CHAPTER 7 CONTRACT MANAGEMENT - CEDD

1 Project Administration Handbook for Civil Engineering Works 2020 Edition Go to Table of Content CHAPTER 7. CONTRACT MANAGEMENT . The parts of the PAH shown in blue and bold should only be updated by Works Branch of >>>. Development Bureau. Go to Table of Content Rev Issue Date Amendment Incorporated First Issue October 2020 NA. >>>. Go to Table of Content CHAPTER 7 (Rev. 0) 1. Project Administration Handbook for Civil Engineering Works 2020 Edition SYNOPSIS. This CHAPTER provides reference and general guidelines on MANAGEMENT of civil engineering contracts.

2 It is basically written for capital works contracts and reference is made to the General Conditions of CONTRACT for Civil Engineering Works (1999 Edition). (GCC). To cater for the wider adoption of New Engineering CONTRACT (NEC) form in public Go to Table of Content works projects, DEVB has promulgated the Practice Notes for New Engineering CONTRACT . Engineering and Construction CONTRACT (NEC ECC) for Public Works Projects in Hong Kong (referred to as the Practice Notes ) aiming to provide guidance, performance benchmarking and alignment of practices in the administration of public works projects using NEC form.

3 The most updated version of the Practice Notes is available at DEVB's website: _documents/practice_notes_nec_engineerin g_construction_ >>>. Whilst the guidelines provided in this CHAPTER were originally written for CONTRACT MANAGEMENT under GCC, the majority of them can still be applied to CONTRACT MANAGEMENT under NEC. Where appropriate, this CHAPTER shall be read in conjunction with the Practice Go to Table of Content Notes for relevant subjects of CONTRACT administration. In addition, project officers shall refer to the relevant guidelines or practice from corresponding Works Departments regarding how the duties of the Engineer / Architect / Surveyor / Supervising Officer under GCC form contracts would be taken up by the Project Manager / Supervisor under NEC form contracts.

4 Please also refer to para. in this CHAPTER for the comparison of common terminologies used under GCC and NEC ECC. Owing to the complicated and complex nature of CONTRACT MANAGEMENT , the guidelines provided in this CHAPTER shall in no way be construed as directives overriding the powers and responsibilities of the Engineer/Engineer's Representative under GCC form >>>. contracts and the Project Manager/Project Manager's Representative/Supervisor under NEC. form contracts who shall always make their own decisions under their contracts' provision. Go to Table of Content CHAPTER 7 (Rev.)

5 0) 2. Project Administration Handbook for Civil Engineering Works 2020 Edition CONTENTS. SYNOPSIS .. 2. CONTENTS .. 3. I. 14. II. GLOSSARY OF TERMS .. 17. Go to Table of Content 1. ACTION CHECKLIST AT COMMENCEMENT OF CONTRACT .. 18. 2. ACTION CHECKLIST ON COMPLETION OF CONTRACT .. 21. 3. THE SITE .. 22. HANDING OVER TO 22. JOINT SURVEY AND SETTING OUT .. 22. MANAGEMENT .. 23. SECURITY .. 24. >>>. PROJECT SIGNBOARD .. 24. Size and Location ..24. Details of Project Signboard ..24. Go to Table of Content Erection, Maintenance and Removal ..25. TEMPORARY UTILITY SUPPLIES.

6 25. RE-POSSESSION ON COMPLETION .. 25. SITE ACCOMMODATION FOR RESIDENT SITE STAFF .. 26. 4. SUPERVISING PERSONNEL .. 27. ENGINEER'S STAFF .. 27. CONTRACTOR'S STAFF .. 27. Technical Resources and Site Supervision Structure ..27. Site Agent ..27. >>>. Safety Technician Apprentices and Building and Civil Engineering Graduates ..28. Go to Table of Content Registered Skilled Workers and Registered Semi-skilled Workers ..28. SUPERVISION FOR GEOTECHNICAL WORKS .. 28. SUPERVISION FOR PILING WORKS .. 30. SUPERVISION FOR SOFT LANDSCAPE WORKS .. 30. EMPLOYMENT OF LABOUR RELATION OFFICER (LRO).

7 30. QUALITY SITE SUPERVISION PLAN (QSSP).. 31. 5. RECORDS .. 32. GENERAL .. 32. CONTRACT DOCUMENTS .. 32. RECORD DRAWINGS .. 33. SITE DIARY .. 33. SITE MEASUREMENT BOOK .. 34. PROGRESS CHART .. 34. CHAPTER 7 (Rev. 0) 3. Project Administration Handbook for Civil Engineering Works 2020 Edition INCLEMENT WEATHER .. 35. SITE INSTRUCTIONS .. 35. DAYWORKS .. 35. INVENTORY OF FURNITURE AND EQUIPMENT .. 35. MINUTES OF MEETINGS AND CORRESPONDENCE .. 36. RECORD PHOTOGRAPHS .. 36. REQUEST FOR INSPECTION AND SURVEY CHECK .. 37. Go to Table of Content RECORD OF MATERIALS AND EQUIPMENT PROVIDED BY.

8 37. MATERIALS TESTING .. 38. LABOUR RETURNS AND WAGES .. 40. USE OF CONTRACT TRANSPORT .. 41. MISCELLANEOUS RECORDS .. 42. CUSTODY AND DISPOSAL .. 44. 6. PROGRAMME, PROGRESS & EXPENDITURE .. 46. >>>. CONTRACTOR'S PROGRAMME AT COMMENCEMENT .. 46. PROGRAMME UPDATING AND REVISION .. 47. MONITORING AND REPORTING PROGRESS .. 47. Go to Table of Content ACTION IN CASE OF SLOW OR VARIABLE 48. MONITORING AND ESTIMATING EXPENDITURE .. 48. AUTHORITY TO INCREASE CONTRACT SUM .. 50. SECTIONS SUBJECT TO 51. MINOR WORKS .. 51. 7. CONTRACT PAYMENTS .. 52. ARRANGEMENT FOR PAYMENTS TO CONTRACTOR.

9 52. INTERIM PAYMENTS .. 52. >>>. General Minimum Amount ..55. Go to Table of Content CONTRACT Price Fluctuation ..56. FINAL PAYMENTS .. 56. MISTAKES IN PAYMENTS .. 57. OVERDUE PAYMENTS .. 58. RE-ENTERED CONTRACTS .. 58. MEASURES TO ASSIST THE CONSTRUCTION 58. 8. EXTENSION OF TIME FOR COMPLETION AND LIQUIDATED. DAMAGES .. 61. EXTENSION OF TIME FOR COMPLETION AND LIQUIDATED. DAMAGES .. 61. General Reasons for LIQUIDATED DAMAGES .. 66. CHAPTER 7 (Rev. 0) 4. Project Administration Handbook for Civil Engineering Works 2020 Edition General 9. SITE MEETINGS.

10 68. OBJECTIVE .. 68. 68. TYPICAL TOPICS .. 68. RECORDS .. 68. Go to Table of Content 10. LIAISON WITH 69. LIAISON WITH UTILITY COMPANIES, GOVERNMENT. DEPARTMENTS AND OTHERS .. 69. FACILITIES FOR THE BLIND .. 69. 11. SITE SAFETY .. 71. 71. CONTRACTOR'S SAFETY 71. MONITORING AND LIAISON WITH LABOUR DEPARTMENT. >>>. AND MARINE DEPARTMENT .. 71. CHECKING AND AUDITING OF TEMPORARY WORKS .. 73. REPORTING OF SITE INCIDENTS AND ACCIDENTS .. 74. Go to Table of Content SPECIAL PRECAUTIONS WITHIN RAILWAY RESERVES .. 75. REGULATING ACTIONS ON CONTRACTORS CONVICTED OF.