2020 Employee Handbook

1 0. Table of Contents TABLE OF CONTENTS .. 1. SOUTHERN NEW HAMPSHIRE UNIVERSITY CORE VALUES AND MISSION .. 4. GENERAL INTRODUCTION .. 6. ARTICLE I. INSTITUTIONAL 8. Section University Administration Policy Library .. 8. Section Equal Employment Opportunity and Non-Discrimination Statement .. 8. Section Southern New Hampshire University Policy Against Discrimination and Harassment .. 9. General Statement .. 9. Definitions .. 9. Procedure for Resolution of Non-Sexual Discrimination and Harassment Claims .. 10. Procedure for Resolution of Sexual Discrimination and Harassment Claims.

2 11. Retaliation Statement .. 12. Jeanne Clery Act .. 12. Section Code of Ethical Conduct Policy .. 12. Section Conflict of 13. Section Whistleblower Policy .. 13. Section Americans with Disabilities Act (ADA) .. 14. Discrimination and Harassment Claims .. 14. Reasonable Accommodation .. 14. Appeal Process .. 14. Section Family Educational Rights and Privacy Act (FERPA) .. 15. Section Immigration Law Compliance .. 15. Section Social Media Policy .. 16. SNHU Policies for Employee Social Media Use .. 16. Legal Disclaimer about Employee 17.

3 Section Solicitation and Distribution of Materials .. 18. Section Employee Background Checks .. 19. Section Grievance .. 19. Grievance Policy for Non-Contracted 19. Grievance Policy for Contracted Employees .. 22. Section Employee Health and Safety Policy .. 22. Drug and Alcohol Policy .. 23. Communicable Disease 23. Workplace Smoking Policy .. 23. Pets in the Workplace .. 24. Possession of Firearms .. 24. Section Professional Expectations .. 25. Appearance .. 25. Workplace Conduct .. 25. 25. 1. Computer and Network Use.

4 25. Use of Phone and Mail Systems .. 26. Section Public Safety .. 26. ARTICLE II. GENERAL EMPLOYMENT POLICIES .. 27. Section At-Will Employment .. 27. Section Suspension of Normal Operations .. 27. Purpose .. 27. SNHU Alerts - Notification .. 28. SNHU Alert - Work from 28. SNHU Alert Full or Partial Office Closures .. 28. Essential Hourly Non-Exempt Required on Site .. 29. Section Employee Referral 29. Section Employment and Orientation of New Employees .. 30. Section Definitions Relating to Employment Status.

5 30. Full-Time Regular Employees .. 31. Temporary Employees .. 31. Half-Time (HT) Employees .. 31. Less Than Half Time (LHT).. 31. Pro-Re-Nata (PRN) 31. Section Position Classification .. 31. Section Promotions and Transfers .. 32. Section Workplace 32. Company Key 32. 32. Parking .. 33. Access to Personnel 33. Section Updating Employee Records .. 34. Section Service Recognition .. 34. Section Emeritus Policy .. 34. Section Performance Engagement .. 34. Salary 35. Corrective Action / Disciplinary Notices / Discharge.

6 35. Section Separation from Employment .. 36. Types of 36. Notice of 36. References Following Separation of Employment .. 36. Re-Employment .. 36. ARTICLE III. Employee GROUP BENEFITS .. 38. Section Overview .. 38. Section Legislated Benefits .. 38. Workers' Compensation .. 38. Unemployment Compensation .. 39. Social Security and Medicare .. 39. Health Insurance Continuation (COBRA) .. 39. 2. Family and Medical Leave Act (FMLA) .. 40. Section Leaves .. 40. Disability Leave .. 41. Parental Leave .. 42. Adoption 42.

7 Military Leave .. 43. Family and Medical Leave Act (FMLA) .. 47. Bereavement Leave .. 51. Jury Duty Leave .. 52. Unpaid Personal Leave .. 52. Section Retirement Plan .. 53. Section Tuition 53. Tuition Benefits for Full-Time Staff .. 53. Full-Time Employee Benefit/Eligibility Guidelines .. 53. NHCUC Tuition Program .. 54. CIC Tuition Exchange Scholarship 54. Tuition Exchange Program .. 55. Tuition Benefits for Eligible Part-Time Staff .. 55. External Tuition Assistance for Exempt Non-Contract Professional 56. Section Employee Assistance and Work/Life Program.

8 58. Section Athletic Facilities Privileges .. 58. Section Meal Discounts .. 58. Section Vendor Discounts .. 59. ARTICLE IV. PAYROLL AND TIME-OFF POLICIES .. 60. Section Payroll Policies .. 60. Pay Schedules/Work Weeks/Rest Periods .. 60. Time 60. Overtime Pay .. 60. Premium Pay .. 61. Travel: Determining Compensable Time for Non-Exempt Employees .. 61. Pay Statements and Distribution .. 62. Direct Deposit .. 62. Philanthropy through Payroll Deductions .. 62. Section Paid Time-Off Policies (PTO) .. 62. PTO 62. Full-time Salaried Exempt and Salaried Non-Exempt Staff Paid Time Off.

9 63. Full-Time Hourly Non-Exempt Staff Paid Time-Off (PTO) .. 64. Half-time Hourly Staff Paid Time Off .. 64. Other Part-Time (LHT and PRN Staff) .. 64. Section PTO Buy-back Program .. 64. Section VTO Community Service Program .. 65. Section Holidays .. 65. 3. Southern New Hampshire University Core Values and Mission 4. 5. General Introduction The Southern New Hampshire University Employee Handbook contains employment policy and has been prepared to provide information regarding the policies and procedures that apply to Faculty, Exempt Staff and Non-Exempt Staff of Southern New Hampshire University.

10 For those employees defined as contracted Faculty and contracted Professional Staff covered by the Agreement between Southern New Hampshire University and the Southern New Hampshire University Professional Employee Association, in those areas where this Handbook and the Agreement address the same issue, the Agreement prevails. Employee Acknowledgement It is the Employee 's responsibility to read this Handbook , any policies referenced within this Handbook , and revisions to this Handbook as they occur. To view policies set forth by the University by Department, please visit mySNHU and select University Administrative Policy Library under the staff tab.