Welcome to The Child Care Program!

1 Welcome to The Child care Program! Personnel Policies and Procedures The Mission of The program is to (place your mission statement here. You could also add information about your purpose or vision for your program.). (Insert LOGO). Disclaimer: This document is prepared to assist Child care programs in developing personnel policies and procedures. The table of contents is designed to demonstrate an outline of important topics of consideration. Each topic area contains an example of possible language to include in the document. Please note that the language is not a recommendation, but serves as an example of where to begin. Furthermore, the topics are not all inclusive. It is important to review and update the language in the document to reflect the program's policies, procedures and priorities for providing quality Child care programming.

2 All language contained in this document is designed to align with state and federal employment laws, as well as State of Michigan Department of Human Services Child care Licensing rules and regulations. When updating this document, please ensure that the updates do not violate employee laws or licensing rules. Table of Contents Mission and Purpose .. 1. Section 1: Employment Policies and Procedures At-Will 4. Equal Opportunity 4. Americans with Disabilities .. 4. Confidentiality .. 5. Social Security Number Privacy .. 5. Non Harassment .. 5. Immigration Reform and Control Act .. 6. Diversity .. 6. Code of Ethics .. 6. Section 2: Job Duties, Policies and Procedures Categories for Employment.

3 7. Employment Requirements .. 7. staff Schedules .. 7. Recording Your Time .. 8. Lunch Hour/Breaks .. 8. Paycheck Deductions .. 8. Garnishments/ Child Support .. 8. Job Descriptions .. 9. 9. Pay Increase .. 9. Overtime .. 9. Orientation .. 9. Section 3: Benefits Holidays .. 10. Sick and Vacation Time or Paid Time Off .. 10. Time Off Requests .. 11. Calling in Sick .. 11. Absences .. 11. Jury Duty .. 11. Parental Leave .. 12. Bereavement .. 12. Medical Insurance .. 12. Life Insurance .. 12. Dental Insurance .. 13. Section 125 Plans .. 13. Short Term Disability Insurance .. 13. Long-Term Disability 13. 2|P age Table of Contents (cont.). Section 3: Benefits (cont.). Workers 14. Unemployment Insurance.

4 14. staff Meetings .. 14. Professional Development .. 14. Pay Increase .. 14. Performance Evaluation .. 14. School Closures .. 14. Visitors .. 15. Dress Code .. 15. Telephone .. 15. Section 4: Child care Policies and Procedures State Licensing Rules and Regulations .. 16. Curriculum .. 16. Classroom 16. Child Release Policy .. 16. Monitoring Children .. 16. Bathroom Safety .. 17. Outdoor 17. Incident Reports .. 17. Child Time out .. 17. Behavioral Conferences .. 17. Ill Child .. 17. Medication Policy .. 18. Workplace Safety .. 18. Hygiene and Cleaning .. 19, 20. Meals and Food Preparation .. 21. Transportation .. 21. School Emergencies .. 22. Section 5: Safety Policies and Procedures Coaching and/or Progressive Action.

5 23. Conflict Resolution .. 23. Gross Misconduct .. 23. Resignation .. 23. Loans from Parents .. 23. Employee Theft .. 24. Drug and Alcohol Free Workplace .. 24. Workplace Violence .. 24. Discipline, Abuse & Neglect Policy .. 25. Electronic Communication .. 25. Social Media .. 26. 27. Abuse and Neglect 28. Receipt of Employee Handbook .. 29. Photograph Release .. 30. 3|P age Section 1: Employment Policies and Procedures AT-WILL EMPLOYMENT. This Handbook is prepared to provide you with information and guidelines. It is not a contract of employment between The program and you as the employee. This employee handbook supersedes and replaces any and all prior employee handbooks and any inconsistent verbal or written policy statements.

6 The program is an AT-WILL employer. This means that regardless of any provision in this employee handbook, either you or The program may terminate the employment relationship at any time, for any reason, with or without cause or notice. Nothing in this employee handbook or in any document or statement, written or oral, shall limit the right to terminate employment at-will. No officer, employee or representative of The program is authorized to enter into an agreement-expressed or implied-with any employee for a specified period of time unless such an agreement is in written contract signed by the director. Thus, employment with The program is not for a definite term. The program or you may terminate employment at any time, for any reason or for no reason.

7 EQUAL OPPORTUNITY. The program is an equal opportunity employer. We will not discriminate against employees or applicants for employment based on any legally-recognized based including but not limited to: physical or mental disability, religion, race, color, national origin, age, sex, pregnancy, childbirth or related medical condition (that does not include non therapeutic abortion not intended to save the life of the mother), height, weight, marital status, genetic information, veteran status, uniform service member status, and any other protected class under federal, state or local law. The program will maintain and conduct all practices relating to enrollment, discipline, and all other terms and benefits of Child care services provided in a manner which does not discriminate based on any legally-recognized based including but not limited to: physical or mental disability, religion, race, color, national origin, age, sex, pregnancy, childbirth or related medical condition (that does not include non therapeutic abortion not intended to save the life of the mother), height, weight, marital status, genetic information, veteran status, uniform service member status, and any other protected class under federal, state or local law.

8 AMERICANS WITH DISABILITIES ACT. The program is committed to providing equal employment opportunities to qualified individuals (children and families) with disabilities. This may include providing reasonable accommodation where appropriate in order for an otherwise qualified individual to perform the essential functions of the job. It is your responsibility to notify the director of the need for accommodation. Upon doing so, the director may ask you for your input or the type of accommodation you believe may be necessary or the functional limitations cause by your disability. Also, when appropriate, we may need your permission to obtain additional information from your physician or other medical or rehabilitation professionals.

9 The organization will not seek genetic information in connection with requests for accommodation. All medical information received by the organization in connection with a request for accommodation will be treated as confidential. 4|P age CONFIDENTIALITY. We have a policy to show our commitment to protect personal information submitted to us by our parent members and their children through any of several means. Use, access to, and protection of the personal information will be limited and controlled under this Policy, which will ensure that information is neither shared nor disclosed to unauthorized persons without the appropriate consent. Information collection, use, and disclosure practices as regards to personal information we collect are described below.

10 This privacy policy only applies to individuals associated with the program and any data gathered with respect to that membership. Confidential information includes any of the following that may apply to your Child , yourself, or others designated by you for emergency purposes: Contact information, such as name, address, email, and phone numbers;. Financial information, such as banking information;. Demographic information, such as income, employment status, gender and age;. Medical information including past history and current conditions Assessments done for the purpose of determining developmental areas for your Child and grant application. No employee shall disclose Child information to other families, friends, or others not deemed as the parent or guardian of the Child .