Pay Codes and Their Definitions - University of …

1 Absence, Attendance or TrackingTime Pair Required?Pay CodeDescriptionDefinitionDisplayed on pay check as:AbsenceNoABSPaid LeaveLeave taken at full or partial salary which is not taken as sick, vacation or compensatory time off ( jury duty, training, etc.).Paid LeaveAbsenceNoALCAWOL - Late CallPay Codes for attendance and discipline LeaveNoPyAbsenceNoANCAWOL - No CallPay Codes for attendance and discipline LeaveNoPyAbsenceNoASNPAWOL - Sick no PayPay Codes for attendance and discipline LeaveNoPyAbsenceNoATMJAWOL - Tardy MajorPay Codes for attendance and discipline LeaveNoPyAbsenceNoATMNAWOL - Tardy MinorPay Codes for attendance and discipline LeaveNoPyAbsenceNoAWCAWOL - With CallPay Codes for attendance and discipline LeaveNoPyAbsenceNoAWOAWOL - Unauthorized Leave No PayUsed for tracking unauthorized leave LeaveNoPyAttendanceNoBILB ilingual PaySEIU only - Pay supplement for classified employees required to use a second language in Their job.

2 Paid based on a defined number of hours as reported by the timekeeper. Number of hours are to be entered for each day employee is to receive "partial" Bilingual Pay orBiling Pay-All hrsAbsenceNoBSCKB ereavement - SickEmployee on bereavement using Their Sick - Short Term SickAFSCME & IUOE only - Employee on bereavement using Their Short Term Sick Term SickAttendanceNoCITCall in TimePayment to FOP union employees when called back to work status outside of normal work schedule. Paid at overtime rate. Call in TimeAttendanceYesCLBCall Back PayTo be used when employee is called back to work and desires pay. UC Flex will automatically pay at the appropriate rate of pay per union contracts or UC Back PayAttendanceYesCLBCCall Back CompTo be used when employee is called back to work and desires compensatory time.

3 UC Flex will automatically create correct hours of comp time per union contract or UC , will not show on paycheckAttendanceNoCLLOn Call PayNumber of hours are to be entered for each day employee is to receive On Call Call PayAttendanceYesCLOEUC Closed - EssentialTo be used to report/track essential employees that work during UC closures. Will be paid at the appropriate rate of pay (DBL or OTP) per union contracts or UC or Double-timeAbsenceNoCLONUC Closed - Non-essentialUsed to record/track when a non-essential employee is absent due to UC being closed. Paid as LeaveAbsenceNoCNPCTT no balance - unpaidComp Time Taken - no balance - balanceAbsenceNoCOMC ompensatory Time PaidCompensatory quota paid after expiration of 180 days (360 days for FOP), a change in status to exempt position, at separation or when employee wants to receive cash payment before expiration date instead of taking compensatory time off.

4 Hours entered in a single cell cannot exceed scheduled hours, however multiple entries can be made on a single day until desired hours have been Pay OutAbsenceNoCONFC onference W/PayUsed to record/track when an employee is at a conference in paid capacity. Paid as LeaveAttendanceYesCTEC ompensatory Time EarnedHours worked in excess of 40 hours per week which an employee has chosen to accrue as compensatory time instead of being paid , will not show on paycheckAbsenceNoCTTC ompensatory Time TakenCompensatory time taken during normal working Time TakenAttendanceYesDBLD ouble Overtime at hours paid at two times hourly rate. UC Flex will automatically calculate Double Overtime pay based on employee's union OT PayAttendanceYesDCED ouble Compensatory Time EarnedIf employee is to earn DBL based on union contract and want Comp Time Earned , will not show on paycheckTrackingNoDIS1 Verbal counselingPay Codes for attendance and discipline , will not show on paycheckTrackingNoDIS2 Conference reportsPay Codes for attendance and discipline , will not show on paycheckTrackingNoDIS3 Written reprimandsPay Codes for attendance and discipline , will not show on paycheckTrackingNoDIS4 HearingsPay Codes for attendance and discipline , will not show on paycheckTrackingNoDISCD iscipline has been issuedDiscipline has been.

5 Will not show on paycheckAbsenceNoFRLF urloughEmployee to be placed on a temporary, non-duty, non-pay status for budget related Holiday Compensatory Time Taken(FOP ONLY) Employees can use this as paid time off from Their FOP Holiday Comp Quota BalanceFOP HOL CompPay Codes and Their DefinitionsAbsence, Attendance or TrackingTime Pair Required?Pay CodeDescriptionDefinitionDisplayed on pay check as:Pay Codes and Their DefinitionsAttendanceYesHCEH oliday Compensatory Time EarnedHours worked on a holiday by an employee which may be accrued as compensatory time instead of being paid as , will not show on paycheckAbsenceNoHOLH olidayWill be automatically added to timesheet at least 2 weeks before the holiday based on employee's PayAttendanceYesHOTH oliday OvertimePay earned for hours worked on a holiday by an employee which may be paid as overtime instead of being accrued as compensatory OT PayAbsenceNoJURYJury DutyUsed to record/track when an employee is out on jury duty.

6 Paid as LeaveAbsenceNoLADL abor Dispute No PayUsed for tracking hours an employee was away from the office while on Disp NoPyAbsenceNoMILM ilitary LeavePayment to employee while on military duty or summer military LeaveAbsenceNoMNPMIL no balance - unpaidMilitary no balance - NoPay NoBalAbsenceNoNPPA uthorized Leave No PayUsed for tracking authorized leave hours without pay. Authorized personal time without - UnpaidAbsenceNoOILO ccupational Injury LeavePayment to FOP union employees only while on Occupational Injury Injury LvTrackingNoOGRCO ccasion - Grace PeriodPay Codes for attendance and discipline , will not show on paycheckTrackingNoOLCO ccasion - Late CallPay Codes for attendance and discipline , will not show on paycheckTrackingNoONCO ccasion - No CallPay Codes for attendance and discipline , will not show on paycheckTrackingNoONOCO ccasion - No ClockPay Codes for attendance and discipline , will not show on paycheckTrackingNoOOMJO ccasion - OT Abuse MajorPay Codes for attendance and discipline.

7 Will not show on paycheckTrackingNoOOMNO ccasion - OT Abuse MinorPay Codes for attendance and discipline , will not show on paycheckTrackingNoOOTDO ccasion - OT Abuse DiscPay Codes for attendance and discipline , will not show on paycheckTrackingNoOSCKO ccasion - SickPay Codes for attendance and discipline , will not show on paycheckTrackingNoOSNPO ccasion - Sick No PayPay Codes for attendance and discipline , will not show on paycheckTrackingNoOSTSO ccasion - Short Term SickPay Codes for attendance and discipline , will not show on paycheckTrackingNoOTMJO ccasion - Tardy MajorPay Codes for attendance and discipline , will not show on paycheckTrackingNoOTMNO ccasion - Tardy MinorPay Codes for attendance and discipline , will not show on paycheckAttendanceYesOTPO vertime at hours paid at time and PayAttendanceYesOTSO vertime at Straight PayHours paid at straight time for those employees who work in excess of Their standard schedule but less than 40 hours in one OT PayTrackingNoOWCO ccasion - With CallPay Codes for attendance and discipline , will not show on paycheckTrackingNoPGRCP oints - Grace PeriodPay Codes for attendance and discipline , will not show on paycheckTrackingNoPLCP oints - Late CallPay Codes for attendance and discipline , will not show on paycheckTrackingNoPNCP oints - No CallPay Codes for attendance and discipline , will not show on paycheckTrackingNoPNOCP oints - No ClockPay Codes for attendance and discipline.

8 Will not show on paycheckTrackingNoPOMJP oints - OT Abuse MajorPay Codes for attendance and discipline , will not show on paycheckTrackingNoPOMNP oints - OT Abuse MinorPay Codes for attendance and discipline , will not show on paycheckTrackingNoPOTDP oints - OT Abuse DiscPay Codes for attendance and discipline , will not show on paycheckTrackingNoPSNPP oints - Sick No PayPay Codes for attendance and discipline , will not show on paycheckTrackingNoPTMJP oints - Tardy MajorPay Codes for attendance and discipline , will not show on paycheckTrackingNoPTMNP oints - Tardy MinorPay Codes for attendance and discipline , will not show on paycheckTrackingNoPWCP oints - with callPay Codes for attendance and discipline , will not show on paycheckAbsenceNoPPLAAUP PPLPaid Parental Leave for AAUP ONLYPd Prtl LOA AAUPA ttendanceYesREGR egularRegular or normal pay received by an employee on an hourly RateAbsenceNoSCKSickSick hours taken with DayWill be automatically added to timesheet at least 2 weeks before the Winter Season Day break based on employee's Day PayAbsenceNoSKBKF aculty Sick BankSick Pay for Faculty Sick Bank Sick BankAbsenceNoSNPSCK no balance - unpaidSick no balance - balanceAbsenceNoSTNPSTS no balance - unpaidShort Term Sick no balance - No BalanceAbsenceNoSTSS hort Term SickAFSCME & IUOE only - Short Term Sick hours taken with Term SickAbsenceNoSUPS uspension No PayUsed for tracking hours when an employee is away from the job while on

9 In CourtPayment to FOP union employees when required to attend court or other related conferences during off duty in CourtAbsenceNoTRNGT raining W/PayUsed to record/track when an employee is at training in paid capacity. Paid as LeaveAbsence, Attendance or TrackingTime Pair Required?Pay CodeDescriptionDefinitionDisplayed on pay check as:Pay Codes and Their DefinitionsAttendanceNoTWLT emporary Wage Level AdjustmentDifferential payment made for work at a higher level for a pre-determined period. Employee is to earn TWL pay for a defined number of hours. Number of hours are to be entered for each day employee is to receive "partial" Temporary Wage Level adjustment Hours orTWL-All HrsAbsenceNoUPDU nion Duty With PayHours union stewards spent away from Their job while conducting union Duty PayAbsenceNoVACV acationVacation hours taken with no balance - unpaidVacation no balanceAttendanceNoMEALE xtend or add meal breakTaking longer meal break or employee failed to clock out and in for , will not show on paycheckAttendanceNoWKMLWork through mealMinutes worked through scheduled meal.

10 Max of the scheduled meal. To be input as .25 for 15 through meal