WellComm: A Speech and Language Toolkit for …

1 Report Wizard User Guide for WellComm Early Years and WellComm Primary Speech and Language toolkits for screening and intervention for children aged 6 months to 11 years. GL Assessment 2019 2 Contents Overview of the Report Wizard .. 3 How to log in .. 4 Change your password .. 5 Password requirements .. 5 How to navigate the Report Wizard .. 6 How to modify setting contact details and add a logo .. 7 To upload your organisation s logo and edit contact details: .. 8 How to create or modify child records .. 9 Create individual new child records manually .. 9 Create multiple new child records in bulk by CSV .. 11 Make changes to individual child records .. 12 Make bulk changes to multiple child 13 How to enter scores .. 16 Date of 16 Score section .. 16 Additional comments .. 18 Scoring 6 year olds on the Early Years / Primary overlap .. 19 View your WellComm Children records .. 20 How to generate an individual report.

2 21 How to generate a group report .. 22 How to generate cluster reports .. 24 How to search for a child s record .. 25 How to transfer pupil records between settings .. 26 To export WellComm child records .. 27 To import WellComm child records .. 28 Feedback .. 28 GL Assessment 2019 3 Overview of the Report Wizard The WellComm Report Wizard is a secure online tool that enables the user to quickly and accurately calculate scores. This improves the accuracy of scoring over scoring by hand. In addition, the Report Wizard tracks progress and produces a variety of customisable reports. The reports can include the user s own interpretations and comments. The individual reports signpost targeted interventions (found in the Big Book of Ideas) to suit each child s personal profile. The information can be exported as a finalised report, including the user s organisational logo (PDF), or in a format that allows further data analysis (CSV).

3 These reports currently include: Individual Report Group Report Group Progress Report Cluster Report The reports can be exported in the following formats: PDF CSV Excel Note: Examples of these reports, along with support videos, can be accessed at: The data from these reports will be stored for 8 years before being automatically deleted. GL Assessment 2019 4 How to log in To login to the Report Wizard secure website, go to Save this page under Favourites or Bookmarks for easy access. Enter your email address and password, as supplied by GL Assessment; select Login. Once you have logged in you will be asked to change your password. Please note that if you have been transferred from Testwise then your temporary password will be your customer ID number. GL Assessment 2019 5 Change your password Confirm your current password (as supplied by GL Assessment); type in your new password (following the password requirements below).

4 Retype your password; select Update. You will then be taken to the Welcome page, which contains the Terms of Service for the WellComm Report Wizard. In order to use the service, you will need to agree to these terms and conditions. Please read them and then select I agree at the bottom of the page if you wish to proceed. If you select I disagree, you will be logged out of the service. Password requirements Must be 8 or more characters long Must contain both lower and upper case letters Must contain at least 1 digit or special character, such as ()!^&*+#? Must not contain all or part of your name, address or any researchable term that could easily be guessed (such as a birthday, a partner s name or a job function) Must avoid simple substitutions (such as 1 for i, 0 for O, 5 for s) and obvious combinations and sequences (such as 1234abcd, p4s5w0rd) Must score strong or strongest on the Password Strength indicator bar to be accepted GL Assessment 2019 6 How to navigate the Report Wizard Once you have entered the site, you will see the main menu with the following buttons: View the WellComm User s Guide This is a link to the User s Guide.

5 View WellComm early years and primary children Create records for each child assessed. Input test results. Add your own comments to customise reports. WellComm reports and WellComm Cluster Reports Choose which reports to download, print and save. Access previous reports. WellComm register of settings (Cluster accounts only) View your list of settings WellComm Big Book of Ideas Early Years PDF format of the Big Book of Ideas (you will see one or both books, depending on your subscription). WellComm Big Book of Ideas Primary PDF format of the Big Book of Ideas (you will see one or both books, depending on your subscription). Modify contact details See the following page for details. Logout GL Assessment 2019 7 How to modify setting contact details and add a logo From the home page, select the Modify contact details button. Update your contact details Update your organisations details. Add your organisation s logo so it is included on every report (more details below).

6 GL Assessment 2019 8 To upload your organisation s logo and edit contact details: A logo can be uploaded to the platform, which will automatically be included within all your organisation s reports. Please note, only the main contact for the account can upload logos. Note: Only JPEGs/GIFs/PNGs (recommended ratio width 6 by height 4) can be uploaded. From the Report Wizard home page, select Modify contact details; select Edit your organisation s details; select browse and then choose the appropriate file; select Submit. To return to the main menu, simply click on the Home icon in the top right-hand corner. Note: You will be logged out of the Report Wizard after 30 minutes of inactivity. Please be aware of this time limit and regularly save any ongoing work. GL Assessment 2019 9 How to create or modify child records For each child you assess, you will need to create a new record. Create individual new child records manually Select View WellComm children.

7 This takes you to a screen which shows a list of the children whom you have already assessed. It allows you to enter data for a new child. Select Create new child. This takes you to a screen where you can create an individual child record. GL Assessment 2019 10 Enter the child s name Enter the date of birth by using the calendar which appears when you click in the date field. Alternatively, you can type in the date using dd/mm/yyyy format. Do not use full stops. Enter the remaining information if needed: Please remember you will not be able to run reports on the optional fields if you do not include this information. Gender English as an additional Language Pupil premium Looked-after child Ethnicity SEN status (a drop-down list of common special educational needs will appear as you start typing in this box) Any additional information can be included in the other notes box. Each child will be added to your list in the View WellComm Children section.

8 GL Assessment 2019 11 Create multiple new child records in bulk by CSV You can also upload child details using a CSV file. This will save time if you already have multiple children / child data on another system. Select View WellComm children. Select Import child details from CSV. Mandatory CSV fields are: First Name Last Name Date of Birth Gender Optional CSV fields are: Group SEN Status Ethnicity EAL Pupil Premium Looked after child Child ID / UPN Each child will be added to your list in the View WellComm Children section. Please remember you will not be able to run reports on the optional fields if you do not include this information. GL Assessment 2019 12 Make changes to individual child records You can make changes to an individual child s record, such as changing the name or correcting the date of birth or setting. From the home page, select View WellComm children, this will open the List of children for your organisation page.

9 Click on the relevant pupil s name. This will open the Information about the child screen. On this screen you can edit any of the fields shown in the screenshot below. GL Assessment 2019 13 Make bulk changes to multiple child records You can make changes to multiple child records, like changing the group name at the beginning of a new school year. You can also make changes to any of the other fields found in Information about the child. From the home page, select View WellComm children, this will open the List of children for your organisation page. Next to each child s record you will find check boxes use these check boxes to select which children you would like to change. Select the button Export child details as CSV. A CSV file called WellComm child details yyyy-mm-dd will download. Save the file as a CSV in a memorable location on your computer. GL Assessment 2019 14 Make the changes to the CSV file ( change Group or Setting when the child moves up a year in school) save the changes to the CSV (don t change the format keep the file as a CSV).

10 Upload the CSV by clicking the Import child updates button GL Assessment 2019 15 On the next screen you will be prompted to choose the file Locate your file, select it, then click Submit. You will then either receive a success message, like this: Or an error message, like this: You will receive this error message if you have tried to change more than 2 fields for any student. If you need to change more than 2 fields, you will need to split the changes over multiple uploads. Please note, there is no limit to the number of children s details you can change in any one upload, the limit is to the number of changes per child. GL Assessment 2019 16 How to enter scores Date of assessment After creating a new record, you will automatically be prompted to enter more information regarding an assessment via the following page. Enter the Date of assessment (using the same method as above). Enter the Setting name.