Web Based IAAD Budget and Expenditure Monitoring System ...

1 18 June 2014 NIC, Audit Informatics Division 1 Web Based IAAD Budget and Expenditure Monitoring System (IAAD- bems ) 18 June 2014 NIC, Govt. of India 2 Budget and Expenditure Monitoring System of Indian Audit And Accounts Department Web Based Budget and Expenditure Monitoring System (IAAD- bems ) The objective of IAAD- bems is to build up a transparent and effective process for Budget allocations and to control over Expenditure . IAAD- bems also aim at maintaining the financial discipline to create effective Management Information System (MIS) for Indian Audit and Accounts Department (IAAD) across the country 18 June 2014 NIC, Govt. of India 3 Web Based Budget and Expenditure Monitoring System (IAAD- bems ) Online Budget distribution System as per Sub Object and Sub-Sub Object level of account classification.

2 NC-DDO and C-DDO notify the daily Expenditure booked as per Account head classification and respective PAO authenticates the passing of the bills submitted by the respective NC-DDO. 18 June 2014 NIC, Govt. of India 4 Web Based Budget and Expenditure Monitoring System (IAAD- bems ) IAAD- bems will facilitate Budget Section of office of CAG, PAO, 146 Main DDOs of field offices of CAG located in different parts of the country along with Branch DDO who are managing financial service of more than 250 field offices and 50,000 employees of Indian Audit & Accounts Department 18 June 2014 NIC, Govt. of India 5 Web Based Budget allocation and Expenditure Monitoring System (IAAD- bems ) FEATURES Work Flow Based application Users get access to the modules as per role allotted Facility for online allocation of the Budget to Micro level head by Budget Control Authority Facility to create Branch Offices by the Parent Wing Facility to allocate Budget to Branch DDO by Parent Wing Online booking of Expenditure by the DDO as per availability of Budget .

3 18 June 2014 6 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems ) FEATURES Budget Monitoring of the DDO is online PAO approves the Expenditure booked by DDO online PAO can also monitor the Budget of DDO as per Sub Sub object level Online Surrender of Surplus Funds Online Additional Demand for Budget from DDO Generation of MIS Reports 18 June 2014 NIC, Govt. of India 7 Modules of the Software Enrolment User Management Master Management Budget allocation BE and RE Additional Budget Expenditure Management MIS Reports 18 June 2014 NIC, Govt. of India 8 User Enrolment Budget Section of office of CAG DDO ( NC-DDO and C-DDO) Pay and Accounts Officers 18 June 2014 NIC, Govt.

4 Of India 9 User Management Administrative User Budget Initiator (AAO) Budget Approver (AO/SAO) Budget Controller DDO Sub Users of DDO in section PAO DDO of Parent Wing DDO in a Branch 18 June 2014 NIC, Govt. of India 10 User Roles Administrator Budget allocation Initiator Approver Controller DDO DDO DEO Operator CDDO CDDO DEO Operator NCDDO Under CDDO Branch DDO ( DDO of Branch offices) DDO DEO Operator PAO Viewer ( to view Report for MIS) 18 June 2014 NIC, Govt. of India 11 18 June 2014 NIC, Govt. of India 12 Ministry of Finance Government of India Office of Comptroller and Auditor General of India Budget Section of office of CAG DDO Demand for BE and RE Additional Process of Respective Demand allocation of Budget as per Sub Object and Sub Sub Object Level Funds Received by DDO DDO Book Expenditure as per Classification of Account Heads(As per funds allotted) Pay and Account Office (PAO)

5 Approved for Payment Rejected Budget allocation and Expenditure Process Budget allocation Process Budget Administrator prepares the percentage of the previous years Expenditure Preparation of Budget to be allocated to each DDO by initiator along with Notes Authorisation of Budget by Budget Approving Authority along with Notes Controlling Authority approves and allocate Budget to DDO. DDO gets information of allotment of Budget instantaneously on allotment and DDO can print letter of funds allocation online 18 June 2014 NIC, Govt. of India 13 Process of Expenditure Expenditure details prepared by Dealing hand of DDO as per classification of accounts and submit to DDO along with Notes DDO Pass/Reject Expenditure details and sent to PAO for Authorisation and final disbursement PAO verifies the details and Pass/Reject Payment On passing the bill the Budget details get updated of respective Account heads of DDO 18 June 2014 NIC, Govt.

6 Of India 14 18 June 2014 NIC, Govt. of India 15 Process for Funds Allotted to the Branch Office Budget Section of office of CAG Funds Allotted to Parent Wing Allotment of Funds Funds Received by Branch Office DDO Process of Branch Creation and allocation of funds to Branch DDO User id of Parent Wing created by the Administrator Parent Wing Creates all users of their Branches including their own office as one branch Parent Wing allocates Budget to Branch DDO Branch DDO demands Additional Budget from Parent Wing 18 June 2014 NIC, Govt. of India 16 18 June 2014 NIC, Govt. of India 17 Process for Additional Grant to DDO Request by DDO for Additional Demand Approve by HOD Request Sent to Budget Section for funds allocation Budget Section Reviews & Process the Request Allocate Funds to DDO Allocate Rejects Process of Demand for Additional Budget by DDO DDO Prepares the Additional Demand - offline Gets approved from HOD offline DDO initiates additional demand on System with information of authority number and date - online Request assigned to designated officer/official of Budget Section Process start at Budget Section of office of CAG.

7 18 June 2014 NIC, Govt. of India 18 18 June 2014 NIC, Govt. of India 19 Budget and Expenditure Monitoring System (IAAD- bems ) VERIFICATION AND VALIDATION The Budget allocations does not exceed limits provided in Demand for Grant ( DDG) DDO Can not book Expenditure excess of Budget Allotted to respective DDO. DDO can demand Additional Budget online. The Parent wing can not exceed the Limit Provided for allocation of funds to branches Branch DDO can only get Budget from Parent Wing 18 June 2014 20 NIC, Audit Informatics Division Departmental Users User Created by the Administrator Password of each user sent by Email and Mobile Roles are defined as Budget Initiator , Budget Approver, Budget Controller , NC-DDO, C-DDO,PAO 18 June 2014 NIC, Govt.

8 Of India 21 Complete Cycle Covers Demand for BE and RE by Field offices Process of Budget at Budget Section of Office of CAG Budget allocation Additional Demand from DDO Expenditure by DDO and Authorisation of Expenditure by PAO 18 June 2014 NIC, Govt. of India 22 Process of Demand for Additional Budget by DDO DDO Prepares the Additional Demand - offline Gets approved from HOD offline DDO initiates additional demand on System with information of authority number and date - online Request assigned to designated officer/official of Budget Section Process start at Budget Section of office of CAG. 18 June 2014 NIC, Govt. of India 23 Web Based Budget and Expenditure Monitoring System (IAAD- bems ) USER-INTERFACE 18 June 2014 24 NIC, Audit Informatics Division Web Based Budget allocation and Expenditure Monitoring System (BEAMS) USER-INTERFACE 18 June 2014 25 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems )

9 USER-INTERFACE 18 June 2014 26 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems ) USER-INTERFACE 18 June 2014 27 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems ) USER-INTERFACE 18 June 2014 28 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems ) USER-INTERFACE 18 June 2014 29 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD- bems ) USER-INTERFACE 18 June 2014 30 NIC, Audit Informatics Division Web Based Budget and Expenditure Monitoring System (IAAD-BEAMS)

10 18 June 2014 31 NIC, Audit Informatics Division Benefits The release of grant by the administrative department, and the controlling officers to DDO online Users can access bems at any time from any where on 24 x 7 x 365 basis Data Integrity, accuracy in Information Processing. Automatic generation of various reports on Real time Basis. All the financial information are being stored in the form of databases. As the data is analyzed and reliable, the timely data availability of the same for planning and decision making. Efforts on preparation of reports get reduced Web Based Budget and Expenditure Monitoring System (IAAD- bems ) 18 June 2014 32 NIC, Audit Informatics Division Implementation Plan Action to be taken by the O/O CAG for issuing Office Order for distribution of Budget allocation and Expenditure through BEAMS software instead of manual existing procedure.