1 Part I: Policy and economic issues Part II: Pharmaceutical management Part III: Management support systems Planning and administration 36 Pharmaceutical supply systems assessment 37 Managing pharmaceutical programs 38 Planning for pharmaceutical management 39 Contracting for pharmaceuticals and services 40 Analyzing and controlling pharmaceutical expenditures 41 Financial Planning and management 42 Planning and building storage facilities Organization and management Information management Human resources management chap ter 42.
2 Planning and building storage facilities Summary illustrations Types of storage facilities Figure 42-1 Budget outline for constructing a medical stores from the ground up Inception stage Figure 42-2 Budget outline example for a prefabricated The project team Appointment of consultants warehouse Feasibility stage Figure 42-3 Options for layout of store aisles Identify type of store required Establish approximate size Figure 42-4 Pallet racking: dimensional constraints of store and site Select method of obtaining space Figure 42-5 Shelving.
3 Optimal layout with ergonomic Regulatory requirements Potential incentives Identify considerations possible sites or buildings Identify staff recruitment and Table 42-1 Steps to plan and build a storage facility training implications Establish an outline budget and Table 42-2 Typical elements of a project brief ( functional obtain a budget allocation program ) Site selection and acquisition for new construction b oxes Selection Acquisition Box 42-1 Installing a prefabricated warehouse Design stage Box 42-2 Conducting a needs assessment for site Client's role Detailed project brief Store and site Planning Planning storage methods Environmental control and energy conservation Telecommunications and information technology Special storage conditions Ancillary accommodations and loading bays Guidelines for security Mechanical equipment specifications Fire protection and
4 Emergency response Construction standards Tender and project- Planning stage Conventional procurement Design-and-build procurement Turnkey procurement and procurement of prefabricated buildings Public-private partnership procurement The contract Tendering Project Planning Construction and commissioning Supervision Valuations and payments Handover Commissioning Defects liability building and equipment maintenance References and further readings Glossary Assessment guide copyright management sciences for health 2012.
5 P l a n n i ng a n d adm i n istration s u mm a r y This chapter describes methods for developing effective There are six stages in the procurement and construction storage facilities , a process in which supply system man- process . agers play a key role. 1. Inception: conducting a needs assessment; setting up storage facilities are of three basic types a project team; appointing consultants Mechanized warehouses rely on the use of mechani- 2. Feasibility: carrying out a feasibility study; obtaining cal handling equipment.
6 They are appropriate where a budget allocation most goods are stored in bulk on pallets. 3. Site selection and acquisition: selecting a site or Manual warehouses are appropriate where goods are building ; obtaining the site or building stored in smaller quantities, mostly on shelves. 4. Design: preparing a detailed design brief; selecting Storerooms are fitted with shelves, refrigerators, storage methods and choosing materials-handling and a secure cupboard or safe. Every facility needs a equipment; Planning space; designing the building location where medicines and medical supplies can 5.
7 Tender and project Planning : selecting a procurement be stored safely. method; drawing up a contract; conducting the ten- der process; Planning the project Satisfactory storage accommodation may be obtained by 6. Construction and commissioning: managing the con- reorganization or renovation of an existing facility, lease or struction contract; commissioning the facility purchase of a commercial warehouse, or putting in a new building . A new building may involve ground-up con- Following procurement and construction, building and struction or the erection of a prefabricated building that is equipment maintenance adds an ongoing stage to the purchased and assembled on the preferred site.
8 Most of the process. chapter focuses on managing traditional construction. Types of storage facilities houses. They are often attached to a hospital, which they also serve. Well-located, well-built, well-organized, and secure storage Storerooms are needed in every health facility to store facilities are an essential component of a pharmaceutical medicines and medical supplies safely. The smallest facili- supply system. An effective building provides the correct ties may need only a medicine cupboard, but most facilities environment for the storage of medicines and commodi- require a room fitted with shelves and refrigerators, along ties and assists the efficient flow of supplies.
9 storage facilities with a secure cupboard or safe for controlled drugs. designed with these factors in mind will help maintain phar- This chapter provides guidelines to help managers make maceutical quality and reduce operational costs. storage rational choices about designing and constructing ware- facilities fall into three categories: mechanized warehouses, houses. This material focuses on management of construc- manual warehouses, and storerooms. tion from the ground up. There are six stages in the process: Mechanized warehouses are designed around modern inception, feasibility, site selection and acquisition, design, methods of storage and materials handling.
10 A mechanized tender and project Planning , and construction and commis- warehouse typically has tiers of pallet racks. Mechanical sioning (see Table 42-1). Following the Planning and con- handling equipment is used to unload and store goods struction process is the continuing activity of building and received and often to load outgoing goods onto delivery equipment maintenance, which lasts throughout the life of vehicles. Mechanized warehouses can range from very the building . simple buildings using manually operated handling equip- In recent years, options have emerged for purchasing pre- ment and manually operated stock control systems to highly fabricated warehouses and placing them at prepared sites complex operations that are entirely automatic and com- rather than going through a new construction process (see puter controlled.)