WORK EXPERIENCE MANUAL - education.vic.gov.au

1 work EXPERIENCE MANUAL . FOR VICTORIAN SECONDARY SCHOOLS. CONTENTS. GLOSSARY .. 5. SECTION A: OVERVIEW .. 7. What is work EXPERIENCE ? .. 7. Benefits of work EXPERIENCE .. 7. work EXPERIENCE and the curriculum .. 8. SECTION B: REQUIREMENTS AND CONDITIONS APPLICABLE TO work EXPERIENCE .. 10. Age of student .. 10. work EXPERIENCE arrangement Form .. 10. Child Employment Permit and Working with Children Check .. 11. Timing of a work EXPERIENCE program .. 11. Duration of the placement .. 12. Hours of work .. 12. Permitted number of work EXPERIENCE students .. 12. Travel and accommodation arrangements .. 12. Contact during the placement .. 13. Cancellation of work 13. Student debriefing after a 13. Payment and 14. Privacy 14. WorkSafe Insurance .. 14. Procedure for lodging a WorkSafe claim .. 15. Public liability insurance .. 16. Interstate placements.

2 17. Melbourne Mar-17. State of Victoria (Department of Education and Training) 2016. The copyright in this document is owned by the State of Victoria (Department of Education and Training), or in the case of some materials, by third parties (third party materials). No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968, the National Education Access Licence for Schools (NEALS) (see below) or with permission. An educational institution situated in Australia which is not conducted for profit, or a body responsible for administering such an institution may copy and communicate the materials, other than third party materials, for the educational purposes of the institution. Authorised by the Department of Education and Training, 2 Treasury Place, East Melbourne, Victoria, 3002. Overseas Students.

3 18. SECTION C: ROLES AND RESPONSIBILITIES .. 19. Principal .. 19. work EXPERIENCE Coordinator .. 20. Employer .. 22. Student .. 24. Parent or 25. Contacting students during the placement .. 26. SECTION D: STUDENT SAFETY AND WELFARE .. 29. Child Safe Standards .. 29. Unacceptable behaviour in the workplace .. 30. Occupational health and safety preparation .. 33. Construction induction training .. 33. Undertaking work EXPERIENCE with animals .. 34. Prohibited or restricted industries or businesses .. 34. Prohibited activities .. 36. Dangerous plant and hazardous 36. Workplace 37. Students with disabilities .. 38. SECTION E: DELIVERING YOUR 42. Preparing: 12 months prior to your program commencing .. 42. Preparing: 4-6 weeks prior to your program commencing .. 45. During the placement .. 45. After the placement .. 46. SECTION F: SAMPLE FORMS.

4 47. work EXPERIENCE Coordinator Task Checklist .. 48. Melbourne Mar-17. State of Victoria (Department of Education and Training) 2016. The copyright in this document is owned by the State of Victoria (Department of Education and Training), or in the case of some materials, by third parties (third party materials). No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968, the National Education Access Licence for Schools (NEALS) (see below) or with permission. An educational institution situated in Australia which is not conducted for profit, or a body responsible for administering such an institution may copy and communicate the materials, other than third party materials, for the educational purposes of the institution. Authorised by the Department of Education and Training, 2 Treasury Place, East Melbourne, Victoria, 3002.

5 work EXPERIENCE Employer Evaluation .. 50. work EXPERIENCE Parent/Guardian Evaluation .. 53. Record of Contact Form .. 55. SECTION G: FREQUENTLY ASKED QUESTIONS, RESOURCES AND USEFUL WEBSITES .. 56. Frequently asked questions .. 56. Who to contact for assistance .. 59. safe@ work Workplace Hazards Fact Sheets .. 60. Useful websites .. 64. Melbourne Mar-17. State of Victoria (Department of Education and Training) 2016. The copyright in this document is owned by the State of Victoria (Department of Education and Training), or in the case of some materials, by third parties (third party materials). No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968, the National Education Access Licence for Schools (NEALS) (see below) or with permission. An educational institution situated in Australia which is not conducted for profit, or a body responsible for administering such an institution may copy and communicate the materials, other than third party materials, for the educational purposes of the institution.

6 Authorised by the Department of Education and Training, 2 Treasury Place, East Melbourne, Victoria, 3002. GLOSSARY. A Job Well Done An occupational health and safety program for secondary school students with disabilities. The Department has developed this resource to assist teachers to prepare students for work EXPERIENCE by exposing them to issues relating to the world of work . Australian Skills Quality ASQA is the national regulator for Australia's vocational education and training sector. ASQA regulates courses and training providers Authority (ASQA) to ensure nationally approved quality standards are met. AusVELS The Foundation to Year 10 curriculum that provides a single, coherent and comprehensive set of prescribed content and common achievement standards, which schools use to plan student learning programs, assess student progress and report to parents.

7 NB: AusVELS will be archived in December 2016 and replaced by the Victorian Curriculum F-10 from January 2017. Child Employment Permit Under the Child Employment Act 2003, it is a requirement that all employers of work EXPERIENCE students aged under 15 years obtain a Child Employment Permit. (For more information see Section B). Child Safe Standards Victoria's compulsory minimum standards for organisations which provide services for children, including Victorian schools, to help ensure the safety of children. The standards are part of the Victorian Government's response to the Betrayal of Trust Inquiry. Duty of care The School Policy and Advisory Guide states that: Whenever a student-teacher relationship exists, the teacher has a special duty of care. This is defined as: A teacher is to take such measures as are reasonable in the circumstances to protect a student under the teacher's charge from risks of injury that the teacher should reasonably have foreseen.

8 [Richards v State of Victoria (1969) VR 136 at p. 141.] This duty can extend beyond school grounds, and includes school approved activities such as work EXPERIENCE . In order to discharge their duty of care in these circumstances, Principals should comply with Part of the Education and Training Reform Act 2006 and Ministerial Order 382 - work EXPERIENCE Arrangements. Ministerial Order 382 This provides the operational framework for the delivery of work EXPERIENCE programs in Victorian secondary schools. work EXPERIENCE Arrangements myfuture Australia's national career information and exploration service, helping people to make career decisions, plan career pathways and manage work transitions. Public liability insurance A general term which applies to forms of third party liability insurance with respect to both bodily injury and property damage liability.

9 It insures against suits brought by members of the public. Section B provides details of arrangements for public liability insurance for work EXPERIENCE . Page work EXPERIENCE MANUAL 5. Reciprocating State Reciprocal arrangements exist for Victorian students to undertake work EXPERIENCE in New South Wales and South Australia. School Based In Victoria, SBATs offer students enrolled in the VCE or the VCAL the opportunity to combine school with part-time employment and Apprenticeships and VET. Traineeships (SBATs). Supervisor The person nominated by the employer to directly supervise the student while undertaking a work EXPERIENCE placement. Where required, the supervisor will assess the student at appropriate times and communicate results to the work EXPERIENCE Coordinator. TAFE Technical and Further Education. VCAL Victorian Certificate of Applied Learning.

10 VCE Victorian Certificate of Education. VET Vocational Education and Training. Victorian Registration and The VRQA registers and monitors education and training providers and apprenticeships and traineeships. Qualifications Authority (VRQA). Working with Children Under the Child Employment Act 2003 it is a requirement that all supervisors of work EXPERIENCE students aged under 15 years must Check hold a valid Working with Children Check. If the employer is also the nominated supervisor, then the employer is also required to hold a valid Working with Children Check. (For further details see Section B.). WorkSafe Victoria The statutory body which enforces Victoria's Occupational Health and Safety (OHS) laws and associated regulations, and provides WorkCover insurance. Page work EXPERIENCE MANUAL 6. SECTION A: OVERVIEW. WHAT IS work EXPERIENCE ?