AGREEMENT BETWEEN COUNTY OF SACRAMENTO …

1 AGREEMENT BETWEEN COUNTY OF SACRAMENTO AND UNITED PUBLIC EMPLOYEES, LOCAL #1 COVERING ALL EMPLOYEES IN THE WELFARE NON-SUPERVISORY UNIT 2015-2018 i TABLE OF CONTENTS Section Page PREAMBLE ARTICLE I RECOGNITION AND COVERAGE Recognition .. 1 Coverage .. 1 ARTICLE II UPE RIGHTS UPE Security .. 1 UPE Notices and 2 UPE Representation .. 3 Fair and Equal Representation .. 4 Agency Shop Condition of Employment .. 4 Separation From Unit Exception .. 5 Fair Share Service Fee Determination and 5 Expenditures not Includable in Determination of the Fair Share Fee .. 6 Fair Share Fee Explanation and Notice of Right to Challenge .. 6 Failure to Post Fair Share Fee Explanation and Notice of Right to Challenge .. 7 Labor Organization Annual Report .. 7 Failure to File Labor Organization Annual Reports .. 7 Just Cause for Termination.

2 7 Procedure for Fair Share Termination .. 7 Indemnification .. 9 Payroll Authorization Requirements .. 9 Preconditions to Implementation of Fair Share/Agency Shop Provisions .. 9 List of Employees and Representation Information .. 9 UPE Business .. 11 Policies and Procedures .. 11 ARTICLE III COUNTY RIGHTS COUNTY Rights .. 12 ii Section Page ARTICLE IV GENERAL PROVISIONS Definitions .. 12 Strikes and Lockouts .. 13 Discrimination .. 13 Application of Personnel Ordinance .. 13 ARTICLE V GRIEVANCE AND ARBITRATION PROCEDURE Purpose .. 14 Definitions .. 14 Time Limits .. 14 Presentation .. 14 Employee Rights .. 14 Application .. 15 Informal Discussion .. 15 Formal Grievance - Step 15 Formal Grievance - Step 15 Formal Grievance - Step 16 Formal Grievance - Step 16 Response .. 16 Copy of Decision .. 16 Selection of Arbitrator .. 16 Decision.

3 16 Costs .. 17 Witnesses .. 17 ARTICLE VI HOURS OF WORK AND OVERTIME Hours of Work .. 17 9/80 Work Schedules .. 18 Four Day/Forty Hour Work Schedule .. 20 Overtime .. 21 Standby Assignments .. 22 Part-Time Employment .. 22 ARTICLE VII SALARIES Salary Increases .. 24 iii Section Page Equity Adjustments .. 24 Salary Administration .. 25 Merit Increases .. 28 Payroll Errors .. 28 Special Pay Allowances .. 30 Salary Levels .. 32 Social Worker Pay Differentials .. 33 Child Protective Services Retention Incentive .. 33 ARTICLE VIII HOLIDAYS Holidays .. 33 ARTICLE IX LEAVES Vacation .. 34 Sick Leave .. 36 Sick Leave While On Vacation .. 37 Wellness/Sick Leave Incentive Program .. 37 Family Death Leave .. 38 Military Leave .. 39 Disability Leave .. 39 Jury Duty .. 40 Conferences.

4 41 Time Off For Promotional Examinations .. 41 Assignment of Leave For Catastrophic Illness and Other Purposes .. 41 Parental Leave .. 41 COUNTY Employees as Volunteer Poll Workers 42 Leaves of Absence .. 43 Conservatorship Duty Leave .. 43 ARTICLE X HEALTH AND WELFARE General Provisions .. 43 Medical Insurance and Health Plans .. 45 Retiree Health Savings Plan .. 48 Dental Plan .. 48 Life Insurance .. 48 iv Section Page Employee Assistance Program .. 49 Flexible Spending Account .. 49 State Disability Insurance .. 49 Labor-Management Committee on Healthy Workplaces .. 51 Retiree Health Contribution ..52 Health Care Reopener .. 52 ARTICLE XI RETIREMENT PLAN Retirement Contribution .. 52 Retirement Tier 3 .. 52 Retirement Enhancement for Miscellaneous .. 53 Deferred Compensation.

5 53 Deferred Compensation - Temporary Employees .. 53 Tier 4 Miscellaneous Employee Retirement .. 54 Tier 5 Miscellaneous Employee Retirement .. 54 Retirement Contributions .. 54 ARTICLE XII ALLOWANCES AND REIMBURSEMENT Education Reimbursement .. 55 Reimbursement For Use Of Private Cars .. 55 Emergency Use .. 55 Transit Pass .. 55 Family Service Worker Clothing Allowance .. 55 Education and Certification Incentive Pay .. 56 ARTICLE XIII CAREER DEVELOPMENT Affirmative Action .. 57 ARTICLE XIV JOB SECURITY Unemployment Benefits .. 58 Seniority .. 58 Inter-Departmental And Inter-Class Transfer .. 58 Reinstatement .. 58 Medical 59 v Section Page Leaves of Absence .. 59 Resignation .. 60 Voluntary Intra-Departmental Transfers .. 60 Involuntary Intra-Departmental Transfers.

6 63 Transfers Due to Organizational Changes .. 64 Loans of Employees to Other Agencies .. 64 Priority for Filling Vacancies .. 64 Transparency .. 65 ARTICLE XV CASELOADS Caseload Averaging .. 65 ARTICLE XVI MISCELLANEOUS Safety Representative .. 66 Performance Evaluations .. 66 Automatic Resignation .. 66 Desk Files .. 67 Letters of Reprimand .. 68 Probationary Period .. 68 Classification Changes .. 68 Pay Differential Supervisory Positions .. 69 Business Cards .. 69 Copies of AGREEMENT .. 70 Y-Rate Involuntary Demotions .. 70 Contingency Provision .. 70 Savings Clause .. 70 Waiver Clause .. 70 Disability Retiree-Return Rights .. 71 Employee Relations Ordinance .. 71 Joint Labor-Management Committee .. 71 Workload Policy Board .. 72 ARTICLE XVII REDUCTION IN FORCE DIVISION A APPLICATION - PURPOSES RIGHTS Purpose .. 74 vi DIVISION B LAYOFFS Section Page Seniority.

7 75 Layoff .. 76 Application .. 76 Notice of Layoff .. 79 Notice to UPE .. 79 Grievance-Arbitration Procedure .. 80 Definition .. 80 Time, Place And Manner Of Filing .. 80 Delivery to UPE .. 80 Complaints by UPE .. 80 Arbitration Scheduling .. 81 Consolidation of Proceedings .. 81 Appointment of Arbitrator .. 82 Hearings .. 82 Questions .. 83 Decision .. 83 Costs .. 84 DIVISION C REEMPLOYMENT Entitlement .. 85 Type of Position .. 85 Limited Term And CETA Personnel .. 85 Departmental Reemployment Lists .. 85 COUNTY -Wide Reemployment Lists .. 86 Appointment and Certification Priorities .. 86 Removal from Departmental Reemployment Lists .. 87 Removal from COUNTY -wide Reemployment Lists .. 88 Effect of Reemployment .. 88 Service of Reemployment Lists .. 89 Grievance-Arbitration Procedure .. 89 Existence, Order and Contents of Reemployment Lists.

8 89 Other Matters .. 90 Pre-Arbitration Hearing .. 90 Request for Arbitration .. 91 Arbitration Scheduling .. 91 Decision .. 92 Costs .. 92 vii ARTICLE XVIII TRANSFER OF SACRAMENTO HOUSING AND REDEVELOPMENT AGENCY EMPLOYEES TO SACRAMENTO COUNTY Section Page 1994 Transfer .. 93 2001 Transfer .. 98 ARTICLE XIX DISCIPLINE AND DISCHARGE Purpose .. 101 Definition .. 101 Persons Authorized to Initiate Disciplinary Action .. 101 Application .. 101 Cause for Disciplinary Action .. 101 Causes for Personnel Action Due to Physical or Mental Disability .. 103 Notice Requirement and Effective Date of Order .. 103 Appeal .. 103 Appointment of Arbitrator .. 104 Amended or Supplemental Order .. 104 Discovery .. 104 Timing and Conduct of Hearing .. 106 Subpoenas .. 108 Decision .. 108 Finality of Decision .. 108 Costs .. 108 Witnesses.

9 108 Expedited Arbitration .. 108 ARTICLE XX TERM Term .. 109 Exhibit A Salary Exhibit Exhibit B Salary Schedule Appendix A Recognized Letters of Understanding, Side Letters, and Addendums - 1 - PREAMBLE This AGREEMENT entered into by the COUNTY OF SACRAMENTO , hereinafter referred to as the COUNTY , and UNITED PUBLIC EMPLOYEES, hereinafter referred to as UPE, currently affiliated with Public Employees UPE, Local #1, has as its purpose the promotion of harmonious labor relations BETWEEN the COUNTY and UPE; establishment of an equitable and peaceful procedure for the resolution of differences; and the establishment of rates of pay, hours of work, and other conditions of employment. The term " AGREEMENT " means the written AGREEMENT provided for under Section of the Government Code. ARTICLE I RECOGNITION AND COVERAGE RECOGNITION a. The COUNTY recognizes UPE as the exclusive negotiating agent for all employees in the Welfare Non-Supervisory Unit.

10 B. UPE recognizes the COUNTY Executive as the negotiating representative for the COUNTY and shall negotiate exclusively with his or her designee except as otherwise specifically spelled out in this AGREEMENT . COVERAGE a. The Welfare Non-Supervisory Unit consists of all employees in the classes as listed in Exhibit A of this AGREEMENT . b. This AGREEMENT applies only to employees in the above-described representation unit. ARTICLE II UPE RIGHTS UPE SECURITY a. It is the intent of this article to provide for the regular dues of UPE members to be deducted from their paychecks insofar as permitted by law. b. The COUNTY agrees to deduct and transmit, to the treasurer of UPE, dues in uniform amounts from all UPE members within the unit who have signed an authorization card for such deduction in a form approved by the COUNTY . The written authorization for UPE dues deduction shall remain in full force and effect unless revoked, as provided in - 2 - such authorization form.