Transcription of CHAPTER 3.0: PROCUREMENT AND CONTRACTING
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CHAPTER 3.0: PROCUREMENT AND CONTRACTING
Playing by the Rules A Handbook for CDBG Subrecipients on Administrative Systems CHAPTER : PROCUREMENT AND CONTRACTING This CHAPTER outlines the requirements for using Federal funds to purchase materials, products, or services under the CDBG Entitlement program. Whether you are a small agency purchasing occasional office supplies or a large organization CONTRACTING for millions of dollars of construction services, the requirements governing the purchasing process are designed to ensure that you: Follow a free and open competitive process in securing those products or services. Properly document your purchasing activities and decisions. Observe the special rules for particular kinds of purchases (small purchases, competitive sealed bids, competitive proposals, and sole source procurements).
• Placing unreasonable qualifying requirements on firms. • Requiring unnecessary experience and excessive bonding. • Specifying only “brand name” products instead of allowing “an equal” product. • Noncompetitive pricing practices between firms or affiliated companies. • Noncompetitive awards to consultants on retainer contracts.
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