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XTERNAL RIGHT OF WAY MANUAL - Georgia Department of ...

EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 1 Introduction The purpose of this MANUAL is to both serve as a reference guide and to consolidate information and instruction as to the organization, operation, policies and procedures for the office of RIGHT of Way of the State of Georgia , Department of transportation . This should serve to ensure uniformity of action and maximum efficiency from all RIGHT of Way staff, consultants, Local Sponsors, or, any person engaged in performing any RIGHT of Way activities on state or federal-aid projects for the Department .

The Right of Way Office of the Georgia Department of Transportation is under the direct supervision and control of the State Right of Way Administrator.

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Transcription of XTERNAL RIGHT OF WAY MANUAL - Georgia Department of ...

1 EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 1 Introduction The purpose of this MANUAL is to both serve as a reference guide and to consolidate information and instruction as to the organization, operation, policies and procedures for the office of RIGHT of Way of the State of Georgia , Department of transportation . This should serve to ensure uniformity of action and maximum efficiency from all RIGHT of Way staff, consultants, Local Sponsors, or, any person engaged in performing any RIGHT of Way activities on state or federal-aid projects for the Department .

2 Further, this MANUAL is prepared in accordance with 23 CFR (c); and, as such, it is the intent of this MANUAL to ensure that all current Georgia Department of transportation procedures are in compliance with all current Federal Highway Administration laws, regulations, guidance, Georgia State statutes and current Georgia Department of transportation approved procedures. From time to time, it will become necessary to make changes in this MANUAL for the purposes of correction or revision. Reference 23 CFR (c) (3). This MANUAL shall be kept current and updated as procedures, laws and regulations change during the five-year period between certifications.

3 Should a change in any state law occur during this five year period that would cause any RIGHT Of Way procedure to be in conflict with the Uniform Relocation Assistance, and Real Property Acquisition Policies Act of 1970, as amended (49 CFR 24), such shall be brought to the attention of the appropriate personnel at the office of Real Estate Services located at the Federal Highway Administration for advice. Insertion and deletion will be coded in accordance with the index system of this MANUAL . The RIGHT of Way employee, Consultant, or, Local RIGHT of Way Sponsor is cautioned to both read and study the entire MANUAL and not to rely on any one section as being complete for a particular operation.

4 Some operations overlap particular areas and may be covered in one or more chapters of this MANUAL . EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 2 Organization and Operation General The RIGHT of Way office of the Georgia Department of transportation is under the direct supervision and control of the State RIGHT of Way Administrator. Purpose The office of RIGHT of Way of the Department of transportation is responsible for the orderly and timely acquisition and clearance of all properties and rights necessary for construction purposes associated with both State-Aid and Federal-Aid transportation systems.

5 This includes the functions of Appraisal, Appraisal Review, Negotiation, General office Administrative Review, Consultant Management, Relocation Assistance, Condemnation, Property Management, and Plan Review. This also includes, but is not limited to, other support services such as record retention, accounting, surplus RIGHT of way inventory, requests for funding, certification of RIGHT of way acquisitions, coordination with the Attorney General s office and other governmental agencies as well as any necessary clerical and filing services. The RIGHT of Way office is a centralized organization under the direct supervision and control of the State RIGHT of Way Administrator supported by two Assistant State RIGHT of Way Administrators.

6 The office of RIGHT of Way falls under the purview of the Division of Engineering. This Division is managed by the Director of Engineering (Figure ). The General office is organized into two separate units, each managed by an Assistant State RIGHT of Way Administrator (Figure ). The Acquisition Unit consists of the primary functions of Negotiation, Acquisition, Condemnation/Litigation, General office Administrative Review, Consultant Management, Local Government Assistance, Legal Assistance, RIGHT of Way Funds Authorization, RIGHT of Way Certification, Plan Review and Approval and Condemnation Preparation.

7 The Valuation Unit consists of the primary functions of Appraisal, Appraisal Review, Relocation Assistance, Property Management, Surplus Property Disposal, Record Retention and Accounting. The Department of transportation is divided into seven separate field districts, each with a separate District office . The office of RIGHT of Way functions in the field through District Acquisition Teams and manages their assignments on a project-by-project basis. RIGHT of Way activities are performed by District Acquisition Teams under the supervision and guidance of District Acquisition Managers. The Acquisition Managers are responsible EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 to the State RIGHT of Way Administrator and staff in the General office .

8 District coordination for the District Acquisition Managers is under the District Pre-Construction Engineers for each respective District. The District Acquisition Managers and Team Members are responsible for the acquisition of the necessary RIGHT of way. It is the responsibility of the various units of the General office to provide the supervision, guidance and the support to the District Acquisition Teams so that all assigned projects stay within the scope, schedule and budget identified for each project. EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 3 Administrative Unit 3.

9 1 General The Administrative Unit is responsible for processing the checks for payments for all RIGHT of Way activities that are inherent in not only the acquisition process, but in the services that support the RIGHT of Way acquisition process. 3. 2 Purpose The purpose of the Administrative Unit is to provide administrative services to the State RIGHT of Way Administrator and the various other Units of the RIGHT of Way office . These services include and fall under the respective sections of Accounting and Records and Filing. 3. 3 Policy It is the policy of the Administrative Unit to provide prompt and effective support services to the various other Units and Sections of the RIGHT of Way office ; to maintain and keep records and files in accordance with established policies and procedures of the Georgia Department of transportation ; to maintain and keep accurate financial records and reports in accordance with established accounting policies and procedures; and to assist the State RIGHT of Way Administrator in carrying out the policies and goals of the office of RIGHT of Way.

10 EXTERNAL RIGHT OF WAY MANUAL Revised May 2015 4 Information for Appraisers 4. 1 General The material in this MANUAL establishes acceptable standards and guidelines for appraisals and other related reports prepared for the Department of transportation in compliance with 49 CFR 4. 2 Function and Purpose The RIGHT of Way office of the Georgia Department of transportation consists of the General office in Atlanta and seven (7) district offices throughout the State. In each district, office there is a District Engineer directing the entire district. RIGHT of Way Acquisition Teams in each district are supervised by Acquisition Managers.


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