WhenYou Are the Vice President Membership - | …

1 WhenYouAretheVice PresidentMembershipTOASTMASTERSINTERNATI ONAL A Guide toEffectiveClubLeadershipTOASTMASTERSINT ERNATIONAL vice PresidentMembershipWhenYouAretheA Guide to Effective club Box 9052 Mission Viejo, CA 92690 Phone: 949-858-8255 Fax: 2010 All rights reserved. Toastmasters International, the Toastmasters International logo and all other Toastmasters Internationaltrademarks and copyrights are the sole property of Toastmasters International and may be used only by 1310 CRev. 2/2010 Printed in USATOASTMASTERSINTERNATIONAL 2 when You Are the vice President MembershipWhen You Are the vice President Membership 3 The Mission of the club The mission of a Toastmasters club is to provide a mutuallysupportive and positive learning environment in whichevery individual member has the opportunity to developoral communication and leadership skills, which in turnfoster self-confidence and personal Mission ofToastmasters InternationalToastmasters International is the leading movement devoted to making effective oral communication a world-wide its member clubs, Toastmasters Internationalhelps men and women learn the arts of speaking, listening,and thinking vital skills that promote self-actualization,enhance leadership potential.

2 Foster human understanding,and contribute to the betterment of is basic to this mission that Toastmasters International continually expand itsworldwide network of member clubs, thereby offering ever-greater numbers ofpeople the opportunity to benefit from its International empowers people to achieve their full potential andrealize their dreams. Through our member clubs, people throughout the worldcan improve their communication and leadership skills, and find the courage to International s core values are integrity, dedication to excellence, service to the member, and respect for the individual. These are values worthy of a great organization, and we believe we should incorporate them as anchor points in every decision we make. Our core values provide us with a means of not only guiding but also evaluating our operations, our planning, and our visionfor the 4 when You Are the vice President MembershipBeing a Toastmaster means more than simply making acommitment to self-development.

3 Everyone who joinsa Toastmasters club is making a commitment to the club ,to its members, and to the organization as a Toastmaster s PromiseAs a member of Toastmasters International and my club , I promise: To attend club meetings regularly To prepare all of my speech and leadership projects tothe best of my ability, basing them on projects in theCompetent Communication, Advanced Communication, or Competent Leadership manuals To prepare for and fulfill meeting assignments To provide fellow members with helpful, constructiveevaluations To help the club maintain the positive, friendly environ-ment necessary for all members to learn and grow To serve my club as an officer when called upon to do so To treat my fellow club members and our guests with respect and courtesy To bring guests to club meetings so they can see the benefits Toastmasters Membership offers To adhere to the guidelines and rules for all Toastmasters educational and recognition programs To maintain honest and highly ethical standards during the conduct of all Toastmasters activities TOASTMASTERSINTERNATIONAL when You Are the vice President Membership 5 Contents6 You Are the vice President Membership7 Standards for Success7 Attend club Officer Training7 Build club Membership12 Maintain Member Satisfaction13 Manage the club s Dues Renewals13 Attend Executive Committee

4 Meetings13 Attend and Vote at Area Council Meetings14 Arrange for a Replacement or Assistance14 Prepare Your Successor for Office15 Your Leadership Opportunity15 Successful Leaders17 Appendix18 Calendar/Checklist22 Web Resources23 Tools for Success24 Member Interest Survey26 New Member Profile Sheet27 Prospective Member Follow-up28 Standards for Other Officers31 Leadership Evaluation Guide33 IndexTOASTMASTERSINTERNATIONAL 6 when You Are the vice President MembershipYou Are the vice President MembershipAs vice President Membership (VPM), you along with your Membership commit-tee are responsible for building Membership and assuring a strong membershipbase by satisfying the needs of all members. Your job is vital to the growth and success of the main duties include the following: Conducting ongoing Membership -building programs Keeping track of guests, new members, and membersnot attending meetings Getting prospective members to commit to join Collecting Membership dues and applications andgiving them to the treasurer Reporting on the club s current Membership Assisting the vice President public relations (VPPR)with maintaining the club s Web site and newsletter Ensuring the club s meeting location and time arelisted correctly on the club s Web site, promotionalmaterial, and with World Headquarters Promoting Membership campaigns Welcoming new membersThis manual contains all of the basic informationyou need to fulfill the role of vice President member-ship.

5 In it, you will find: An outline of the standards for vice President Membership Detailed explanations of how to meet these standards Leadership techniques you can use to meet these standards A calendar with important dates Access to the tools and resources available to ensurea successful term of office and a successful club (in the Appendix)TOASTMASTERSINTERNATIONAL Standards for SuccessWhen You Are the vice President Membership 7 Every club officer has performance standards to meet. These standards aid officersin understanding their roles and help club members know what they shouldexpect from officers. The rest of this manual provides information you need to meetyour vice President Membership must:At the club Meeting Greet guests and have each complete the GuestInformation Card (Item 231) Report on current Membership , promote member-ship campaigns, and welcome new members Work with the President and vice President educationto ensure each new member is formally inducted atthe first meeting after being voted in by the club Help guests wishing to join complete the Applica-tion for Membership Speak with fellow members to determine if theirneeds are being metOutside of the club Meeting Attend district-sponsored club officer training Attend club executive committee meetings Conduct ongoing Membership -building programsand efforts.

6 Promote the goal of one new memberper month and, if the club has fewer than 20 mem-bers, achieving 20 members by year-end or club and Toastmasters International mem-bership-building programs and conduct a minimumof two formal club Membership programs annually Follow up on and keep track of guests, new mem-bers joining, and members not attending meetings Explain the educational program to all prospectivemembers, get their commitment to join and collectmembership applications. Bring the applications tothe club for voting and, if the members are accepted,collect dues and fees and give them to the treasurerwith the applications Assist the VPPR with maintaining the club s Web siteand newsletter Ensure the club s meeting location and time are listed correctly on the club s Web site, promotionalmaterial, and with World Headquarters Attend and vote at area council meetings Arrange for a replacement when unable to attend a meeting and for assistance if necessary Prepare your successor for officeAttend club Officer TrainingEvery June, July, and August, as well as December, January, and February, your district conducts club officer training.

7 Training includes a review of each officer s responsibilities and tips for fulfilling them. Italso allows you to meet officers from other clubs, shareideas, and keep up on current information. Contact yourdistrict lieutenant governor education and training (LGET)or visit your district Web site for information about thenext training workshop. Links to district Web sites areavailable at excellent resource for learning how to fulfillyour duties is to ask the outgoing VPM to share asmuch advice and information as possible. You mayeven ask the outgoing officer if you could observe himor her over several club MembershipAs vice President Membership , you have the opportu -nity to impact the growth and development of yourclub. To be most effective, follow these simple steps:TOASTMASTERSINTERNATIONAL 8 when You Are the vice President a goal of one new member each atleast one new member per month to help assure theconstant influx of new members necessary to keepthe club strong and healthy.

8 If the club has fewerthan 20 members, set another goal to have 20 members at year-end or at least two Membership -building pro-grams during your motivated you toattend your first Toastmasters meeting? You werelikely encouraged to visit a club meeting by a friend,relative, or business associate who spoke enthusiasti-cally about Toastmasters. Members make the bestemissaries in Toastmasters and they should berewarded for their International recognizes memberswho actively promote the organization through various Membership programs. At least one member-ship-building contest is being run by ToastmastersInternational at any given time. This includes: Annual Membership Program This program recognizes individuals who sponsor five, 10, 15, ormore new members during the year. In some dis-tricts, the district governor recognizes individualswho sponsor three or more members with a gover-nor s award ribbon.

9 Contact your district governorfor details. To qualify, the member s name must be listed as the new member s sponsor on theApplication for Membership (Item 400) when it s submitted to World Headquarters. Talk up Toastmasters This Membership pro -motion recognizes clubs that add five members during the months of February and March. Theclub will receive an award suitable for display onthe club banner. Smedley Award This program commemorates the founding of Toastmasters International onOctober 22, 1924. It recognizes clubs for addingfive or more members during the months ofAugust and September. The club will receive anaward suitable for display on the club banner. Beat the Clock! Your club can quickly build Distinguished club Program credit by adding newmembers. In addition, when your club adds fivenew, dual, or reinstated members to your rosterbetween May 1 and June 30, your club earns itschoice of one item from The Better Speaker Series or The Successful club Series Beat the Clock!

10 With your club s owncontest and motivate your members to applications and dues must bereceived at World Headquarters during the monthsof May and June. The deadline is midnight onJune district governor will be notified if your clubreceives any of the above awards. He/she may wish torecognize your club at a district complete information about all ToasmastersInternational-sponsored Membership -building contests,go to Ongoing Membership -Building ProgramsAll new Toastmasters clubs charter with a minimum of 20 members; this is the ideal number of membersnecessary to effectively support a Toastmasters , many members may find it difficult to make astrong commitment to a Toastmasters club . That meanseven 40-plus member clubs should continually strive tobring in new of your first duties as vice President member-ship is to develop and implement a club -sponsoredmembership contest to run the duration of your term.