Guide to Judiciary Policy - United States Courts

1 Last substantive revision (Transmittal 06-011) May 1, 2018 Last revised (minor technical changes) September 23, 2020 Guide to Judiciary Policy Vol. 6: court Reporting Ch. 1: Overview 110 Purpose 120 Authority court Reporter Matters Addressed in Volume 6 130 Applicability 140 Definitions 110 Purpose This volume provides guidance on the use of court reporting and electronic sound recording methods of keeping the record in applicable federal Courts and to outline the tasks and responsibilities of the court and court reporter. It also provides references and links to other statutory and Policy guidance regarding court reporters. The responsibility to administer reporting services lies with each court , consistent with the requirements established by statute and by the Judicial Conference that each court must fulfill.

2 120 Authority The court Reporters Act (28 753) requires that each session of the court and every other proceeding designated by rule or order of the court be recorded verbatim by a court reporter or electronic sound recording (ESR), and establishes the duties and conditions of employment of court reporters in the federal Courts . The chart below outlines key topics of the court Reporters Act, other statutes, and Judicial Conference policies found within this volume of the Guide . Guide to Judiciary Policy , Vol. 6, Ch. 1 Page 2 court Reporter Matters Addressed in Volume 6 Chapter Topic Related Statutes and Policies Chapter 2: court Reporter Personnel and Administrative Matters Appointment and termination of official court reporters.

3 See: Guide , Vol 6, 220. 28 753(a), (c) JCUS-SEP 1977, p. 55 JCUS-MAR 1982, p. 10 JCUS-MAR 2012, pp. 23-24 Human resources matters related to official and contract court reporters. See: Guide , Vol 6, 220, 230, 240, 250. 28 753(e) JCUS-SEP 1945, p. 10 JCUS-SEP 1987, p. 63 JCUS-SEP 2009, pp. 20-21 41 CFR part Allocation of court reporter authorized work units (AWU) for judges. See: Guide , Vol. 6, 280. 28 753(a) JCUS-MAR 1996, pp. 24-25 JCUS-MAR 1999, p. 26 JCUS-SEP 2017, p. 18 JCUS-MAR 2018, p. 20-21 JCUS-SEP 2018, p. 24-25 Managing official and contract court reporters and their duties. See: Guide , Vol. 6, 290.

4 28 753(a), (c), (d), (g) JCUS-SEP 1944, pp. 14-15 JCUS-MAR 1971, p. 28 JCUS-MAR 1982, p. 8 JCUS-MAR 1987, p. 10 JCUS-SEP 1987, p. 63 Chapter 3: Reporting Methods Electing the method of taking the record, including stenotype, stenomask, realtime, or electronic sound recording. See: Guide , Vol. 6, 310. 28 753(b) JCUS-SEP 1983, p. 48 Realtime reporting technologies. See: Guide , Vol. 6, 320. JCUS-MAR 1994, p. 16 JCUS-SEP 1994, p. 49 JCUS-MAR 1996, p. 26 JCUS-SEP 1998, p. 42 JCUS-SEP 2011, pp. 30-31 Purchase of court reporting equipment. See: Guide , Vol. 6, 28 753(e) Electronic sound recording (ESR) technologies. See: Guide , Vol.

5 6, 350. 28 753(b) JCUS-SEP 1983, p. 48 JCUS-SEP 1999, pp. 56-57 JCUS-MAR 2012, pp. 23-24 Guide to Judiciary Policy , Vol. 6, Ch. 1 Page 3 court Reporter Matters Addressed in Volume 6 Chapter Topic Related Statutes and Policies Chapter 4: Reporting Activities Reporting for magistrate judges. See: Guide , Vol. 6, 410. 28 753 28 636(b)-(c) 18 3060(f) 18 3401(e) 18 4107(e), 4108(e) JCUS-MAR 1980, p. 20 JCUS-SEP 1987, p. 63 Reporting for the United States attorney s office. See: Guide , Vol. 6, 28 753 JCUS-SEP 1981, p. 97 Reporting for private parties. See: Guide , Vol.

6 6, 430. 28 753 JCUS-MAR 1983, pp. 11-12 Employing substitute court reporters. See: Guide , Vol. 6, 440. JCUS-APR 1944, p. 3 JCUS-MAR 1975, p. 8 JCUS-MAR 1980, pp. 19-20 Procuring contract court reporters. See: Guide , Vol. 6, 450. 28 753(g) JCUS-MAR 1981, p. 24 JCUS-MAR 1982, pp. 8, 11 JCUS-MAR 1992, p. 27 Chapter 5: Transcripts Preparing transcripts. See: Guide , Vol. 6, 510. 28 753(b) Transcripts requested by a judge. See: Guide , Vol. 6, JCUS-MAR 2009, p. 28 Transcripts on electronic media. See: Guide , Vol. 6, (c). JCUS-SEP 1991, p. 65 JCUS-SEP 2003, pp. 16-17 JCUS-SEP 2007, pp. 11-12 JCUS-SEP 2012, p. 26 Transcripts requested by private party.

7 See: Guide , Vol. 6, 28 753(c) JCUS-MAR 1982, p. 8 Transcript format. See: Guide , Vol. 6, 520. JCUS-SEP 1944, Appendix JCUS-MAR 1995, p. 22 Guide to Judiciary Policy , Vol. 6, Ch. 1 Page 4 court Reporter Matters Addressed in Volume 6 Chapter Topic Related Statutes and Policies Transcript fees. See: Guide , Vol. 6, 530. 28 753(f) JCUS-OCT 1946, p. 12 JCUS-MAR 1980, pp. 17-18 JCUS-MAR 1981, pp. 7-8 JCUS-MAR 1982, pp. 8-12 JCUS-SEP 1983, p. 51 JCUS-SEP 1986, p. 90 JCUS-SEP 1991, p. 65 JCUS-MAR 2009, pp. 28-29 JCUS-SEP 2011, pp. 30-31 Transcripts in CJA multi-defendant cases. See: Guide , Vol.

8 6, JCUS-SEP 1987, p. 95 ESR files. See: Guide , Vol. 6, JCUS-SEP 1965, p. 58 JCUS-MAR 1966, p. 5 JCUS-SEP 1977, p. 64 Transcripts for criminal appeals. See: Guide , Vol. 6, JCUS-OCT 1971, pp. 61-62 Prohibition on copyrights. See: Guide , Vol. 6, 560. 17 506(c) 130 Applicability (a) This volume applies to the: District Courts of the United States , District court of Guam, District court of the Northern Mariana Islands, District court of the Virgin Islands, and Bankruptcy Courts as units of the district Courts . (b) This volume does not apply to the: United States Supreme court , court of International Trade, United States court of Federal Claims, or Courts of appeals of the United States .

9 Guide to Judiciary Policy , Vol. 6, Ch. 1 Page 5 140 Definitions Combined-Position court Reporters Under 28 753(a), the duties of a court reporter may be combined with those of any other employee of the court if the court and the Judicial Conference are of the opinion that it is in the public interest. Contract court Reporters Courts are delegated procurement authority from the Director of the AO to procure services through the standard court reporter contract documents, and in accordance with Guide , Vol. 6, 450 (Contract court Reporting). Non-Tour of Duty court Reporter A non-tour of duty court reporter is not assigned to a tour of duty (defined above) that constitutes a regularly scheduled administrative workweek, and is considered to be on call every day court is in session.

10 Official Staff court Reporters Official staff reporters, or official court reporters, are salaried employees of the district court appointed by the court for an indefinite term pursuant to the authority of the Judicial Conference. Substitute court Reporters Substitute reporters are employees of official staff, temporary, or combined-position court reporters, hired with the approval of the court , and are paid by the employing court reporter. See: Guide , Vol. 6, 440 (Substitute court Reporters). Temporary court Reporters Temporary reporters are part- or full-time salaried employees of the court appointed by the court for a limited term not exceeding three months. Tour of Duty A tour of duty is the hours of a day (a daily tour of duty) and the days of an administrative workweek (a weekly tour of duty) that constitute an employee s regularly scheduled administrative workweek.