IPAS Implementation Guidelines - Indian Railways

1 CRIS IPAS Implementation Guidelines 1 IPAS Implementation Guidelines Appendix Version Release Date: 30-12-2015 Centre for Railway Information Systems Chanakyapuri, New Delhi - 110021 CRIS IPAS Implementation Guidelines 2 Table of Contents Appendix A : Formats .. 4 Format 1 : List of core team at units .. 4 Format 2: List of Other entities .. 5 A. Working Units .. 5 B. Payment Detail against Non Railway Body Recoveries .. 5 C. TAN Master .. 6 D. Section-wise Bill 6 Format 3: IPAS Users .. 7 A. Payroll Users .. 7 B. Bill Passing Users (Other than Payroll).

2 8 C. List of Users in other Sections .. 10 D. List of Users in Management .. 11 E. List of IPAS Administrators .. 12 Appendix B : Permission Matrices .. 13 Matrix 1: Payroll and Associated Modules .. 13 Matrix 2: Internal Check and JV Modules .. 16 Matrix 3: Books .. 17 Matrix 4: Provident Fund .. 18 Matrix 5: Pension .. 19 Matrix 6: Suspense .. 20 Matrix 7: Cash & Pay Office .. 21 Matrix 8: Budget .. 22 Matrix 9: Administration .. 23 Matrix 10: Mapping of User Groups and Roles .. 24 Appendix C : Table Structure .. 27 Table 1: PRMAGRP .. 27 Table 2: PRMASTN.

3 28 Table 3: PRMAEED_NRB .. 29 Table 4: PRMAEMP .. 30 Table 5: PRMAPRA .. 35 Table 6: PRMAMED .. 36 Table 7: PRMALOAN .. 37 Table 8:ACMAJUDPRT .. 39 CRIS IPAS Implementation Guidelines 3 Table 9:PRMACRTPARTY .. 40 Table 10: PRMAEMPALC .. 41 TABLE 11 :PRTRLVH .. 42 TABLE 12 :PRTRLVD .. 43 TABLE 13 :PRMASHOP .. 44 TABLE 14: PRINCSUV .. 44 TABLE 15: 45 TABLE 16 :PRMAITCUM .. 46 TABLE 17 :PRTRNPH_ARCH .. 47 TABLE 18 :PRTRNPDALC_ARCH .. 48 TABLE 19 :ACPRTMST .. 49 TABLE 20 :ACSPU .. 50 TABLE 21 :ACAGTMST .. 51 TABLE 22 :ACPOMST .. 52 TABLE 23 :ACPFTRAN.

4 53 TABLE 24 :ACFINTRN .. 54 Appendix D : Formats for Master Data Management .. 55 MDM-1: Designation .. 55 MDM-2: Earning/Deduction .. 56 MDM-3: Bank .. 57 MDM-4: Station .. 58 MDM-5: Bill Unit .. 59 Appendix E :Formats for Software Change Request .. 60 SCR1:Report .. 60 SCR2: Feature .. 61 CRIS IPAS Implementation Guidelines 4 Appendix A : Formats Format 1 : List of core team at units Unit has to nominate nodal co-ordinator and core team members in following format and send to CRIS:- A. Nodal Co-ordinator, who will be responsible for IPAS Implementation at unit.

5 He will be one point interface with CRIS in resolving day to day issues of the unit. Format 1(A) Sr. No. Employee No. Employee Name Designation Department Mobile No B. Core team of IPAS as nominated by the unit. This team will be responsible for data mapping, data porting, data cleansing, training and interaction with end users. CRIS will provide all assistance to this team to perform their activities. Format 1(B) Sr. No. Employee No. Employee Name Designation Department Mobile No CRIS IPAS Implementation Guidelines 5 Format 2: List of Other entities Data for various entities to be prepared by each unit so that it can be entered into IPAS through input screen (GUI) before Implementation of respective module.

6 A. Working Units i) List of Working Units to be provided (for Loan module) as per following format:- Format 2(A1) Serial Number Accounting Unit Code Working Unit Code Description Working Unit Code :-6 digit number (First Two Digit indicate Rly Code||Two Digit AU Code||Two digit Sr No) 020101 for CPO/HQ/ER. ii) Working Units are to be mentioned against each bill unit in following format:- Format 2(A2) Bill Unit Working Unit Code Remarks B. Payment Detail against Non Railway Body Recoveries Non Railway Body recoveries made through Salary (LIC, EMI for Society Loan etc.

7 Are required to be paid to the concerned Non-Railway Body. The details for such payments are required so that cheque can be generated against the correct details (Payment Mode, Name to be printed on Cheque/ Bank IFSC Code, Account No) for making payments to the respective organisation/societiesshould be entered accurately. Any wrong information may lead to wrong payment. Format 2(B) Earning/ Deduction Code Payment Mode Party Name Bank s IFSC code Account No CRIS IPAS Implementation Guidelines 6 C.

8 TAN Master Details of DDO against each TAN Number to be provided for printing on Form 16 & 16AS. Format 2(C) TAN Number DDO Name DDO s Father s Name DDO s Designation Code Place Date for Form 16 D. Section-wise Bill Type List of bill type in each section of the accounting units are to be provided (for Internal Check module) as per following format:- Format 2(D) AU Section Bill Type For complete list of Sections available in IPAS refer to Format 5(A) and for Bill Type refer Annexure 2. AU list of IR is available at Annexure 2 which has been prepared based on the codes used in e-Recon Software of Indian Railways .

9 CRIS IPAS Implementation Guidelines 7 Format 3: IPAS Users A. Payroll Users List of Payroll Users should be prepared in advance to speed up creation of User-Ids for end-users. 1. List of Users involved in Salary Bill Preparation, Verification and Forwarding to Accounts Department:- 2. List of Users involved in Salary Bill Passing (Internal Check), Verification and CO7 Confirmation (Forwarding to Books Section):- 3. Summary Sheet depicting permission of Bill Units for each type of users for Salary Bill:- Enter User ID of each user in appropriate columns (Column 2 onwards) to enable Salary Bill preparation and Passing in Work-Flow based process.

10 Format 3(A1) Sr. No. Employee No. Employee Name Designation Department Login Id (Assigned by System) Format 3(A2) Sr. No. Employee No. Employee Name Designation Login Id (Assigned by System) Format 3(A3) Bill Unit Personnel Accounts (EG & ENG) Executive Supervisor Gazetted Executive Supervisor Gazetted CRIS IPAS Implementation Guidelines 8 B. Bill Passing Users (Other than Payroll) Verify the Sections and mention if Not Applicable. Add additional sections in the bottom which are not available in the list.