CHCS Workload Desktop Guide - MEPRS.info: Welcome to …

1 SAIC D/SIDDOMS Doc. D2-NWDQ-5000A 28 Sep 2007 Desktop Document Guide chcs Workload Desktop Guide Submitted in Response to: General Services Administration Contract GS-35F-4461G Delivery Order No. N65538-06-F-0379 chcs WAM Enhancements Deliverable Item 8b For: CITPO Composite Health Care System Program Office LTC Patrick Shannon Outpatient Product Line Manager 5113 Leesburg Pike, Suite 701 Skyline Four Falls Church, VA 22041-3206 By: Science Applications International Corporation Health Solutions Business Unit 10260 Campus Point Drive, San Diego, CA 92121 Brian Edom, Program Manager, Phone: (703) 575-6378 Soyhun Sung, Product Manager, Phone: (858) 826-7305 Originally submitted in response to.

2 D/SIDDOMS II Contract DASW01-98-D-0032 DO #154, Navy Workload Assignment Module Data Quality Enhancements (Navy WAM SCRs), Deliverable Item 10 SAIC D/SIDDOMS Doc. D2-NWDQ-5000A 28 Sep 2007 ii chcs Workload Desktop Guide Usage Notes The design of this document is intended to support online reading. Hypertext links in the text allow you jump to a section of interest. Click on the blue underlined word or phrase to go to that topic. The Workload Assignment Module (WAM) and Department of Defense Workload Assignment Module (DWAM) functionalities have replaced the term Medical Expense and Performance Reporting System (MEPRS) code with Functional Cost Code (FCC).

3 However, the remaining Composite Health Care System ( chcs ) subsystems still use the term MEPRS code for system displays and data prompts. Therefore, this Desktop Guide uses both terms, depending on the subsystem being discussed. For brevity, acronyms are not redefined in every section. Refer to Appendix B for descriptions of the acronyms and abbreviations used in this document. The screen shots in this document that display patient or provider data do not contain actual data, but are used for demonstration purposes only. SAIC D/SIDDOMS Doc. D2-NWDQ-5000A 28 Sep 2007 iii Record of Changes This record is maintained throughout the life of the document and summarizes the changes between approved versions of this document.

4 Each new version of the document submitted for approval receives a sequential number. For instance, the first new version of the document will be number The old paragraph will designate the paragraph number and title where the information existed in the previous document if applicable. The revision comments will contain an explanation of the changes made and any new paragraph number and title if needed. The reference data will specify the project and date of that submittal. Version No. Revision Comments REFERENCE DATA Original Submittal. DO #154, Navy Workload Assignment Module Data Quality Enhancements (Navy WAM SCRs), Deliverable Item 10 Submitted in Response to D/SIDDOMS II Contract DASW01-98-D-0032, SAIC D/SIDDOMS Doc.

5 D2-NWDQ-5000, WAM Core and WAM Ancillary projects, 19 Sep 2003 Updates were made to the following chapters to include information about the changes for the WAM Enhancements project. -Chapter 1: MEPRS Realignment Utility and Site Definable MEPRS Inactivate/Reactive options were added. -Chapter 5: Information about the new Circuit-Rider and Remote Radiology functionality was added. -Chapter 6: Information about the new Laboratory enhancements was added. -Chapter 10: New WAM Enhancements were added. -Chapter 12: Modification to EAS and STARS ASCII files were added.

6 -Appendix A: New WAM Exception Messages were added. Submitted in Response to: General Services Administration Contract GS-35F-4461G, Delivery Order No. N65538-06-F-0379, chcs WAM Enhancements, Deliverable Item 8a, WAM Enhancements project, D2-NWDQ-5000A, 06 Aug 2007, DRAFT -The following Appendices were added: Instructions for building the new RAD remote Workload transmitters and receivers were added in Appendix D. Instructions for updated EAS IV ETU transfer templates to include partial data set files were added in Appendix E. Instructions for setting up External Partnership Divisions were added in Appendix F.

7 Recommended Menu Options for MEPRS Coordinators were added in Appendix G. -Chapter 1, 2, and 3 have been updated with review comments. -The sections of Remote Radiology and Circuit-Rider Radiology in Chapter 5 have been updated with review comments. -Throughout: Clarified which comments were service specific. Submitted in Response to: General Services Administration Contract GS-35F-4461G, Delivery Order No. N65538-06-F-0379, chcs WAM Enhancements, Deliverable Item 8a, WAM Enhancements project, D2-NWDQ-5000A, 28 Sep 2007, final of Revision A SAIC D/SIDDOMS Doc.

8 D2-NWDQ-5000A 28 Sep 2007 iv Table of Contents Section Page 1. Restructure of Medical Expense Performance Reporting System (MEPRS) by Defense Medical Information System Identification (DMIS ID) ..1-1 MEPRS Display with Associated DMIS ID ..1-1 Functional Cost Code (FCC) in DOD Workload Assignment Module (DWAM) and WAM ..1-1 Improved MEPRS Screening Logic ..1-1 MEPRS Code Business Rules ..1-2 MEPRS Realignment New chcs Software Business Rules for the MEPRS Realignment Site-Definable MEPRS Inactivate/Reactivate Option ..1-5 Inactivate Action.

9 1-6 MEPRS Inactivation Discrepancy Reactivation Inactivation of Master MEPRS and Associated Fourth-Level MEPRS Codes via Annual Master MEPRS Date Inactivation Business Exception Messages ..1-9 2. Fiscal Year (FY) Initialization Know/Document Your Mission Review Your Site-Definable MEPRS Load FY Data Updates onto Review the DMIS ID Analysis Report ..2-3 Standard Accounting and Reporting System/Field Level (STARS/FL) (Navy Only) ..2-4 Ensure that Workload Job Order Numbers (WJONs) Are Built in STARS/FL (Navy Only) ..2-4 Download the Master Data Element (MDE) File (Navy Only).

10 2-4 Check the WAM Exceptions Report Category 3 STARS/FL (Navy Only) ..2-5 Run the CAC/JON MEPRS File Compare (CCOM) Option (Navy Only) ..2-6 STARS/FL Password Maintenance (Navy only)..2-7 STARS/FL Workload to Defense Finance and Accounting System (DFAS) (Navy only) ..2-7 Create Data Set ID Requesting FCC Exclusions/Inclusions Business Create the Data Set ID File for the New FY ..2-9 Data Set ID File Business Rules ..2-10 Role of the WAM Core Perform DWAM Cleanup ..2-11 Data Set IDs Enter/Edit (DEDT) Option ..2-11 Batch Inactivate Requesting FCCs with a DSI.