ADMINISTRATION & FINANCE COMMITTEE

1 ADMINISTRATION & FINANCE COMMITTEE Thursday, September 15, 2016 12:00 PM PLEASE NOTE CHANGE IN MEETING LOCATION VTA Conference Room B-106 3331 North First Street San Jose, CA AGENDA 3331 North First Street San Jose, CA 95134-1927 ADMINISTRATION Customer Service CALL TO ORDER 1. ROLL CALL 2. PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the COMMITTEE on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit COMMITTEE action or extended discussion on any item not on the agenda except under special circumstances. If COMMITTEE action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing. 3. ORDERS OF THE DAY CONSENT AGENDA 4. Approve the Regular Meeting Minutes of August 18, 2016.

2 5. ACTION ITEM -Authorize the General Manager to renew benefit contract with Delta Dental for all VTA employees for calendar years 2017 and 2018. 6. ACTION ITEM -Authorize the General Manager to execute a contract with the lowest responsive and responsible bidder, Siemens Industry, in the amount of $9,997,235, for the construction of the Guadalupe Corridor Traction Power Substation (TPSS) Replacement, Phase 3 (C16122F) contract. 7. ACTION ITEM -Authorize the General Manager to execute a time and materials contract with Kimley-Horn & Associates, Inc. to complete the Tasman Corridor Complete Streets Study. The contract shall be for a period of up to 30 months and not to exceed $825,000. Santa Clara Valley Transportation Authority ADMINISTRATION & FINANCE COMMITTEE September 15, 2016 Page 2 8. ACTION ITEM -Authorize the General Manager to negotiate and execute a time and materials contract with Moore Iacofano Goltsman, Inc.

3 (MIG, Inc.) to complete the Bascom Corridor Complete Streets Study. The contract shall be for a period of up to 30 months and not to exceed $810,000. 9. ACTION ITEM -Authorize the General Manager to negotiate and execute a contract with HNTB Corporation in an amount not to exceed $980,000 for a one year period ending September 2017 to provide technical studies for a single bore tunnel alternative for Phase II of VTA s BART Silicon Valley Extension. 10. ACTION ITEM -Authorize the General Manager to: Negotiate and enter into cooperative funding agreements with the City of Santa Clara in the amount of $ million for its voluntary contribution; Negotiate and enter into cooperative funding agreements with the City of Sunnyvale for an amount up to $ million to help fund mutually defined regional transportation improvements to be delivered by the Santa Clara Valley Transportation Authority; Approve $4 million in Vehicle Registration Fee matching funds for the SR 237 Express Lanes Phase 2 project.

4 11. ACTION ITEM -Authorize the General Manager to execute a Contract with Willis Towers Watson, dba, Willis of California, Inc. for Insurance & Risk Management Brokerage Services for a three year fixed fee contract of $375,000 ($125,000 per year) from October 15, 2016 to October 14, 2019 with options for two one year extensions for a total contract amount not to exceed $625,000. 12. INFORMATION ITEM -Receive the Annual Operations Insurance Renewal Report FY 2016-2017. 13. INFORMATION ITEM -Review the Legislative Update Matrix. 14. INFORMATION ITEM -Receive the Monthly Investment Report for July 2016. REGULAR AGENDA 15. ACTION ITEM -Adopt a resolution: (1) that the VTA Board, subsequent to a public hearing, has made a finding that the financing to be issued by the Peninsula Corridor Joint Powers Board (PCJPB) will result in significant public benefits and serves a public purpose and, (2) approving the issuance by PCJPB of up to $150 million of interim financing outstanding at any one time secured by farebox revenue to facilitate advancement of Caltrain's Peninsula Corridor Electrification Project (PCEP).

5 16. ACTION ITEM -Approve the funding plan for the Capitol Light Rail Extension to Eastridge. Santa Clara Valley Transportation Authority ADMINISTRATION & FINANCE COMMITTEE September 15, 2016 Page 3 17. ACTION ITEM -Authorize the General Manager to execute a contract amendment with South Bay Transportation Associates for program and construction management services, extending the contract term through January 31, 2017 and increasing the approved contract amount by $ million for a new contract amount not to exceed $ million. 18. ACTION ITEM -Authorize the General Manager to execute a contract amendment with the County of Santa Clara, Office of the Sheriff to add additional supplemental law enforcement services increasing the approved contract amount by $18,207,195 for a new contract amount not to exceed $66,181,606. Also increase the FY 2017 VTA Transit Fund Operating Budget by $2,500,000.

6 19. ACTION ITEM -Authorize the General Manager to issue multiple contracts with AT&T, Verizon, Sprint, T-Mobile and other approved providers in accordance with the National Association of State Procurement Officials (NASPO) ValuePoint and CALNET III cooperative agreements for communication services. The initial term for each contract will be three years with an option for two one-year extensions. The combined cost of the initial three year term is $2,400,000 for all firms, plus an $800,000 per year for each of the optional one-year extension, for a total of $4,000,000. 20. INFORMATION ITEM -Review recommended 2017 Light Rail Operating Plan. OTHER ITEMS 21. Items of Concern and Referral to ADMINISTRATION . 22. Review COMMITTEE Work Plan. (Srinath) 23. COMMITTEE Staff Report. (Srinath) 24. Chairperson's Report. (Baker) 25. Determine Consent Agenda for the October 6, 2016 Board of Directors Meeting.

7 26. ANNOUNCEMENTS 27. ADJOURN In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights Act of 1964, VTA will make reasonable arrangements to ensure meaningful access to its meetings for persons who have disabilities and for persons with limited English proficiency who need translation and interpretation services. Individuals requiring ADA accommodations should notify the Board Secretary s Office at least 48-hours prior to the meeting. Individuals requiring language assistance should notify the Board Secretary s Office at least 72-hours prior to the meeting. The Board Secretary may be contacted at (408) 321-5680 or or (408) 321-2330 (TTY only). VTA s home page is or visit us on (408) 321-2300: / Espa ol / / / ti ng Vi t / Tagalog. Santa Clara Valley Transportation Authority ADMINISTRATION & FINANCE COMMITTEE September 15, 2016 Page 4 Disclosure of Campaign Contributions to Board Members (Government Code Section 84308) In accordance with Government Code Section 84308, no VTA Board Member shall accept, solicit, or direct a contribution of more than $250 from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency.

8 Any Board Member who has received a contribution within the preceding 12 months in an amount of more than $250 from a party or from any agent or participant shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision. A party to a proceeding before VTA shall disclose on the record of the proceeding any contribution in an amount of more than $250 made within the preceding 12 months by the party, or his or her agent, to any Board Member. No party, or his or her agent, shall make a contribution of more than $250 to any Board Member during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.

9 All reports for items on the open meeting agenda are available for review in the Board Secretary s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on VTA s website at and also at the meeting. NOTE: THE BOARD OF DIRECTORS MAY ACCEPT, REJECT OR MODIFY ANY ACTION RECOMMENDED ON THIS AGENDA. ADMINISTRATION & FINANCE COMMITTEE Thursday, August 18, 2016 MINUTES CALL TO ORDER The Regular Meeting of the ADMINISTRATION and FINANCE COMMITTEE (A&F) was called to order at 12:02 by Chairperson Baker in Conference Room B-104, VTA River Oaks Campus, 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Cindy Chavez Member Present Perry Woodward Member Present Howard Miller Alternate Member NA Raul Peralez Alternate Member NA Larry Carr Alternate Member NA Dave Cortese Alternate Member NA Manh Nguyen Vice Chairperson Present Jason Baker Chairperson Present *Alternates do not serve unless participating as a Member.

10 A quorum was present. 2. PUBLIC PRESENTATIONS There were no Public Presentations. 3. ORDERS OF THE DAY Chairperson Baker noted copies of the revised Agenda Item #11. Declaration of Surplus Property for Main and Hale Park and Ride, Morgan Hill and the revised agenda are at the members place and on the public table. Member Chavez requested that the following items be removed from the Consent Agenda and placed on the Regular Agenda: Agenda Item #9. Electric Bus Sole Source Procurement and Agenda Item #11. Declaration of Surplus Property for Main and Hale Park and Ride, Morgan Hill. 4 ADMINISTRATION and FINANCE COMMITTEE Page 2 of 11 August 18, 2016 Chairperson Baker noted staff s request to remove from the Regular Agenda and place on the Consent Agenda: Agenda Item #19.