Bihar State Food & Civil Supplies Corporation Ltd,

1 tender DOCUMENT FOR THE PURCHASE OF 50KG B TWILL NEW BALE OF GUNNY BAGS Bihar State food & Civil Supplies Corporation Ltd, Khadya Bhawan, Road , Daroga Prasad Rai Path, R Blok, Patna-800001. KMS 16-17 COST OF tender FORM: 1 Bihar State food & Civil Supplies Corporation Ltd, Khadya Bhawan, Road , Daroga Prasad Rai Path, R Blok, Patna-800001. Telephone 0612-3221530 Email: tender FOR THE PURCHASES OF 50KG B TWILL NEW BALE OF GUNNIES. DRAFT** SCHEDULE PERIOD November 2016 8000 Bales December 2016 8000 Bales January 2017 8000 Bales February, 2017 8000 Bales March, 2017 8000 Bales April 2017 8000 Bales May 2017 8000 Bales June 2017 4000 Bales Total: - 60,000 Bales ** The above mentioned quantities are indicative and the management may reduce or enhance the monthly quantity to be supplied based on the internal requirement of gunny bag s by the Corporation .

2 The final quantities to be supplied in a month will be based on the purchase order issued in the month. The Corporation may also reduce or enhance the overall quantity to be procured, the notice of which will be issued 15 days in advance. Such an order, if issued, shall be binding on the contractee. QUANTITY PROPOSED TO BE PURCHASED- 60000 (SIXTY THOUSAND BALES ONLY). LAST DATE FOR SALE OF tender FORM- UP TO on all Working Days (From to 6 ). LAST DATE FOR RECEIPT OF tender - UP TO DATE OF OPENING OF PART-1 Cover- AT PM on (TECHNICAL BID) DATE OF OPENING OF PART-II Cover DATE WILL BE INTIMATED LATER ON (PRICE BID) 2 Bihar State food & Civil Supplies Corporation Ltd, Khadya Bhawan, Road , Daroga Prasad Rai Path, R Block, Patna-800001 Telephone 0612-3221530 Email: Dated- To, ----------------------------, ---------------------------- ---------------------------- ----------------------------- ---------------------------- Sir, Sub: - Purchases of 50 KG Capacity B Twill New Bale Gunny Bags- tender called for Reg.

3 Ref: - tender No .. Sealed tenders are invited by BSFC for and on behalf of Department of food & Consumer Protection Deptt, Govt. of Bihar from A and B Group B Twill Gunny Manufacturers Mills for the supply of 60,000 (Sixty thousand only) Bales of 50 Kg capacity B Twill New Bales Gunny bags as per BIS specification, for the packing of food grains to be delivered from November,2016 to June,2017 at various district of Bihar in Corporation godowns/purchase centers for the KMS 2016-17. tender should be submitted in Two parts in original [Part-I cover and Part-II cover]. The Part-I cover should contain the technical and Commercial offer and Part-II cover should contain Price offer in the prescribed tender documents duly signed by the tenderer in each page in token of agreeing to the terms and conditions.

4 The outer envelope should be subscribed as tender for supply of 50 KG capacity B Twill New Bales Gunny Bags . According, the Part-1 and II cover should also be marked on each cover with the firm name and address of the tender . The tender in Part-I cover should contain the following: a) Earnest money deposit in the form of Demand Draft for Lacs (Rupees Fifty lac only) drawn on any of the Nationalized Bank/Scheduled Bank payable at Patna in favour of Bihar State food & Civil Supplies Corporation Ltd ( tender not covered by requisite Earnest Money Deposit will summarily be rejected). b) tender form may be purchased by any interested eligible person/firm on written requisition from the office of the Managing Director, Bihar State food & Civil Supplies Corporation Ltd on payment of (Five Thousand only) in the form of Demand Draft/Banker s cheque drawn on a Nationalized Bank in favour of Bihar State food & Civil Supplies Corporation Ltd payable at Patna, c) Alternatively, the tender document can be downloaded , in case tenderer is using downloaded copy of tender the bid must be accompanied by tender fee of (Five thousand only) in the form of Demand Draft/Banker s cheque drawn on a Nationalized Bank in favour of Bihar State food & Civil Supplies Corporation Ltd payable at 3 d) Self attested Xerox copy of the Gunny manufacturing license valid up to date.

5 E) Self attested Xerox copy of BIS license for manufacturing of gunny bags valid up to date. f) Self attested copy of Documentary evidences for having executed the orders either to the BSFC / DGS&D or to any other Government to whom of B Twill New bale gunnies have been made in the past three years (2013-14, 2014-15 & 2015-16 provisional). g) Annual turnover statement for the last 3 financial years covering from 2013-14, 2014-15 & 2015-16 in the format given in Annexure-1 duly certified by the Auditor. Tenderer shall have average annual turnover of not less than 25 Crore Rupees. h) Copies of the VAT registration and last copy of filed VAT return i) Audited financial statement for last three financial year 2013-14 to 2015-16 (provisional) j) Documentary evidence in support of production capacity.

6 The production capacity should be a minimum of 10000 MT of Jute bags per annum. k) Certificate for not having black listed any State or by other Government undertaking in the format given in Annexure-II duly attested by the tenderer. l) Declaration form duly signed by the tenderer as in the Annexure-III. m) tender conditions in original duly signed by the tenderer in each page including the specifications of new gunny bags agreeing to abide by the various terms and conditions as stipulated by the BSFC along with the seal of the company. n) The tenderer should submit not less than five samples of 50Kg capacity B Twill New bales gunny bags to be supplied by them stenciled in indelible ink branded with the name of the Jute Mill. The gunny samples should also satisfy BIS specification as per IS 16186-2014 and amendment thereon.

7 The same can be sent for testing to BIS lab or BIS/NABL/NABCB accredited laboratory or other laboratory at management discretion. o) Checklist as in Annexure-IV (A) for the list of documents enclosed. The documents shall be serially arranged in the order of Checklist and shall be securely tied or bound. The page number in which the requisites are available should be indicated in the checklist. The part-II cover should contain the following. A- Covering letter as prescribed. B- Price offer as in Annexure-B C- Check list as in Annexure-IV(B) The rates should be quoted for 50kg B Twill news bale gunny bags Part-I and II should be separately and both the sealed covers shall be kept in an outer envelope superscribed as tender for the supply of 50KG B Twill New Bale Gunny bags and the same should reach the Managing Director, Bihar State food & Civil Supplies Corporation Ltd before PM on Part-I cover containing specification and Commercial terms, will be opened first at PM on in the Hall of BSFC, Patna in the presence of the tenderers representatives of the organization who participates in the tender opening.

8 Part-II Cover submitted by the tenderers, who satisfy the criteria laid down by BSFC in Part-I cover, will be opened on some other day that too after getting analytical 4 report from a reputed BIS lab or BIS/NABL/NABCB accredited lab on the point whether the samples of 50Kg capacity B Twill produced by the tenderers do confirm to the specification indicated in Annexure-A (Table-1).If the date fixed for opening the tender happens to be a holiday, sealed tenders will be received up to PM on the next working day and it will be opened PM on the same day. The minimum quantity to be quoted by the tenderer should be given as per their production Capacity . The BSFC is keen in purchasing 50kg B Twill New Bale Gunny Bags strictly conforming to the BIS specifications as indicated in the Annexure-A(Table-I).

9 The terms and conditions for the supply of 50 kg B Twill New Bales Gunny Bags are enclosed. Yours faithfully, Managing Director. 5 tender FOR SUPPLY OF 50 KG B TWILL NEW BALE GUNNY BAGS TECHNICAL PROPOSAL (SPECIFICATIONS AND COMMERCIAL TERMS) PART-I From: To: The Managing Director, Bihar State food & Civil Supplies Corporation Ltd, Khadya Bhawan, Road , Daroga Prasad Rai Path, R Blok, Patna-800001 Sir, Sub: tender for the supply of 50 Capacity Kg 'B' Twill New Bale Gunny Bags - Submission of Part-1 tender for Commercial / Specification -Reg. Ref: Your tender Notification. No. With reference to your tender notice, we submit herewith our sealed tender containing the specification and Commercial terms for the supply of 'B' Twill 60,000 bales of gunny bags of 50 Kg Capacity bags as follows: 1. SPECIFICATIONS: 50 KG CAPACITY 'B' TWILL NEW BALE GUNNY BAGS as per the IS 16186-2014 specifications as indicated in Annexure A (Table-I) enclosed to the tender schedule and amendments thereon if any issued.

10 2. tender Conditions in original including specifications duly signed in each page agreeing to abide by the various terms and conditions as stipulated by the BSFC along with Seal of the company. 3. Demand Draft bearing ,00,000/- (Rupees Fifty lakh only) in favour of " Managing Director, Bihar State food & Civil Supplies Corporation Limited " drawn on .. Bank payable at Patna towards Earnest Money Deposit. 4. Copy of the license for manufacturing of B Twill New Bale gunnies valid up to date. 5. Copy of BIS license for manufacturing of gunny bags valid up to date. 6. Copies of the VAT registration and last copy of the filed VAT return 7. Documentary evidences for having executed the orders either to the BSFC/DGS&D or any other Government to whom Supplies of 'B' Twill 6 gunnies have been made in the past three years (2013-2014 to 2015-2016 provisional).