CHAPTER 1 IMPORTANT INFORMATION ON …

1 CUT Calendar 2018 105 CHAPTER 1 IMPORTANT INFORMATION ON DOCUMENTS, RULES AND REGULATIONS FOR STUDENTS DEFINITIONS AND ABBREVIATIONS CUT Central university of Technology, Free State IRC Institutional Regulatory Code PURPOSE OF REGULATIONS The purpose of these regulations is to provide registered students at CUT with guidelines regarding IMPORTANT informational and regulatory documents applicable to them, as well as directions on where to obtain such documents. All students must ensure that they are familiar with, and that they understand, the contents of these regulations, as well as all other relevant documents mentioned herein, and must ensure compliance with all student-related rules, policies, procedures, etc.

2 REGULATIONS All students at CUT are subject to the university rules, policies, procedures and regulations as promulgated by the CUT Council, or delegate of Council, or other competent authority, in accordance with the Higher Education Act (Act 101 of 1997), hereinafter referred to as the Act . Every student must be familiar with the provisions of the Act, as well as all CUT regulations, rules, policies and procedures, as amended from time to time. No student may violate any provision of the Act, nor any CUT regulation, rule, policy or procedure, as amended from time to time. No student may violate the common law or any other law.

3 Rules, regulations, policies and procedures applicable to students are available from the IRC and Compliance Unit, Room 107, ZR Mahabane Building, X3624, or the CUT intranet. RELATED DOCUMENTS (a) IRC Governance Portal Higher Education Act (Act No. 101 of 1997), as amended; and (b) CUT Promotion of Access to INFORMATION Manual Enquiries regarding regulatory issues/documents (rules, policies, etc. related to students) can be directed telephonically, in person or in writing ( via e-mail) to the IRC and Compliance Unit, X3624, Room 107, ZR Mahabane Building. 106 CUT Calendar 2018 COMPLIANCE OFFICER The Registrar is the appointed Compliance Officer for these regulations, and is therefore accountable for the contents and implementation thereof, as well as for monitoring compliance therewith.

4 RESPONSIBLE OFFICER(S) The Executive Manager in charge of Student Services is responsible for the implementation of these regulations. CUT Calendar 2018 107 CHAPTER 2 GENERAL ADMINISTRATIVE RULES FOR STUDENTS 1. PURPOSE/SCOPE OF REGULATIONS Purpose The purpose of these regulations is to provide registered students at CUT with general administrative responsibilities with which they must comply. Scope These regulations are applicable to all registered students at CUT, as well as all staff members of Academic Administration, Student Services and faculties. 2. DIRECTIVES FOR IMPLEMENTING REGULATIONS Responsibilities (a) The Registrar, as the appointed Compliance Officer for these regulations, is accountable for the quality and contents of these regulations, and for monitoring compliance therewith.

5 (b) The Deputy Registrar: Academic Administration is responsible for the implementation of these regulations, and must revise the contents thereof, as appropriate. (c) Students must comply with these regulations. (d) Staff members of Academic Administration, Student Services and faculties must comply with these regulations. Regulations In addition to the general rules for students, which are available from Mr M Ntjana of the Institutional Regulatory Code (IRC) and Compliance Unit (Room 107, ZR Mahabane Building; tel. : 051-507 3045; e-mail address: and/or the CUT student website, every student must comply with the following rules: (a) The CUT Student Calendar 2018 contains all the official approved dates of all academic activities throughout the year.)

6 These dates form part of the Calendar 2018. (b) No student is allowed to enrol after 02 March 2018, in the case of year and first-semester students, and/or after 03 August 2018, in the case of second-semester students. (c) Postgraduate students must apply and register annually until the Assessment and Graduations Unit confirms that a qualification has been achieved. Notwithstanding the fact that students registering for the first time may register at any given time during the year until 31 August, the registration is accepted as being effective as from January of the year in question. 108 CUT Calendar 2018 Students registering for the remainder of the duration of postgraduate studies should register during the normal period, as published in the CUT Academic Calendar.

7 (d) All students who took a gap year/s must indicate their intention to continue with their studies by no later than 31 August each year. They must complete the prescribed application form for continued studies, which is available from Academic Structure and Student Enrolment Services, as well as online at (e) The deadlines for subject additions, subject termination and course changes are as follows: (i) Year and first-semester subjects : 02 March 2018 (ii) Second-semester subjects : 03 August 2018 Students seeking to change to another learning programme or subject must submit the prescribed form, completed in triplicate and signed by the relevant Head of Department (HoD), to Academic Structure and Student Enrolment Services without delay.

8 (The third copy is for the student s records.) The above concession is subject to consent by the relevant Executive Committee (Exco) of the Faculty Board, on condition that this procedure takes place before the dates mentioned above. (f) Total suspension of studies will NOT be recorded on a student's study record later than the under-mentioned dates: (i) First-semester students : 31 March (ii) Second-semester students : 30 September (iii) Year students : 30 September (g) When suspending studies, the prescribed form, signed by the relevant HoD, must be submitted to Academic Structure and Student Enrolment Services.

9 In the case of a change of residence or the suspension of accommodation in a residence, the prescribed form must be signed by the respective supervisory staff member prior to the submission thereof to Residence Life. Under no circumstances will any discount/refund of fees be granted if the prescribed form is submitted after the dates mentioned above. (h) During course verification week, which takes place between the dates mentioned below, all students must verify that they have been correctly enrolled: (i) Year students : 19 January to 02 March 2018 (ii) First-semester students : 19 January to 02 March 2018 (iii) Second-semester students : 09 July to 03 August 2018 CUT accepts no responsibility for any incorrect enrolments after course verification week.

10 (i) Senate may demand a satisfactory study record and certificate of conduct before admitting a student from another university or university of technology. CUT Calendar 2018 109 (j) An applicant who suffers and/or has previously suffered from a contagious disease, or who has been exposed to such a disease, must present a certificate to the Assistant Registrar: Academic Structure and Student Enrolment Services prior to enrolment in his/her learning programme, declaring that he/she may attend CUT without risk to others. (k) An applicant who is not a South African citizen must have the following documents in his/her possession before he/she will be allowed to enrol at CUT: certified copy of valid passport; certified copy of valid study visa, issued for the Central university of Technology, Free State; certified copy (proof) of medical cover with a medical scheme registered in South Africa in terms of the Medical Schemes Act (Act No.)