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EVENT BUDGET WORKSHEET - Redirecting to …

EVENT BUDGET WORKSHEET EVENT NAME EVENT DATE EVENT TIME _____ Based on _____attendees Variable Cost (per person) Fixed Cost Venue EquipmentTables and chairsTableclothsCanopies/tentsGarbage cansCoat checkParkingSecurityA/V EquipmentOtherFood (include tax and tip) Hors d oeuvresMealsBar Bartender chargeHosted barWine (tax and tip)Bottles/carafesBy the glassMusic Entertainment Flowers Balloons/decorations Favors/souvenirs Miscellaneous Include promotional costs if appropriate Totals: # of attendees planned _____ x per person costs $_____ = _____ Fixed costs/# attendees =_____ EVENT PLANNER _____ Name Home phone_____Work phone_____ Anticipated attendance _____ Maximum attendance_____ EVENT LOCATION 1.

Slide projector LCD projector Screen TV/VCR Water for speaker Other: Arrangement for obtaining the equipment 5.Is the location handicapped accessible? ... Do not offset your out of pocket expenses with cash receipts – we need an accurate accounting/audit trail of income and expenses. If you need assistance, please contact the Treasurer. ...

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