ACCESS for ELLs Test Coordinator Training

1 ACCESS for ELLs Test Coordinator TrainingFall 2021 Dan Wiener, Administrator of Inclusive AssessmentMelanie Manares, English Proficiency Assessment Coordinator Shannon Cullen, MCAS and ACCESS Assessment Specialist Department of Elementary and Secondary Education Massachusetts Department ofElementaryandSecondaryEducationHow to Ask a Question2 Please use the Q&A function to ask a will be answered in writing as they are asked. Massachusetts Department ofElementaryandSecondaryEducationACCESS for ELLs: Directing Your Questions MA Department of Elementary and Secondary Education (DESE) and program managementoPreparation for test administration WIDA Consortium (41 states) Training , and test development Data Recognition Corporation WIDA AMS, test materials (production, shipping, scoring, reporting)3 Massachusetts Department ofElementaryandSecondaryEducationWIDA Personal Accounts A WIDA personal account is needed to view Training modules and take certification quizzes, ACCESS screener test materials, and view Resources and recorded Webinars.

2 Instructions for creating WIDA personal accounts are available at WIDA personal accounts set up last yearare still active and should be used. Do not create a new personal account. Call WIDA for assistance (866-276-7735). Personal accounts may be updatedby users. To add or change information ( , email address or password), you will need ACCESS to the email associated with that account. oLog in and select My Profile in the tab at the top right corner of the email any address updates or password changes in the gray tabs on the left. oOnce you are finished, click Department ofElementaryandSecondaryEducationWIDA Personal Accounts Staff who need a WIDA personal account should contact their District ACCESS Test Coordinator for assistance. New District ACCESS Test Coordinators who wish to obtain district-level permissions should ensure their name appears in that role in School and District Profiles, then contact the WIDA Help Desk at 866-276-7735 or The Department cannot create WIDA personal accounts or assign Department ofElementaryandSecondaryEducationWIDA AMS: District Test Coordinator Accounts Staff should contact their District ACCESS for ELLs Test Coordinatorfor assistance in creating WIDA AMS accounts for.

3 OSchool ACCESS for ELLs Test CoordinatorsoTechnology Coordinators (Educational Technology Directors)oTest Administrators New District ACCESS for ELLs Test Coordinators who require a district test Coordinator account must contact DRC Help Desk at 855-787-9615or The Department will no longer create those Department ofElementaryandSecondaryEducationDESE School and District Department ofElementaryandSecondaryEducationDESE School and District Profiles (continued)8 Massachusetts Department ofElementaryandSecondaryEducationDESE School and District Profiles (continued)9 Massachusetts Department ofElementaryandSecondaryEducationDESE School and District Profiles (continued)10Or go to: see a list of Directory Department ofElementaryandSecondaryEducationExpecta tion for Students to Take Online Tests Schools are expected to administer online tests to virtually all in grades 1 3 will continue to take a paper-based writing handwriting booklets are available for grades 4-12 Writing tests for students with disabilities or for first-year ELs ( , a student who was first reported as EL afterthe March 2021 SIMS) who are unable to take the computer-based test.

4 Schools must order handwriting booklets during the Additional Test Material Ordering Window. oPaper-based tests in all domains are available for ELs with disabilities whose IEP or 504 plan lists this accommodation; or for first-year ELs who are unable to take the computer-based test. Paper-basedKindergarten tests and Alternate ACCESS for ELLs will continue for all Department ofElementaryandSecondaryEducationBenefit s of Online Testing Easier to administer, no materials storage, fewer shipments, fewer security concerns Simultaneous test administration for multiple grades, subdomains, and proficiency levels within same test setting. No need to pre-select test tiers; online tests perform this function for students, based on Listening and Reading results. A range of built-in accommodations and accessibility features available in online tests Can administer online Speaking test to a small group of 3 5 students per test administrator (not individually), using headsets with Speaking tests are centrally scored by DRC, not scored locally, so Speaking certification is notrequired by test Department ofElementaryandSecondaryEducation2022 ACCESS for ELLs.

5 Important Dates Before TestingTest administrators complete online trainingand obtain necessary 2021 February 2022 DESE will pre-order test materialsNovember 22, 2021 Online test set-up (schools review and update student Pre-ID file, as needed)December 2, 2021 February 18, 2022 Schools receive test materialsJanuary 4, 2022 Schools order additional materials, if necessaryJanuary 4 February 4, 2022 Test AdministrationAdminister ACCESS for ELLs testsJanuary 6 February 10, 2022 After TestingSchedule UPS pickupof paper testing materialsFebruary 10, 2022 Deadline for UPS pickupFebruary 11, 2022 Before Results are ReportedPre-reporting data validation (districts)March 28-April 1, 2022 Results ReportedResults posted electronically in WIDA AMSMay 13, 2022 Reports sent to schools and districtsMay 24, 2022 After Results are ReportedPost-reporting data validation (districts)May 24-June 1, 2022 Validated and corrected results posted electronically in WIDA AMSJune 15, 202213 Massachusetts Department ofElementaryandSecondaryEducationTest Administrator and Test Coordinator Certification Each educator must login to WIDA personal account to ACCESS Training .

6 Test Coordinators andTest Administrators must review Training modules on WIDA secure portal and complete checklist. Test Coordinators andTest Administrators must complete the ACCESS online Training session(s) and becertified for the tests they will administer. Recertification is required every two years. Those who were certified to administer ACCESS tests in 2020-2021 (last year) need notrecertify; all others must pass the appropriate quiz(zes) for the test(s) they will administer. Online Training modules are available now in WIDA Secure Portal>Assessment Training . 14 Massachusetts Department ofElementaryandSecondaryEducationTrainin g for OnlineTest15 TrainingAudienceKey ElementsOutcomeACCESS for ELLs Test Coordinators (All Test Forms) ACCESSfor ELLs Online Test Administrators (Grades 1-12)Online Training modules; Certification Quiz;MAACCESS for ELLs ChecklistCertificate of CompletionACCESS for ELLs Technology Coordinators (Educational Technology Directors)Online proceduresvia WIDA AMS.

7 ChecklistsShould be verified by Test Coordinator (as listed on checklists)Massachusetts Department ofElementaryandSecondaryEducationTrainin g and Certification for Paper-BasedTests 16 TrainingAudience and TopicsKey ElementsOutcomeACCESS for ELLsPaper Test Administrators (Grades 1-12)Paper Test Administration ProceduresScoring the Speaking TestOnline Training modules; Certification Quiz;MAACCESS for ELLs ChecklistSpeaking Test Scoring Module Certificateof CompletionCertificationbased on Speaking Test Scoring quizAlternateACCESS for ELLs Test AdministratorsOnline Training modules; Certification Quiz;MAACCESS for ELLs ChecklistCertification based on Alternate ACCESS quizKindergarten ACCESS for ELLs Test AdministratorsOnline Training modules; Certification Quiz;MAACCESS for ELLs ChecklistCertification based on Kindergarten quizMassachusetts Department ofElementaryandSecondaryEducationAccessi ng the Training Courses1) Go to the WIDA login page ( ) and click on WIDA Secure Portal2)

8 Click on Assessment Training17 Massachusetts Department ofElementaryandSecondaryEducationAssessm ent Training Select the Training you want to register for Click on Course Details Click on Enroll Now18 Massachusetts Department ofElementaryandSecondaryEducationConfirm ing Training Course Completion and CertificationIn the upper right-hand corner of the log-in page, click on the Manage view your own certificates, select My Department ofElementaryandSecondaryEducationConfirm ing Others Training Courses and Certifications20In the upper right-hand cornerof the log-in page, click on select Certification Report .Massachusetts Department ofElementaryandSecondaryEducationWIDA Assessment Management System (WIDA AMS) Within AMS (DRC Insight), designated staff may:oAccess user guides and software downloadsoEdit student informationoCreate and add students to test sessionsoRemove students from test sessionsoDesignate accommodationsoPrint test ticketsoMonitor student progressoView/print reports and results after testing and scoring are completed DESE will pre-load student data in WIDA AMS(via the Pre-ID file) and place a.

9 CSV file of the uploaded school-level data in the Security Portal Department ofElementaryandSecondaryEducationWIDA/DR C Testing Resources WIDA Secure Portal On the WIDA Secure Portal Assessment Trainingpage:oTraining Courses with quizzes On the WIDA Secure Portal Resourcespage:o District and School Test Coordinator Manual and Test Administrator Manual o Accessibility and Accommodations Manual o WIDA AMS User Guide o Technology Troubleshooting and Issue Report Form o Site Technology Readiness Checklist for Deploying WIDA Online Assessments On the WIDA Secure Portal Webinarspage:oUpcoming and recorded WIDA webinars Available on the MA state page of the WIDA website: o ACCESS for ELLs Online Checklist and ACCESS for ELLs Paper Checklist o State-Specific Directions in the State Testing Requirements accordion tab22 Massachusetts Department ofElementaryandSecondaryEducationACCESS Test Materials Pre-ordered for 2021 2022 Materials will be pre-ordered by DESE, based on ELs reported by districts in October SIMS and last year s test administration and accommodations.

10 Paper-basedtests will be pre-ordered foroKindergartenoELs with IEPswho took paper-based tests last year. Tier B/C will be ordered if Tier A was taken last year. If no tier listed for last year, Tier A will be ordered. Online tests will be pre-ordered foroELs without IEPswho took paper-based tests last yearoAll other ELs Accommodations from last year will be applied to the school s order ( , if a student took Braille last year, Braille will be pre-ordered this year). If student took Alternate ACCESS last year, Alternate ACCESS will be ordered this year. If Kindergarten test shows Do Not Score = SPD in all four domains last year, a grade 1 Alternate ACCESS will be pre-ordered this Department ofElementaryandSecondaryEducationStudent Pre-ID File DESE uploads Pre-ID files for each school in WIDA AMS and in DropBox.