THE NAVAJO NATION

1 THE NAVAJO NATION Personnel Policies Manual October 1, 2010 GREAT SEAL OF THE NAVAJO NATION The Great Seal of the NAVAJO NATION was designed by Mr. John Claw, Jr., of Many Farms, Arizona, and was officially adopted by the NAVAJO Tribal Council on January 18, 1952, by resolution CJ-9-52. The Great Seal had forty eight projectile points or arrowheads symbolizing the NAVAJO nations protection within the forty eight states (as of 1952). Since then, two points have been added to represent the entire fifty states of the United States. The opening at the top of the three concentric lines is considered the East. The lines represent the rainbow and sovereignty of the NAVAJO NATION . The rainbow never closes on the NATION 's sovereignty. The outside line is red, the middle line is yellow and the inside line, blue. The yellow sun shines from the east on the four sacred mountains, Sisnaajinii, Tsoodzi[, Dook'o'osl77d, and Dib4 Ntsaa.]

2 Yoo[gaii, Doot['izhii, Diichi[i, and Baashzhinii are the sacred mountain ceremonial stones. Two cornstalks with pollen symbolizes the sustainer of NAVAJO life. A horse, cow, and sheep, located in the center, symbolizes the NAVAJO livestock. THE NAVAJO NATION Personnel Policies Manual Table of Contents October 1, 2010 i I. PERSONNEL POLICIES A. Purpose .. 1 B. Application .. 1 C. Exceptions .. 2 D. Amendments .. 2 II. MANAGEMENT AND SUPERVISORY .. 2 III. EMPLOYMENT PRACTICES A. policy .. 3 B. NAVAJO Preference .. 3 C. Other .. 3 D. Second or Outside Employment .. 3 E. Hiring of Relatives.]]]

3 4 IV. RECRUITMENT AND SELECTION A. policy .. 5 B. Responsibilities .. 5 C. Advertising of Vacant Positions .. 6 D Application for Employment .. 7 E. Qualification .. 8 F. Interview Expenses for Key Positions .. 8 G. Referrals .. 8 H. Re-employment Preference .. 9 I. Selection of a Non- NAVAJO .. 9 J. Selection Methods and Criteria .. 10 K. Background Check and Relevancy Assessment for Sensitive Positions 11 L. Offer of Employment .. 16 M. Moving Expenses .. 16 V. EMPLOYMENT STATUS A. Categories of Employment Status .. 16 B. Introductory Period .. 18 C. New Employee Orientation .. 20 D. Basic Workweek .. 21 E. Basic Tour of Duty.

4 21 F. Alternative Work Schedules .. 21 THE NAVAJO NATION Personnel Policies Manual Table of Contents October 1, 2010 ii VI. CLASSIFICATION OF POSITIONS A. policy .. 22 B. Position Classification Plan .. 22 C. Classification of New Positions .. 22 D. Reclassification of Existing Positions .. 23 E. Notice of Classification or Reclassification Decisions .. 23 F. Review of Classification or Reclassification Decisions .. 24 G. Effective Date of Classification or Reclassification Decision .. 24 VII. SALARY AND WAGE ADMINISTRATION A. policy .. 24 B. Applicability .. 24 C. Salary and Wage Limits .. 24 D.

5 Salary and Wage Administration .. 25 E. Appointment Rate .. 25 F. Special Recruitment Rates .. 26 G. Pay Adjustments .. 26 H. Holiday Pay .. 28 I. Merit Pay Bonus .. 28 J. Bonus Payments .. 29 K. Shift Differential .. 29 L. On Call .. 29 M. Pay Advances .. 29 VIII. OVERTIME A. policy .. 29 B. Exempt/Non-Exempt Classification .. 29 C. Authority to Approve Overtime .. 30 D. Employee Notification .. 30 E. Compensation for Overtime Work .. 30 F. Reporting of Overtime .. 31 IX. EMPLOYEE BENEFITS A. policy .. 31 B. Paid Holidays .. 31 C, Leaves of Absence.

6 33 D. Staff Development and Training .. 33 THE NAVAJO NATION Personnel Policies Manual Table of Contents October 1, 2010 iii X. LEAVE ADMINISTRATION A. General Leave Policies .. 33 B. Paid Leave .. 34 C. Unpaid Leave .. 40 D. Family and Medical Leave .. 41 E. Furlough .. 42 XI. EMPLOYEE PERFORMANCE APPRAISAL A. policy .. 43 B. Purpose .. 44 C. Duties and Responsibilities .. 44 D. Unsatisfactory Performance .. 44 E. Merit Pay .. 44 XII. CHANGES IN ASSIGNMENT A. policy .. 44 B. Applicability.

7 45 C. Transfers .. 45 D. Promotions .. 46 E. Demotions .. 46 F. Acting Status Assignment .. 47 G. Special 47 H. Change in Worksite .. 48 XIII, DISCIPLINE OF EMPLOYEES A. policy .. 48 B. Guide for Disciplinary Action .. 49 C. Authority to Administer Disciplinary Action .. 49 D. Documentation .. 49 E. Notice .. 49 F. Contents of Disciplinary Notice .. 49 G. Table of Penalties .. 50 XIV. EMPLOYEE GRIEVANCE A. policy .. 55 B. Eligibility .. 55 THE NAVAJO NATION Personnel Policies Manual Table of Contents October 1, 2010 iv XIV.

8 EMPLOYEE GRIEVANCE, continued C. Grievance Process .. 55 D. Refund of Filing Fee .. 56 E. Grounds for Termination of Grievance .. 56 F. Withdrawal of Grievance .. 56 G. Status of Position Pending Grievance Outcome .. 56 H. Status of Employee Pending Grievance Outcome .. 57 I. Grievance Hearing Officer .. 57 XV. TERMINATION OF EMPLOYMENT A. Responsibility .. 57 B. Resignation .. 57 C. Discharge of Employees .. 58 D. Subsequent Disqualification .. 58 E. Layoff .. 58 F. Termination of Volunteers or Temporary Employees .. 59 G. Termination of New Employees .. 59 H. Retirement .. 60 I. Death .. 60 J. Final Pay .. 60 XVI. CONDUCT OF EMPLOYEES A.

9 Business Ethics and Conduct .. 60 B. Limitations on Employee Activities .. 61 C. Employees Pursuing Public Office .. 62 D. Employees Appointed or Elected to Public Office .. 62 E. Drugs and Alcohol in the Workplace .. 63 F. Sexual Harassment .. 64 G. Workplace Violence Prevention .. 66 H. Unlawful Acts .. 66 XVII. OFFICE AND WORK STATION REGULATIONS A. policy .. 67 B. Safety .. 67 C. Work Station .. 67 D. Dress Code and Personal 67 E. Child Care .. 68 THE NAVAJO NATION Personnel Policies Manual Table of Contents October 1, 2010 v XVIII. PERSONNEL RECORDS A. Location of Records.

10 68 B. Contents .. 69 C. Updating .. 69 D. Confidentiality .. 69 E. Examination of File by Employee .. 69 F. Release of Information .. 69 G. Record Retention .. 69 XIX. VETERANS PREFERENCE A. policy .. 70 B. Preference in Employment .. 70 C. Recruitment .. 71 D. Interview and Selection .. 72 XX. MILITARY LEAVE A. policy .. 73 B. Reemployment .. 74 C. Necessary Documents .. 75 D. Job Protection and Reduction-In-Force .. 76 E. Employees Voluntarily Enlisting or Re-enlisting in Military Service .. 76 F. Military Funeral Honors Detail .. 76 XXI. DEFINITIONS .. 77 October 1, 2010 Page 1 I. PERSONNEL POLICIES A. Purpose These policies are designed to assist supervisors to deal consistently with human resources issues and to outline the rights, benefits, and what is expected of Executive and Legislative Branch employees.