Annex 6 - WHO

1 315 Annex 6 Procedure for assessing the acceptability, in principle, of vaccines for purchase by United Nations agenciesAbbreviations 3171. Introduction 3172. Conditions for acceptance of applications 3193. Steps of the procedure Official request and response Meetings with manufacturers Product summary file Initial testing of vaccine samples WHO site audits Report and outcome of the assessment 3274. Considerations for streamlining the prequalification procedure on the basis of enhanced assistance by NRAs Procedure for selecting eligible NRAs Streamlined procedure for vaccines with marketing authorization/licensing granted by eligible NRAs Vaccines with positive scientific opinion issued by the EMA 3335.

2 Special considerations for fast-track procedure 3336. Special considerations for accepting submissions of vaccines manufactured at multiple sites or in different countries 3347. Obligations after prequalification is granted 3368. Annual reporting 3379. Reassessments 33910. Monitoring continued compliance with specifications through targeted testing 34011. Monitoring vaccine quality complaints or AEFIs from the field Vaccine quality complaints AEFIs 34112. Recommendations for action in cases of non-compliance 34213. Handling out-of-specification/inconsistent results between laboratories 342316 WHO Technical Report Series No.

3 978, 2013 WHO Expert Committee on Biological Standardization Sixty-first report14. Costs 34315. Confidentiality 34316. Conflict of interest 344 Authors 345 Acknowledgements 348 References 349 Appendix 1 The PSF 350 Appendix 2 Flowcharts of WHO prequalification for vaccines 362 Appendix 3 Confidentiality agreement 367 Appendix 4 Declaration of interests for WHO experts 369 Appendix 5 Testing approach for initial evaluation for prequalification 374 Appendix 6 Prequalification procedure for vaccines evaluated by the EMA under Article 58 of Regulation (EC) No. 726/2004 378 This document is intended to be scientific and advisory.

4 Each of the following sections constitutes guidance for manufacturers of biological products. The parts of each section printed in small type are comments for additional guidance intended for manufacturers, which may benefit from these 6317 AbbreviationsAEFI adverse event following immunizationAMC Advance Market CommitmentCHMP Committee for Medicinal Products for Human UseCTD common technical documentEMA European Medicines AgencyGCP good clinical practiceGLP good laboratory practiceGMP good manufacturing practicesICH International Conference on Harmonisation of Technical Requirements for Registration of Pharmaceuticals for Human UseNRA national regulatory authorityNCL national control laboratoryOMCL official medicine control laboratoryPSF product summary filePSPQ SC Programmatic Suitability of Vaccines for

5 Prequalification (Standing Committee)PSUR periodic safety updated reportUNICEF United Nations Children s FundUSA United States of AmericaVVM vaccine vial monitor1. IntroductionThe World Health Organization (WHO), through its Department of Immunization, Vaccines and Biologicals, provides advice to the United Nations Children s Fund (UNICEF) and other United Nations agencies on the acceptability, in principle, of vaccines considered for purchase by such agencies. This service is called prequalification. The purpose of the United Nations prequalification assessment is to provide assurance that candidate vaccines: (a) meet WHO recommendations on quality, safety and efficacy, including compliance with WHO s recommended standards for good manufacturing practices (GMP) and good clinical practice 318 WHO Technical Report Series No.

6 978, 2013 WHO Expert Committee on Biological Standardization Sixty-first report(GCP); and (b) meet the operational packaging and presentation specifications of the relevant United Nations agency. The aim is to ensure that vaccines provided through the United Nations for use in national immunization services in different countries are safe, effective and suitable for the target populations at the recommended immunization schedules and with appropriate concomitant procedure in place at WHO to assess the acceptability of candidate vaccines for the United Nations was published initially in the thirty-ninth report of the WHO Expert Committee on Biological Standardization (1).

7 Since then, a number of published revisions to the procedure have been implemented (in 1996, 2002 and 2005; 2).1 The current document is a revision that takes into consideration challenges faced by the vaccines prequalification programme such as the increasing number of submissions and the increasing diversity and complexity of the products submitted to WHO for evaluation, as well as the ongoing maintenance of the prequalified status for those vaccines on the list. The latter includes reassessments and reviews of variations, and investigation of quality and safety concerns reported by fieldworkers, which equate to a growing workload for document addresses technical, communication and policy aspects of the procedure and is based on the recommendations made by an Ad Hoc Advisory Committee of Experts on Vaccines Prequalification convened by WHO in May 2010, and on a series of supporting documents.

8 The document proposes an update of the current prequalification procedure established by WHO for vaccines has been effective in promoting confidence in the quality of the vaccines shipped to countries through United Nations purchasing agencies. The procedure is based on the following principles: reliance on the national regulatory authority (NRA) of the country of manufacture, which is required to be functional , meeting the published WHO NRA indicators for prequalification purposes (3); general understanding of the product and presentations offered, the production process, quality control methods, quality system in place, and available clinical data that are relevant to the target population.

9 Assurance of production consistency through compliance with GMP requirements and monitoring of continued compliance with specifications through testing of final product is able to advise United Nations agencies as to whether vaccines effectively meet the Organization s recommended requirements only if the 1 The revisions published in 1996 and 2002 were superseded by those published in 2005 and are therefore not 6319responsible NRA exercises independent and appropriate regulatory oversight of the vaccines in question and if the vaccines have been assessed through the procedure described in this document.

10 Since reliance on effective regulatory oversight by the NRA of the country of manufacture plays a critical role in the system, manufacturers shall: (a) inform the NRA of their application to WHO for the vaccine prequalification by sending to the NRA a copy of the application letter sent to WHO; (b) request the NRA to participate/collaborate in the process; and (c) provide the NRA with the necessary authorization to discuss the relevant files with WHO update introduces a procedure for using, in certain circumstances, enhanced assistance from eligible NRAs (see section 4).Under exceptional circumstances, extraordinary temporary measures may be applied in the situation where the NRA responsible for the regulatory oversight of a product fails to sustain its functionality with regard to WHO standards.