VCE and VCAL Administrative Handbook 2018

1 VCE and VCAL Administrative Handbook 2018updated 20 December 2017 victorian CURRICULUMAND ASSESSMENT AUTHORITYISBN 978-1-925264-97-5 victorian Curriculum and Assessment Authority 2017No part of this publication may be reproduced except as specified under the Copyright Act 1968 or by permission from the VCAA. For more information go to: VCAA provides the only official, up-to-date versions of VCAA publications. Details of updates can be found on the VCAA website: publication may contain copyright material belonging to a third party. Every effort has been made to contact all copyright owners. If you believe that material in this publication is an infringement of your copyright, please email the Copyright Officer: in materials appearing at any sites linked to this document rests with the copyright owner/s of those materials, subject to the Copyright Act. The VCAA recommends you refer to copyright statements at linked sites before using such VCAA logo is a registered trademark of the victorian Curriculum and Assessment relating to this publication should be addressed to:Student Records and Results victorian Curriculum and Assessment Authority Level 7, 2 Lonsdale Street, Melbourne VIC 3000 VCE and VCAL Administrative Handbook 2018 iiiContentsQualifications.

2 victorian certificate of education 11 VCE program components VCE units VET VCAL units 22 Entry to VCE studies Specific eligibility requirements for VCE studies 23 Eligibility for award of the VCE Minimum requirements English requirement Equivalent studies New VCE studies in 2018 Recognition of VCE VET programs in the VCE Recognition of Higher education studies in the VCE VCE (Baccalaureate) Repeating VCE units 94 Atypical VCE programs Completion of VCE units without calculation of a study score Adult students returning to study Student transfer and credit from interstate studies Student transfer and credit from overseas studies Students enrolling in VCE with previous VCAL enrolment Exchange students Credit from the International Baccalaureate (IB) 135 VCE on a Northern Hemisphere Timetable 13 Qualifications: victorian certificate of Applied Learning 151 VCAL program components VCAL strands VCAL units 172 Entry to VCAL studies 193 Eligibility for award of the VCAL Course requirements 194 Themed VCAL course requirements 225 Atypical VCAL programs Students with credit from the VCE Adult students returning to study Student transfer and credit from interstate studies 236 VCAL partnerships 23 Qualifications: Vocational education and Training 251 VET programs VCE VET programs Assessing Groups School-based Apprenticeships and Traineeships VET and FE other than VCE VET programs 28 VCE and VCAL Administrative Handbook 2018 iv2 Entry to VET programs 283 Satisfactory completion of VET programs 294 Contribution of VET to VCE Recognition within the VCE for VCE VET programs Recognition of VET FE within the VCE 305 Contribution of VET to VCAL 306 VCE VET documentation 317 Industry Pathways 31 Administrative information.

3 Schools and providers 321 Schools providing the VCE or VCAL 322 Registered training organisations (RTO) 323 School/provider obligations to the VCAA Communication from the VCAA to school staff Endorsement from the principal VASS Data security and VASS Submission of data Accuracy of personal and enrolment data Accuracy of results data Data amendments and late fees 384 School/provider obligations to students Provision of accredited curriculum and assessments Checking the accuracy of student data Security of student data Security of student numbers and personal identification numbers (PINs) Integrity of School-based Assessments Administration of Special Provision 435 When schools fail to meet their obligations to students 436 Partnerships Forming and documenting a partnership Managing small-group partnerships for statistical moderation of School-based Assessment 447 Maintenance of school records Retention of VCE School-based Assessments Privacy Access to student data Security and storage Freedom of Information requests Maintenance and disposal of records 47 Administrative information: The victorian Curriculum and Assessment Authority 491 About the VCAA Responsibilities of the VCAA Functions and powers 492 VCAA obligations to schools Quality assurance: VCE Languages audit Quality assurance: VCE School-based Assessment Audit Quality assurance.

4 VCE examination audit and observer visits Quality assurance: VCAL 50 VCE and VCAL Administrative Handbook 2018 v3 VCAA obligations to students Collection of student enrolment data Provision of student assessment records Access under the Privacy and Data Protection Act victorian Student Number 514 VCAA committees and terms of reference Executive Committee EY 10 Curriculum and Assessment Committee Senior Secondary Curriculum and Assessment Committee Audit Committee Review Committees 53 Administrative information: Student enrolment 541 Registration: VCE and VCAL Student Personal Details form General declaration Consent for disclosure to other organisations Permission for use of student work Students with past results Full-fee-paying overseas students 552 VCE enrolment Students seeking EAL status Students seeking enrolment in VCE Second Language studies Students seeking enrolment in Chinese Language, Culture and Society 593 VCAL enrolment 594 VET enrolment 595 International Baccalaureate registration 606 Year 10 students without a program 607 Atypical enrolment in VCE or VCAL Students transferring within Victoria Students transferring from interstate on exchange programs Students transferring from interstate during Year 11 Students transferring from interstate during Year 12 Students arriving from overseas Late enrolments in VCAL for exchange students Interrupted Studies students 648 Withdrawal from study Compassionate Late Withdrawal Total withdrawal from the VCE or VCAL 669 Full-fee-paying overseas students Administration fee for full-fee-paying overseas students Refund policy 6810 Student observance of assessment and attendance rules VCE attendance VCAL attendance 68 Assessment.

5 Satisfactory completion of units 691 Satisfactory completion of VCE units Satisfactory VCE unit result Not Satisfactory VCE unit result Redeeming outcomes: submitting further evidence for satisfactory completion 69 VCE and VCAL Administrative Handbook 2018 VCE unit result of J Lost, stolen or damaged work Care in the use of computers 702 Satisfactory completion of VCAL units Satisfactory VCAL unit result Recording of VCAL learning outcomes 713 Satisfactory completion of VET units Satisfactory VET unit of competency result Not Yet Competent VET unit of competency result 72 Scored assessment: School-based Assessment 731 Authentication School-assessed Coursework School-assessed Tasks Strategies for avoiding authentication problems 742 Scheduling assessment tasks Rescheduling assessment tasks for an entire class Rescheduling an assessment task for an individual student 753 Determining initial School-based Assessments Determining initial School-based Assessments where there is more than one class in the school Determining initial School-based Assessments in partnership with another school 764 VCE School-assessed Coursework Preparation for School-assessed Coursework Initial assessment Feedback to students Lost, stolen or damaged School-assessed Coursework 785 VCE School-assessed Tasks Topic selection 796 Advice on developmental stages 797 Assessment of School-assessed Tasks Feedback to students Lost.

6 Stolen or damaged School-assessed Tasks Student transfers after the due date 808 VCE VET School-assessed Coursework 819 Managing score amendments 8110 VCE School-based Assessment Audit 8111 School-based Assessment: Breaches of rules and investigations Rules for authentication of School-based Assessment 8212 Investigation of breaches of School-based Assessment rules 8313 Student appeals against school decisions about breaches of VCAA rules 86 Scored assessment : External assessment 881 VCE examinations Integrity of VCE written examinations and VCE examination administration 882 Eligibility to undertake VCE examinations Eligibility to sit VCE external assessments outside Victoria 89 VCE and VCAL Administrative Handbook 2018 vii3 Examination periods and timetable Students with three examinations timetabled on one day Timetable clashes Early starts Late arrivals VCAA examination rules Student identification requirements for VCE external assessments Materials and equipment authorised for use in the GAT and VCE written examinations 914 Marking external assessments Indicative grades and the anomalous grades check 915 Externally-assessed Tasks 926 Student breach of VCAA rules for the conduct of VCE external assessments 92 Scored assessment.

7 VCE and VET assessment summary 971 VCE studies and assessment in 2018 972 VCE VET programs with scored assessment in 2018 102 Scored assessment: General Achievement Test 1031 Purpose of the GAT School-based Assessment and the GAT External assessments and the GAT DES and the GAT Exemption from the GAT VCAL and/or VCE VET and the GAT 1052 GAT results 105 Reporting results: Score aggregation 1061 Study scores Study score calculation Calculating a VCE VET study score Study score calculation for students with Interrupted Studies status Interstate credit and study scores 1072 Statistical moderation Small-group partnerships Transferring students 1083 Final grades Final grades for VCE and VCE VET School-based Assessment Final grades for VCE external assessments 110 Final results: Reporting to schools 1111 School access to final results of students 1112 Confirmation of Grades 1113 VCE Data Service 1114 VCE External Assessment Results Service 111 Final results.

8 Reporting to students 1131 Reporting VCE VCE certificate VCE Statement of Results VCE completion of units Reporting graded assessment results Reporting study scores GAT results 114 VCE and VCAL Administrative Handbook 2018 viii2 Reporting VCAL VCAL certificate VCAL Statement of Results VCAL completion of units Reporting graded assessment results Reporting study scores 1153 Reporting VCE VET and VET/FE results VCE VET and VET/FE satisfactory completion of units of competency VCE VET and VET/FE Statements of Results 1164 Delivery of results 1165 VCE Results and ATAR Service 1176 Post-Results and ATAR Service (PRAS) 1177 Statement of Marks and Statement of Study Score 1178 Inspection of scripts and audio recordings 1179 Final results VCE examination score review 11810 Replacement certificates and Statements of Results Certified copies Equivalent qualifications Requests for data 118 Special Provision 1191 Special Provision within the VCE and VCAL Types of Special Provision Eligibility for Special Provision Management of students requiring Special Provision 1202 Special Provision.

9 Classroom learning and School-based Assessment Eligibility for Special Provision for classroom learning and School-based Assessment Strategies 1223 Special Examination Arrangements for VCE external assessments Eligibility for Special Examination Arrangements Managing Special Examination Arrangements for students enrolled in one or more VCE or scored VCE VET Unit 3 4 sequence in 2018 Types of Special Examination Arrangements Instructions for supervision of Special Examination Arrangements Specific Learning Disorders Language disorder Mental health conditions Health impairment or physical disability Vision impairment Sitting external assessments at home Emergency Special Examination Arrangements 1414 Derived Examination Score (DES) Eligibility for a DES Evidence required for a DES application How to make an application Assessing the application Group applications 146 Index 147 VCE and VCAL Administrative Handbook 2018 Qualifications: victorian certificate of Educationo 1 Qualifications: victorian certificate of EducationThe victorian certificate of education (VCE) is a senior secondary certificate of education recognised within the Australian Qualifications Framework (AQF).

10 It is designed to be completed over a minimum of two years, and includes general education curriculum components (VCE studies) and programs from Vocational education and Training (VET) VCE study is designed to provide a two-year program. Studies are nationally and internationally benchmarked at Unit 1 and Unit 2 level to a Year 11 standard, and studies at Unit 3 and Unit 4 level are benchmarked to a Year 12 standard. Units 1 and 2 can be completed as single units and Units 3 and 4 in each study are designed to be undertaken as a VCE unit involves 50 hours of scheduled classroom instruction. In addition, it is expected that students will undertake up to 50 hours of self-directed learning for each unit. Satisfactory completion of a VCE unit is based on successful completion of outcomes. Satisfactory completion of units is determined by the school, in accordance with victorian Curriculum and Assessment Authority (VCAA) requirements.