Vendor Assessment on GeM

1 Vendor Assessment on GeM ** From 1st August, 2017 onwards sellers on GeM would be required to get an Assessment of their company profile and the products that are registered for offer on GeM. For the purposes of Assessment , 3 SEBI empanelled Credit Rating Agencies namely M/s CRISIL Ltd, M/s India Ratings and Research Pvt Ltd and Brickworks Ratings India Pvt. Ltd have been engaged. The Vendor Assessment will be carried out for all the Sellers except the following categories: - a) OEMs having annual turnover of Rs. 1000 Crore and having profit in last three years out of five years. b) Sellers of Stationery items except paper, will also be exempted from the requirement of Assessment being done by these agencies. c) Sellers not falling in category (a) and (b) and list their products and sell under direct purchase having order value up to Rs 50,000/- subject to ceiling of maximum Rs5 lakh per month.

2 To participate in the Bidding /Reverse Auction, Vendor Assessment will be mandatory for such Sellers. 2. The Vendor Assessment will be carried out under the following four categories: - (a) Manufacturers / OEMs (as per Format A) (b) Agent / Distributor / Channel Partner / Re-seller of Indian OEMs & e-Marketplaces (as per Format B) (c) Agent / Distributor / Channel Partner / Re-seller of Foreign OEMs (as per Format C) (d) Service Providers (as per Format D) The list of documents to be furnished by sellers to Vendor Assessment agencies is as per Annexure I for carrying out Vendor Assessment . 3. The fee structure for carrying out the Vendor Assessment as per the contracts with them is as under: Schedule No. Vendor Assessment Details Prices (In Rupee) excluding GST @ 18% 1 Vendor Assessment of Seller as per Format - A (i) Turnover upto Crore 12,000 (ii) Turnover above to 50 Crore 24,000 (iii) Turnover above Rs.

3 50 Crore& less than 1000 Crores 30,000 Schedule No. Vendor Assessment Details Prices (In Rupee) excluding GST @ 18% 2. Vendor Assessment of Seller as per Format B/ Format C/ Format - D (i) Turnover upto Crore 6,000 (ii) Turnover above Crore 12,000 3. Supplementary Vendor Assessment of Sellers as per Format A for additional items which are over and above for which Vendor Assessment has already been done. 3,000 4. Supplementary Vendor Assessment of Sellers as per Format B/ Format C/ Format - D for additional items/services which are over and above for which Vendor Assessment has already been done. 1200 5. Review of Vendor Assessment of Sellers as per Format -A 3,000 6. Review of Vendor Assessment of Sellers as per Format B/ Format C/ Format - D 3,000 4. Terms & Conditions of Vendor Assessment : (i) The validity of Vendor Assessment shall be for a period of two years from the date of issue.

4 However, any Seller is free to get a fresh Vendor Assessment at any time. (ii) As of 7th of August, 2017 , all bids and RAs would be conditional to the sellers providing a valid general authorization / dealership of the OEM to sell their product in open market as laid down in the terms and conditions. There shall be no exception. Sellers have already been notified for registering on Digilocker ( ) to upload the required document. (iii) As Assessment is a continuous process, we have not finalised any date for completion of Assessment by the listed agencies. Steps for Vendor Assessment (i) Seller s request for carrying out the Vendor Assessment for the required category along with company s annual turnover and the requisite category under which the Vendor Assessment is required would be received at the e-mail: for nominating the Assessment agency by the GeM.

5 Ii) The allocation of the agency will be done by GeM, and the same will be notified to the seller. The seller will complete the details as per the required formats and along with the documents and prescribed fee, will submit the same to the allocated agency for carrying out the Vendor Assessment . iii) The agency shall verify the details and confirm the receipt of the request for Assessment through email. The agency shall conduct Vendor Assessment of seller based on information provided by sellers in Vendor Assessment format, fee and related documents submitted by them for which sellers will be responsible. iv) The Vendor Assessment report will be prepared by Agency with due diligence and will be submitted within 15 days of confirmation of receipt of the request for Assessment . Annexures FORMAT FOR APPLICATION FOR Vendor ASSESSMENTS FORMAT APPLICATION FORM FOR Vendor Assessment OF INDIAN MANUFACTURER / OEM APPLYING AS GeM SELLER: A.

6 AUTHENTICATION OF Vendor PROFILE 1. Name of Company/ Firm: 2. (a) Registered Address with Contact No. & E-mail ID: (b) Factory Address with Contact No. & E-mail ID: 3. Type of Company/Firm: Large Scale Industry / Medium Enterprise / Small or Micro Enterprise / SC, ST Small or Micro Enterprise: 4. Constitution of Firm: Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public Limited / Society/ Others: 5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/: Aadhar No.(Proprietor) and Director s Identification Number (DIN) of all Directors of the Company: 6. Date of Incorporation : 7. Firm/ Company PAN Number : 8. TIN Number (CST) : Additional TIN Nos. (CST) (In case of multiple billing addresses) S. No. Billing Address TIN No. (i) (ii) (iii) (iv) 9. TIN Number (VAT) : Additional TIN Nos.

7 (VAT) (In case of multiple billing addresses) S. No. Billing Address TIN No. (i) (ii) (iii) (iv) 10. Bank Details: Company/ Firm s Banker s Name Company/ Firm s Bank Account Name Company/ Firm s Bank Account Number Company/ Firm s Bank IFSC Code 11. Years of Business Experience in dealing with Government Organisations: 12. Items for which Vendor Assessment requested: 13. Total quantity sold (Item-wise) to both Government and Private Organisations in last three financial years S. No. Year (1st /2nd /3rd eg. 2014-15, 15-16, 16-17) Item Name ITCHS Code Quantity Total value of the item sold (in Indian Rupees) 1. 2. 3. 14. Details of Top Three Orders (Item &Value wise) received annually in last three financial years in descending order value and whether executed successfully (year-wise): (A) From Govt.

8 Organisations S. No. Year (1st /2nd /3rd eg. 2014-15, 15-16, 16-17) Ordering Govt. Ministry / Deptt. Agency Item Name ITCHS Code Quantity Order Value Status of Execution* / Non-execution 1. 2. 3. (B) From Private Organisations S. No. Year (1st /2nd /3rd eg. 2014-15, 15-16, 16-17) Ordering Entity Item Name ITCHS Code Quantity Order Value Status of Execution* / Non-execution 1. 2. 3. * Execution means final delivery and acceptance of Goods/Services or receipt of payment. 15. Whether the item is covered under Memorandum and Article of Association of Firm: Yes / No 16. Whether the Firm is Debarred / Blacklisted by any Government Organisation: B. FINANCIAL CAPACITY 1. Annual Turnover of the Company with Profit / Loss Statement of last three years: S. No. Financial year Turnover in Rs. (In Lacs) Profit or Loss Profit/loss Amount (In Lacs) Whether Audited i) ii) iii) 2.

9 Bankers Report: C. TECHNICAL DETAILS OF THE ITEM TO BE OFFERED ON GEM: S. No. Item Name and Description with Governing Specifications Average Production Capacity Per Month Quality Certificates No. and Date available with the Firm. System Certificates available with the firm BIS License (if applicable) with validity date Test report available with the firm i) ii) D. Territory of Operation: All India or States (Specify States). (E- Signed by Authorised Signatory of the Seller) I have checked and verified the relevant records and found them to be correct. (E- Signed by Authorised Signatory of the Credit Rating Agency) ** FORMAT - B APPLICATION FORM FOR Vendor Assessment OF AGENT OF INDIAN OEMs / DISTRIBUTOR OF INDIAN OEMs / CHANNEL PARTNER OF INDIAN OEMs / RESELLER OF INDIAN OEMs/ INDIAN E-MARKET PLACES. A. AUTHENTICATION OF Vendor PROFILE 1.

10 Name of Company/Firm: 2. Registered Address with Contact No. & E-mail ID: 3. Type of Company/Firm: Large Scale Industry / Medium Enterprise / Small or Micro Enterprise / SC, ST Small or Micro Enterprise: 4. Constitution of Company/Firm: Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public Limited / Society 5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/: Aadhar No.(Proprietor) and Director s Identification Number (DIN) of all Directors of the Company: 6. Date of Incorporation: 7. Firm/Company PAN Number: 8. TIN Number (CST) : Additional TIN Nos. (CST) (In case of multiple billing addresses) S. No. Billing Address TIN No. (i) (ii) (iii) (iv) 9. TIN Number (VAT) : Additional TIN Nos. (VAT) (In case of multiple billing addresses) S. No. Billing Address TIN No. (i) (ii) (iii) 10.