ANNEXES TO REVIEW OF WORKPLACE ARRANGEMENTS IN …

1 ANNEXES TO REVIEW OF WORKPLACE ARRANGEMENTS IN IVEAGH HOUSE ON 17 JUNE 2020 1 ANNEX A Overview of Reopening Phases Commencing May 18thThe details of this phased re-opening of our country are now available on Please stay the course, and please continue to save lives by staying apart. Supported by the Government of for progressing from one phase to the next are: Progress of disease Healthcare capacity/resilience Testing and contact tracing Shielding at-risk groups Secondary morbidity and mortality1 (Commencing 18th May)2345 Community HealthEducation & ChildcareEconomic Activity & WorkRetail, Services & Commercial ActivityCultural & SocialTransport & TravelTravel beyond home areaSome larger social gatherings ( weddings).

2 Schools, 3rd level and adult education centres opening on a phased basis for 2020/21 academic return to work across all working continues for all that can do easing of restrictions higher-risk services. shopping centres, tattoo, , bars, nightclubs, theatres, cinemas and casinos. Close physical contact sports. Open gyms, exercise, dance studios and other indoor and outdoor festivals, events and mass tourist travel to offshore islands. Social distancing and hygiene measures continue for public and private transport as passengers increase. Specific measures at ports and travel unnecessary groups meet for essential healthcare workers.

3 Opening of schools and colleges for return of outdoor workers Remote working continues for all that can do that is mainly outdoor + home-ware, opticians, motor, bicycle & repair, office products, electrical, IT, phone sales & repair open. All subject to social outdoor public amenities, , tennis courts and golf courses. tourism sites, beaches and walks. Out-door sporting and fitness activities, in groups max. four people, resume All subject to social distancing and hygiene measures continue for public and private transport as passengers increase. Specific measures at ports and to unnecessary hours and visits for home visits in small groupsEasing of funeral for essential healthcare workers.

4 Opening of schools and colleges for return to onsite working subject to compliance capabilityRemote working continues for all that can do retail outlets with control of numbers subject to social public group team sports training (not matches) subject to social restricted and distancing and hygiene measures continue for public and private trans-port as passengers increase. Specific measures at ports and to unnecessary opening of cr ches and pre-schools for children of essential to low-interaction working continues for all that can do non-essential retail outlets with street level access.

5 Open playgrounds. / Behind closed doors sporting activities. Open caf s and restaurants providing on-premises food & beverages all subject to social distancing and strict cleaning protocolsTravel restrictions on numbers travelling to and in major urban centres. Social distancing and hygiene measures con-tinue for public and private transport as passengers increase. Specific measures at ports and beyond home areaShort but slightly larger home social gatherings ( small wed-dings, baptisms).Phased opening of cr ches, childminders and pre-schools for to work where employees cannot remote working continues for all that can do easing of restrictions on higher-risk services.

6 Barbers and hairdressersMuseums, galleries and places of wor-ship re-open. Sports and team leagues ( Soccer & GAA) and swimming pools. All subject to social decrease restrictions in major urban centres. Hotels etc. on a limited occupancy basis re-open. Bars remain closed . Social distancing and hygiene measures continue. Specific measures at ports and airports. Dear Colleagues As we move into the summer months, and shortly from Phase 1 into phase 2 of the Government s Roadmap for Reopening Society and Business, I wanted to update you on work underway at HQ to ensure continued safe and productive working at home and abroad.

7 As you may have seen, HR recently conducted a Remote Working Survey to assess the collective initial experience of home working within the Department at HQ. It also sought to understand colleagues perceptions of how we as a Department were doing to accommodate the process and what if anything we could consider to improve the overall experience during this time. Further work will be done on assessing the challenging experiences that our colleagues have been through at home and abroad and what extra supports we can offer. The level of response was very strong and you will find a snapshot of the survey s analytics here.

8 From the survey, it is clear that many officers welcome the flexibility and time-savings that home working brings and most would like to maintain an element of this pattern in future. However it is also apparent that many of you during this period are feeling increasing strain whether from home working ARRANGEMENTS , childcare and caring pressures, bereavement, the isolation of not seeing colleagues and friends, families and loved ones and the continued uncertainty around COVID19. These experiences have been echoed by our colleagues abroad and I want to reassure you that we are working to address some of these challenges.

9 The survey has also highlighted that, for many of you, continued working from home without your regular office equipment is far from ideal and unfortunately we do not have comprehensive solutions right now to address this. To keep our offices equipped for the return to the WORKPLACE , the Heads of ICT and PMU default position is that no ICT or office equipment be removed by officers. Where colleagues feel they have an exceptional requirement to retrieve peripheral ICT equipment and/or chairs for home working, guidance and forms issued by ICT and PMU Units must be adhered to. To facilitate approved removal of ICT and/or office equipment, the Department s buildings in Clare Street, Clonmel Street and Hatch Street will be open from 09:00 to 17:00 on Tuesdays, Wednesdays and Thursdays from 9 June until 26 June, at which stage it will be reviewed.

10 Iveagh House and Harcourt Street remain open each day Monday to Friday during normal office hours. Please contact PMU or local management about other buildings. Where a staff member feels it was not possible to operate without peripheral ICT items, or cannot add their own peripherals, they may continue to use temporarily relocated peripherals, provided they agree to the conditions advised by ICT, and complete a short approval form here. We accept that in some cases a staff member may need an office chair or footrest. In such cases, the items may be removed by the officer, if specifically approved by PMU, on the terms and conditions set out in the following e-mail template.