View Purchase Order page, click Pending Invoices to see invoices awaiting InnerWorkings Select a pending approval. invoice and click here to delete the invoice from the system. Click the Invoice Pending invoices with a Number to edit your Rejected checkmark pending invoice and have been rejected. resubmit it. inwk | we make marketing happen supplier portal Quick Guide 13. Modifying a Rejected or Pending Invoice Once you have made all modifications, click Save to resubmit the invoice for approval. The Comments field contains more information about why the invoice was rejected. Shipments can be added or removed, if necessary. inwk | we make marketing happen supplier portal Quick Guide 14. Vendor Profile: General Tab Here, you can save information about your company, including your business website, number of employees, preferred language and annual turnover.

7 Once you ve made your changes, don t forget to click the Save button! Your Name, DUNS Number, Status, and Parent Vendor will be maintained by InnerWorkings . The SGA checkbox should only be selected if you are a non-production supplier (meaning InnerWorkings purchases supplies from you, but you do not fulfill procurement jobs for InnerWorkings ). inwk | we make marketing happen supplier portal Quick Guide 15. Vendor Profile: Contacts Tab The Contacts tab contains a list of details that InnerWorkings can use to communicate with you. To add or edit your contacts, use the buttons highlighted above. Remember, when editing, you must first select the contact you would like to modify before clicking the Edit button. In the Add Contact window, enter or edit any necessary information and select as many contact types as applicable. This helps us refine our communication to you! Click OK to save your information in the portal . Please note that you will not be able to mark contacts as Primary in the supplier portal .

8 To change your primary contact, please contact our supplier Relations team at inwk | we make marketing happen supplier portal Quick Guide 16. Vendor Profile: Address Tab The Address tab contains a list of your company s locations. To add or edit your contacts, use the buttons highlighted above. Remember, when editing, you must first select the contact you would like to modify before clicking the Edit button. In the Add Address window, enter or edit any necessary information and select as many contact types as applicable. Click OK to save your information in the portal . Please note that you will not be able to mark addresses as Primary in the supplier portal . To change your primary address, please contact our supplier Relations team at . inwk | we make marketing happen supplier portal Quick Guide 17. Vendor Profile: Certification Tab The Certification tab displays a list of your registered certifications. To have a certification added to your profile, please contact our supplier Relations team at inwk | we make marketing happen supplier portal Quick Guide 18.

9 supplier portal User Guide Clicking the Help button opens a new window with the supplier portal User Guide, which contains step-by-step instructions on how to use the portal as well as more information on new InnerWorkings policies. inwk | we make marketing happen supplier portal Quick Guide 19. Information and Logging Out Click Information to see: supplier Code of Conduct InnerWorkings Terms and Conditions supplier Relations contact information Click Logout to securely exit the supplier portal . inwk | we make marketing happen supplier portal Invoicing Guide For information and assistance, please contact supplier Relations at


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