CONTENTS OF TENDER DOCUMENTS - SAARC Tenders

1 1 CONTENTS OF TENDER DOCUMENTS Page COVER PAGE CONTENTS OF TENDER DOCUMENTS 1 PART A INVITATION FOR BIDS. 2 PART B SECTION I: INSTRUCTIONS TO BIDDERS 3 SECTION II: CONTRACT FORM 24 SECTION III: GENERAL CONDITIONS OF CONTRACT 26 SECTION IV: SPECIAL CONDITIONS OF CONTRACT 34 SECTION V: TECHNICAL SPECIFICATIONS 44 SECTION VI: ANNEXES A.

2 The Bid form 60 B. Price Schedule 62 C. The delivery schedule 64 D. The Bid security 65 E. Performance Security Form 67 F. Declaration of Local Agent 68 G. Data on Qualification of Bidder/Manufacturer 69-78 (Form G1 to Form G10) H.

3 Manufacturers Authorization Certificate 79 I. Warranty Form 80 2 PART A Invitation For Bids (First date of Publication- October 23, 2008) 1. Nepal Electricity Authority (NEA), Distribution and Consumer Services invites wax sealed Tenders from reputable manufacturers, registered suppliers or their authorized representatives for: TENDER No. DCS 065/66-05: Supply and Delivery of Three Phase Whole Current Energy Meters 2. Interested eligible Bidders may obtain further information pertaining to bid from NEA website only for their reference.

4 3. A complete set of Bid DOCUMENTS may be purchased during office hours on all working days by any interested Bidder from October 23, 2008 onwards upon submission of a written application to the address given below accompanied by a bank voucher of the amount (non refundable) NRs. 10, towards the cost of the Bid DOCUMENTS deposited in NEA Current Account Number 610003 at Nepal Rastra Bank, Thapathali, Kathmandu, Nepal or by an account payee bank draft of the same amount issued in favour of NEA. The Bid DOCUMENTS shall be available for sale up to one day before the last date of Bid submission as specified in Clause 5 hereunder.

5 4. Local Bidders must produce an attested copy of the certificates of VAT registration and PAN registration at the time of purchase of the Bid DOCUMENTS . Local agents intending to purchase the Bid DOCUMENTS on behalf of their principals must produce the authorization from their principals. 5. All Bids accompanied by a bid bond in amount & validity period as specified below must be delivered in accordance with the Instructions to Bidders at or before 12:00 hours local time on or before the dates and address given below. The Bids shall be opened at 14:00 hours local time on the same date of the Bid submission, in the presence (or without presence) of the authorised representatives of the Bidders who choose to be present.

6 If the specified dates of Bid submission and opening fall on a public holiday, Bid submission and opening shall be done on the next working day. 6. NEA shall not be responsible for any costs or expenses incurred by Bidders in connection with the preparation or submission of Bids 7. In the comparison of Bids, Domestic Preference Scheme will be applied in accordance with the provisions stipulated in the Instruction to Bidders. 8. NEA reserves the right to accept or reject any Bid, partly or wholly, or cancel the Bids altogether, without assigning any reason whatsoever.

7 9. Interested eligible Bidders may obtain further information from the Office given below: Nepal Electricity Authority Office of the General Manager Distribution and Consumer Services Tel.: 00977 1 4232508; Fax: 00977 1 4227688 Bid Bond TENDER No. Last Date of Bid Submission Cost of Bid document (NRs.) Amount (NRs.) Amount (USD) Validity Period TENDER No. DCS 065/66-05 December 07, 2008 10,000 21,43, or 27, 120 days from the date of bid submission 3 PART B Section I INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS Clause Number A. Introduction 1. General 2.

8 Definitions 3. Scope 4. Eligible Bidders 5. Cost of Bidding 6. Assurance B. Bidding DOCUMENTS 7. Bidding DOCUMENTS 8. Classification of Bidding DOCUMENTS 9. Amendment of Bidding DOCUMENTS 10. Language of Bid C. Preparation of Bids 11. DOCUMENTS Comprising the Bid 12. Bid Form 13. Bid Prices 14. Bid Currencies 15. DOCUMENTS Establishing the Bidder's Qualifications to Perform the Contract 16. DOCUMENTS Establishing the Goods Conformity to the Bidding DOCUMENTS 17. Bid Security 18. Period of Validity of Bids 19.

9 Format and Signing of Bid D. Submission of Bids 20. Sealing and Marking of Bids 21. Deadline for Submission of Bids 22. Late Bids 23. Modifications and Withdrawal of Bids 4 E. Bid Opening and Evaluation 24. Opening of Bids by NEA 25. Clarification of Bids 26. Evaluation on Technical Aspects of Bid 27. Evaluation of Commercial Terms 28. Evaluation on Financial Aspects of Bid 29. Rejection and Non-Responsiveness of Bids 30. Contacting NEA 31. NEA's Right to Accept Any Bid and to Reject Any or all Bids F. Award of Contract 32.

10 Qualification and Award 33. NEA's Right to Vary Quantity at Time of Award 34. Notification of Award 35. Signing of Contract 36. Performance Security 5 Section I INSTRUCTIONS TO BIDDERS A. Introduction 1. General Nepal Electricity Authority, Distribution and Consumer Services intend to procure from its own internal resources the specified materials for its use. Payments shall be subject to the terms and conditions of payment specified in conditions of the Contract Agreement. 2. Definitions Whenever used in this INVITATION FOR BIDS (IFB) or other CONTRACT DOCUMENTS or in any correspondence relating hereto, or any supplement made a part hereof, the following terms shall have the meanings set forth hereinafter.