COMMANDER'S WORKBOOK FOR …

1 2D EDITIONCOMMANDER'S WORKBOOKFORADMINISTRATION &., SEP 2 1 1982 PREPAR~ED BY:Admin Team .82 09 13 106 Readiness eroup BraggI August 1982 DEPARTMENT OF THE ARMYREADINESS GROUP BRAGGHEADQUARTERS, US ARMY READINESSAND MOBILIZATION REGION III, FIRST US ARMYFORT BRAGG. NORTH CAROLINA aS07 AFKA-RR-CGI 7 September 1982 SUBJECT: Request for Scientific Technical ReportsDefense logistics AgencyATTN: DTIC-DDA-lDefense Documentation CenterCameron StationAlexandria, VA 22314I. Reference your letter dated 31 August Enclosed are 2 copies of the COMMANDER'S WORKBOOK FOR ADMINISTRATIONAND logistics , dated I August 1982. This edition supersedes the 1 January1980 The first request was not received by this Incl CURTIS A. ELOATCHas CPT, AGCCh, Admin Team4I{44 ." -- WORKBOOK INTRODUCTIONTALOFCNESPERSONNEL GROUP I--lA FORM 143, UNIT MANNING CHART MODULE 1-1--DA FORM 1379, US ARMY RESERVE COMPONENTS UNIT RECORD 1-2OF RESERVE TRAINING--DD FORM 93, RECORD OF EMERGENCY DATA 1-3--VA FORM 29-8286, SERVICEMAN'S GROUP LIFE INSURANCE ELECTIOI 1-4--DA FORM 201, MILITARY PERSONNEL RECORDS JACKET 1-5--DA FORM 2, PERSONNEL QUALIFICATION RECORD, PART I 1-6-1--DA FORM 2-1, PERSONNEL QUALIFICATION RECORD, PART 11 1-6-2--DD FORM 722, HEALTH RECORD, DA FORM 3444, TERMINAL DIGIT FILE FOR 1-7 TREATMENT RECORD--OFFICER EVALUATION REPORTS 1-8--ENLISTED EVALUATION REPORTS 1-9--NOCEETPROCEDURES 1-10 administration GROUP 2--PUBLICATIONS/BLANK FORMS MODULE 2-1--UCINLFILES 2-2--MILITARY ORDERS 2-3--THE ARMY PRIVACY PROGRAM 2-4--UNIT FUND 2-5 SUPPLY GROUP 3--PROPERTY BOOK, PROPERTY ACCOUNTABILITY MODULE 3-1-1--PROPERTY BOOK, AUTHORIZATION MEDIA 3-1-2--PROPERTY BOOK.}

2 PREPARATION AND MAINTENANCE 3-1-3-PROPERTY BOOK, INVENTORY REQUIREMENTS 3-1-4--ROERYBOOK, REPORTING REQUIREMENTS 3-1-5--DA FORM 2064, DOCUMENT REGISTER, EXPENDABLE/DURABLE 3-2-1--DA FORM 2064, DOCUMENT REGISTER, NON-EXPENDABLE 3-2-2--DA FORM 2062, HAND RECEIPTS 3-3-1--DA FORM 2062, HAND RECEIPT ANNEXES 3-3-2-DA FORM 2062, COMPONENT HAND RECEIPTS 3-3-3--COTHNGRECORDS: INDIVIDUAL, DA FORM 3161, PERSONAL CLOTHING 3-4-1 REQUEST--COTHNGRECORDS: ORGANIZATIONAL, DA FORM 3645, ORGANIZATIONAL 3-4-2 AND EQUIPMENT RECORD--COTHNGRECORDS: INDIVIDUAL, DA FORM 4886 and 4886-1, PERSONAL 3-4-3 CLOTHING RECORD--ACONTNGFOR LOST, DAMAGED, DESTROYED PROPERTY, DD FORM 362, 3-5-1 STATEMENT OF CHARGES* -ACONTNGFOR LOST, DAMAGED, DESTROYED PROPERTY, DO FORM 1131, 3-5-2 CASH COLLECTION VOUCHER --* --CCOUTINGFOR LOST, DAMAGED, DESTROYED PROPERTY, DA FORM 4697, 3-3 REPORT OF SURVEY--FORT BRAGG PHYSICAL SECURITY FORMS FOR ARMS/ARMS ROOM INVENTORY 3-6-1 AND CONTROL, FB FORM 2488 SERIES--PHYSICAL SECURITY OF WEAPONS 3-6-2 TABLE OF CONTENTSFOOD SERVICE GROUP 4--DA FORM 2970, SUBSISTENCE REPORT AND FIELD RATION REQUEST MODULE 4-1--SB 10-263, 14-DAY US ARMY RESERVE COMPONENT MENU 4-2--DA FORM 2970, SUBSISTENCE QUARTERLY REPORT 4-3--DO FORM 1544, CASH MEAL PAYMENT SHEET 4-4 STRENGTH MAINTENANCE GROUP 5--THE RETENTION MANAGER'S AND THE AST'S ROLES IN THE UNIT MODULE 5-1 STRENGTH MAINTENANCE PROGRAMINTRODUCTION TO THECOMMANDER'S WORKBOOK FORADMINISTRATION AND LOGISTICSPURPOSE.

3 The COMMANDER'S WORKBOOK for administration and logistics was createdto assist Reserve Component (RC) unit commanders in the supervisory areas ofadministration and logistics . The procedures established herein are intended toprovide commanders with a working knowledge of certain functional responsibilitiesof Administrative Supply Technicians (AST's) and Full Time Manning (FTM) WORKBOOK is applicable to all cnmnanders of RC company anddetachment size ">The WORKBOOK is divided into five (5) groups. Each group addresses amajor functional administrative/logistical area; Group 1, Personnel; Group 2, administration ; Group 3, Unit Supply; Group 4, Food Service; and Group 5, StrengthMaintenance. Each group is subdivided into specific functional responsibilitiesreferred to as ..GENERAL COMMENTS: The COMMANDER'S Guide for administration and logistics was pre-pared by the Admin Team, Readiness Group Bragg, for use by unit commanders.

4 Anyquestions pertaining to this WORKBOOK may be addressed to the Admin Team, AV 236-0219/4104; Comercial (919) 396-0219/4104; or FTS 675-0219/4104. All information containedheroin is current as of the published date. The responsibility for updating regu-latory guidance within the functional areas rests with the ,--I .. COMMANDER'S WORKBOOK FOR GROUP: PERSONNELADMINISTRATION/ logistics MODULE: 1-11AA FORM 143, UNIT MANNING CHART(DELETED PENDING PUBLICATION OFSIDPERS-USAR UNIT MANNING REPORTPROCEDURES)REFERENCE:1A REG 135-1241-1-f 'S WORKBOOK FOR GROUP: PERSONNELADMINISTRATION/ logistics MODULE: 1-2DA FORM 1379, US ARMY RESERVE COMPONENTSUNIT RECORD OF RESERVE TRAININGI I-REFERENCE:AR 140-1851-2 MODULE 1-2DA FORM 1379, US ARMY RESERVE COMPONENTSUNIT RECORD OF RESERVE TRAININGTASK: To emphasize key aspects of DA Form 1379, US Army Reserve ComponentsUnit Record of Reserve : Given:1. DA Form 1379, your unit copy, and guidance within this lAA Form 143, your unit copy, unit manning chart, or SIDPERS-USAR Unit Manning Report (UMR).

5 STANDARD: You must be able to:1. Compare DA Form 1379 and lAA Form 143 or SIDPERS-USAR UMR drillstrength and Unit Reserve Personnel Master File Compare DA Form 1379 and IAA Form 143 or SIDPERS-USAR UMR ele-ments in columns a through f Compare column j and k, 1AA Form 143 with column d. InitialActive Duty Training Status Codes, DA Form 1379, to insure theyare accurately reported for enlisted Compare other data elements (columns a thru f) on the DA Form1379 with l&A Form 143 to insure accurate Compare drill attendance accounting record with column g, DA Form1379, Attendance/Absence symbols, to insure Review the computer recapitulation of the units Reserve PersonnelMaster File to insure update to reflect unit assigned drill strengthprior to Establish controls to insure submission of the DA Form 1379 within72 hours of completion of : AR 140-158, dated 15 September 1979, Training and Retirement PointCredits and Unit Level Strength Accounting Records, as modified by1A DA Form 1379 Information TO DO:1.

6 Insure that data changes to DA Form 1379 are recorded in compliance with AR140-185. (Ref: Appendix D, AR 140-185, and 1A DA Form 1379 Information Bulletins).1-3 MODULE 1-22. Insure that the correct attendance/absence symbols are recorded at column g,DA Form 1379. (Ref: Item #26c, Appendix D, AR 140-185).3. Insure that the computer recapitulation of the units RPMF strength is updatedto reflect drill Authenticate the DA Form 1379 and insure disposition is being made within72 hours of completion of 1-4__COMMANDER'S WORKBOOK FOR GROUP: PERSONNELADMINISTRATION/ logistics MODULE: 1-3DD FORM 93 RECORD OF EMERGENCY DATAREFERENCE:AR 600-10_ _ _ _ 1-5 MODULE 1-3DD FORM 93, RECORD OF EMERGENCY DATATASK: To emphasize key aspects of DD Form 93, Record ofEmergency : Given 00 Form 93 and guidance within this : You must be able to:1. Spot check Military Personnel Records Jacketsto insure accurate preparation of the DD Form Identify annual review requirements of the DO Fo~rm93 by assigned : Chapter 11, AR 600-10, The Army Casualty TO DO:1.

7 Insure a suspense system is established to effect the review ofthe 00 Form 93:a. During Upon arrival into your Annually, during the birth month. (Reference Para 11-3,Chapter 11, AR 600-10).2. Insure that all DO Forms 93 are prepared IAW Chapter 11. AR 6C0-10.(Reference Para 11-2, Chap 11, AR 600-10).3. Insure that only black or blue-black ink is used for preoarationof forms. (Reference Para 11-2, Chap 11, AR 600-10).4. Counsel unit members on the importance of the DO Form 93. (ReferencePara 11-1, Chap 11, AR 600-10).1-6 Mac Adams, John Herman Jr. 9999Y4 ASusan B. Jns145 Rail Fence ,_AnytqW!I, USA 1111 __~ I ~ , * t _Dr., Anytown. S T ~ _K ~ Carol -E Bromm- ---_____~ *~~t1"Tns #3-69211___ -- _ __ Lted-af, Omahai 39 ZlA& -"SAMPLE FOR INSTRUCTIONAL PURPOSES ONLY"- COMMANDER'S WORKBOOK FOR GROUP: PERSONNELADMINISTRATION/ logistics MODULE: 1-4VA FORM 29-8286,SERVICEMEN'S GROUP LIFE INSURANCE ELECTIONIREFERENCE:AR 608-21-8 MODULF 1-4VA FORM 29-8?

8 86, U[RVI(.LMLN", GROUP I Ill. INSURAN(. 1.( 0 INTASK: To emphasize key aspects of VA Form 29-8286,Servicemen's Group Life Insurance : Given VA Form 29-8286 and guidance within : You must be able to:1. Spot check Military Personnel RecordsJackets to insure accurate preparationof the VA Forms Establish a system to insure personnelare interviewed and counselled frequentlyto insure that they understand the ourposeof SGLI, why they must have the documenton file, and the importance of keepina thisform Establish a system to insure the VA Formsare reviewed and updated annually, durinothe calendar quarter in which the member'sbirth month : AR 608-2, Servicemen's Group Life Insurance (SGLI)-Veteran's Group Life Insurance (VGLI).WHAT TO DO:( i1. Insure all members have an understandina of the requirement tohave the SGLI election, the review requirement and the importanceof the document. (Reference Para 1-4, AR 608-2).2. Insure that personnel are aware of the confidentiality of theinformation contained on the document; and are provided the PrivacyAct Statement.))))]

9 (Reference Para 1-4, AR 608-2).3. Insure that VA Forms 29-8286 are completed IAW the instructionscontained on the forms. Members must be counselled on desicnatingbeneficiaries. (Reference Para 2-26, AR 608-2). If "BY LAW" isentered, it must be entered in the member's own handwriting. (ReferencePara 2-27, AR 608-2).1-9 MODULE 1-44. Insure all copies are completed and have original signatures.(Reference Para E, reverse side of VA Form 29-8286).5. Insure each Military Personnel Record Jacket and PersonnelFinance Record has a properly completed VA Form 29-8286. (ReferenceRule 4, Table 1-1, Page 1-2, AR 608-2).1-10)UKVI1_tMk~h'5 (RUUV LIFE INSURANCE kLt(-lIU'vmiPE,m AV T h., 6v A(. i .it Ac Iat rUy A'ND R& IrkI'tV MEN& (,. h',,- ""1 'WI1'-i*n.' ' -REDUC ING Olt REFUSING~ 2. STATING TO WHOM AND0 10 WUSETI INSURANCE INSURANCE SHOULD BE PAIDP0114 FOR 01 .,,, ~. *,., i e* , , ..100. 1 ..e -_ .MAC ADAMS, JOHN HENRY JR.)))

10 L SP4 Army HHO & PAC, 1st 8de, 100th Div (TNG), Winston-Salem, NC REDUCING ON REFUSING INSURANCEBy law you are automatically insured for S20,000. If you do not want S2O,O00 insurance write below in your own handwriting'.I want only $15,000, S13,00. ar S5,000 Insurance' or " I want no insurance" as you prefer. Reduced or refused insurance can beresiored only by written request with pmtof of anod health and compliance with other SENEFICIARY(IES) AMD0 PAYMENT TO BENEFICIARY(IES) f(Read insrruction. C and 0ie. r-'ersel _____IMPORTA14T -You must write iG rhe saces below( 1) "By Law" in your own handwriting if you wish the law to apply (as explained on reverse) or,(2) The names and other information for persons you wont to receive your is paid in a lamp sum or 36 equal monrthly installments at the option of the beneficiary(sus). If you insert "36" un-der "Payments to Beneficiary,." payment will be made only in 36 equal monthly installments.)