CHIEF FINANCIAL OFFICER (Ref. 3): POSITION …

1 _____ (JOB NO..) ADDITIONAL INFORMATION ON THE FOLLOWING POST: FINANCIAL MANAGEMENT SERVICES CLUSTER CHIEF FINANCIAL OFFICER (Ref. 3): POSITION CODE: 5502 (FIVE-YEAR CONTRACTUAL PERIOD) THE REMUNERATION PACKAGE OFFERED WILL BE HIGHLY COMPETITIVE AND NEGOTIABLE (FRINGE BENEFITS DO NOT APPLY TO THIS POSITION ) JOB DESCRIPTION FORM SECTION A: JOB TITLE AND INFORMATION SECTION A1. POST IDENTIFICATION 1. Municipality Nelson Mandela Bay Municipality 2. Post title CHIEF FINANCIAL OFFICER 3. Number of posts 1 A2. LOCATION OF POST Cluster FINANCIAL Management Services Directorate FINANCIAL Management Services A3. SURROUNDING POSTS Immediate supervisor Job title 1. City Manager Immediate subordinates Job title(s) 1. Budgeting & FINANCIAL Management 2.

2 Expenditure Management & FINANCIAL 3. Revenue Management 4. Treasury & FINANCIAL Support 5. Supply Chain Management _____ (JOB NO..) SECTION B: JOB PURPOSE, duties AND responsibilities OF THE POST JOB PURPOSE The purpose of the post of the CFO is to strategically direct and manage the provision of FINANCIAL management support services to the Municipality including: Being administratively in charge of the Budget and Treasury Directorate of the institution; Assisting the accounting OFFICER to carry out his or her FINANCIAL management responsibilities (in line with delegations), in areas ranging from budget preparation to FINANCIAL reporting and the development and maintenance of internal control policies and procedures. Implementing relevant FINANCIAL reforms at the direction of the accounting OFFICER , with the assistance of appropriately skilled finance staff; and Undertaking specific responsibilities as a member of the top management team.

3 duties OF THE POST NO. Key Performance Area (WHAT) Focus Area duties /Tasks (HOW) Purpose (WHY) Frequency 1 Strategic Leadership and Management Strategic leadership Provides strategic leadership within area of responsibility by: o Determining the strategic vision and plan pertaining to the area of responsibility o Leading the process of determining the ideal institutional arrangements pertaining to the area of responsibility o Providing visible, supportive and effective leadership o Motivating and empowering staff to deliver on strategies and goals o Fostering a positive and creative management culture To ensure that the Division is productive, effective and efficient Ongoing Strategic and service delivery Planning and Management Contributes substantively to the Municipality s strategic, integrated development and performance planning and reporting processes.

4 O Leading and managing the planning processes for the Finance Division o Providing direction and contributing to the development and review of credible plans, including the Integrated Development Plan (IDP) and Service Delivery and Budget Implementation Plan (SDBIP) o Managing the alignment of strategies and goals within area of responsibility o Assessing and monitoring the impact of FINANCIAL and non- FINANCIAL changes on plans, including national and provincial policy statement changes o Managing the implementation of service delivery plans within the legislative and regulatory framework pertaining to the area of responsibility To ensure that strategic goals and plans are set and achieved within the area of responsibility Ongoing _____ (JOB NO.)

5 2 duties OF THE POST NO. Key Performance Area (WHAT) Focus Area duties /Tasks (HOW) Purpose (WHY) Frequency o Identifying and managing all FINANCIAL risks in plans o Formulating plans, strategies and goals based on the past and current performance and FINANCIAL POSITION of the Municipality Strategic Support Provides strategic support to the Council, accounting OFFICER and the senior management team by: o Providing solicited and unsolicited advice on FINANCIAL policy objectives o Providing technical input to support Council in undertaking its obligations and to support management decision making, as required o Providing leadership in reviewing decisions that have been made, with a specific emphasis on FINANCIAL implications and/ or alignment to relevant FINANCIAL management legislation, regulations and policies o Developing/Managing the development of FINANCIAL models and scenario plans to support decision making processes To contribute to the effective and efficient functioning of the Municipality Ongoing Strategic Performance Management Manages the performance of the Division by.

6 O Overseeing the implementation of the performance management system within area of responsibility o Leading the process of monitoring, evaluating and reporting on the performance of the Division in line with agreed measures and standards o Managing the performance reporting process in order to ensure measurability, accuracy, validity, reliability and timeliness of submissions o Making submissions and presentations to relevant stakeholders on the substantive details contained in the performance reports To ensure accountability and performance by the Division Ongoing Change Management Guides the management of change within the area of responsibility by: o Analyzing the FINANCIAL and non- FINANCIAL impact of changes in the external and internal environment that could affect area of responsibility o Managing and implementing change management initiatives within area of responsibility (as required) o (Proactively) finding creative and innovative solutions to change o Consulting with, and management of various stakeholders In order to ensure the creation of a conducive work environment Ongoing _____ (JOB NO.)

7 3 duties OF THE POST NO. Key Performance Area (WHAT) Focus Area duties /Tasks (HOW) Purpose (WHY) Frequency particularly regarding change 2 FINANCIAL Management Strategic FINANCIAL Management Guides effective, efficient and economic FINANCIAL management and administration in line with the MFMA, FINANCIAL Regulations and Treasury Instructions by: o Developing and implementing finance and FINANCIAL management strategies o Guiding the development, implementation and periodic review of FINANCIAL policies, systems, controls, guidelines and instructions to ensure effectiveness, efficiency and relevance o Compiling and managing the Municipality s budget in alignment with the Integrated Development Plan (IDP) o Preparing multi-year revenue and expenditure forecasts, strategic plans, budgets and estimates.

8 And advising the impact thereof on service delivery, performance and the FINANCIAL POSITION of the Municipality o Supporting the accounting OFFICER in overseeing the FINANCIAL management, tax implications and performance of service delivery mechanisms, both internal and external (including municipal entities) and outsourced service agreements o Monitoring and addressing non-compliance with FINANCIAL management policies and procedures o Developing and managing strategies, processes and systems for providing FINANCIAL management support to other functions within the Municipality To ensure that the Municipality s finances are managed effectively and efficiently Ongoing Budget Management Guides the effective and efficient management of the Municipality s budget by.

9 O Leading and managing the budget preparation, adjustment and implementation process o Supporting the accounting OFFICER in ensuring that the budget is aligned to the relevant policies and the Integrated Development Plan and Service Delivery and Budget Implementation Plan o Overseeing capital and operational budget expenditure o Monitoring and managing irregular, unauthorised and/or wasteful expenditure To ensure the effective management of the FINANCIAL resources of the Municipality Ongoing _____ (JOB NO..) 4 duties OF THE POST NO. Key Performance Area (WHAT) Focus Area duties /Tasks (HOW) Purpose (WHY) Frequency Revenue Management Guides the effective and efficient management of the Municipality s revenue by: o Developing and managing the Municipality s system for managing revenue, including billing, collection and debt recovery in line with legislative requirements and relevant standards o Developing and implementing appropriate strategies for enhancing the revenue of the Municipality and/or reducing revenue losses o Managing and coordinating the Municipality s revenue management programme, including Debt Collection, Credit Control.

10 Indigent Management and Customer Care and Management o Managing grants in line with legislative requirements and national guidelines o Developing and managing the rates and tariff system of the Municipality o Advising and managing the Municipality with respect to investments To contribute towards the FINANCIAL sustainability of the Municipality Ongoing Maintaining working capital Regulates and maintains cash flow and the short-, medium- and long-term viability of operations by: o Monitoring and advising the accounting OFFICER of changes that may affect the Municipality s working capital o Contributing to the prioritization of working capital to align with strategies and goals o Contributing to decisions regarding borrowing and the significance thereof to service delivery programmes o Applying best practice risk management strategies to the management of working capital To ensure sufficient working capital (cash flow/ short term liquidity) Ongoing FINANCIAL Performance and Reporting Leads and manages the FINANCIAL reporting process by.