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SAMPLE RECORD RETENTION POLICY - NIQCA

Administration Department {Insert Name of Organization} Operating POLICY RECORD RETENTION and Destruction POLICY #: Total pages: 10. Attachments: Approved by: Effective Date: Date Revised: Date to be reviewed: RECORD RETENTION AND DESTRUCTION POLICY . 1) Purpose The purpose of this POLICY is to ensure that necessary records and documents of are adequately protected and maintained and to ensure that records that are no longer needed by {Insert Name of Organization} or are of no value are discarded at the proper time.

A. ACCOUNTING AND FINANCE Record Type Retention Period Accounts Payable ledgers and schedules 7 years Accounts Receivable ledgers and schedules 7 years Annual Audit Reports and Financial Statements Permanent Annual Audit Records, including work papers and other documents that relate to the audit 7 years after completion of audit

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