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Electronic Records and Records Management …
State of Florida Electronic Records . AND. Records Management PRACTICES. November 2010. Florida Department of State Division of Library and Information Services State of Florida Electronic Records and Records Management Practices Table of Contents What are Public Records ? .. 4 Public Records Management , Responsibilities, and Requirements .. 5 Policies and Procedures .. 7 Managing Electronic Records .. 8 Records Inventory .. 8 Maintenance of Electronic Records and Media .. 8 Environmental 9 Media Conversion .. 9 Managing Exempt and Confidential Public Records .. 10 Retention Requirements for Electronic Records .. 10 Destruction of Electronic Records .. 14 Electronic Communications as Public Records .. 15 Retention Requirements for Electronic Communications .. 15 E-mail Archiving .. 16 E-Discovery .. 19 Cloud Computing .. 22 Creating Electronic Records / Implementing Automated Systems .. 24 Conduct a Cost Benefit Analysis .. 24 Incorporate Recordkeeping Requirements into System Design.
State of Florida . ELECTRONIC RECORDS . AND . RECORDS MANAGEMENT PRACTICES . November 2010 . Florida Department of State . Division of Library and Information Services
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