CONTACT DETAILS, FORMS & SUPPORTING DOCUMENTS …

1 Page 1 of 22 CONTACT details , FORMS & SUPPORTING DOCUMENTS REQUIRED WHEN TRANSACTING WITH CIPC NAME RESERVATIONS Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Name reservations E-services (via website) None Manual (completing form and e-mailing it) Certified identity copy (ID) of applicant /owner of customer code Letter from owner of company / close corporation / co-operative / trade mark (if associated name is used and if ticked yes at any of the options under item 1(2) or 2) Certificate of Translation if name is in any other language than one of the official languages of South Africa If using e-services.

2 No DOCUMENTS need to be e-mailed Manual Name Reservation R75 - manual R50 - electronic Extension of Name Reservation R50 manual R30 - electronic Defensive name Proof that applicant has a material interest in name Defensive Name Reservation R250 manual R200 electronic Extension of Defensive Name R50 manual R30 - electronic Application to transfer a reserved or registered name details of the transferor Reserved name and reservation number as it appear on the Name and address of the transferee Certified copies of identity DOCUMENTS standard for both transferor and transferee R75 electronically R100 manually v1 2 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees CLOSE CORPORATION AMENDMENTS Close corporation amendments CK2 Change in principle business Change in name Change in membership detail and change in financial.

3 CK2A Change in address Change in accounting officer Certified identity copy of applicant Certified ID /passport copies of all members and resigning members A written instrument by the close corporation confirming the changes of membership signed by all members In the case of a deceased member, an executor s letter issued by the Master of the High Court. The CK2 document must be signed by the executor. A certified ID copy of the executor of the estate must also be attached. Change in accounting officer - attach a letter of consent from the accounting officer. Certified copy/passport of the accounting officer.

4 E-mail certified CK2/CK2A FORMS and SUPPORTING DOCUMENTS to: CC Membership - Electronic: CC Membership - Manual: - Accounting Officer s resignation letters/consent letters: Manual change in address: Manual fin year end changes: Principal business change: The request for close corporation amendments will not be affected until a certified scanned copy or a hard copy of the CK2/CK2A, signed by all the members and resigning members of the CLOSE CORPORATION, as well as all the SUPPORTING DOCUMENTS are received by CIPC. CK2 R30 CK2A free of charge v1 3 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees DEREGISTRATION AND RE-INSTATEMENTS FOR COMPANIES AND CLOSE CORPORATIONS Company and close corporation re-instatement Certified ID copy of the applicant (director/member); Certified ID copy of the customer filing the application; Multiple deed search (reflecting ownership of immovable property or not) deed search for each of the 10 regional Deeds Offices.

5 Letter Department of Public Works, indicating that the department has no objection to the re-instatement, if it has immovable property; Advertisement in a local newspaper giving 21 calendar days notice of proposed application for re-instatement; Affidavit indicating the reasons for the non filing of annual returns, if deregistration was due to non compliance in relation to annual returns; Affidavit indicating the reason for the original request for deregistration, if the company or close corporation itself applied for deregistration; and Sufficient documentary proof indicating that the company or close corporation was in business or that it had any outstanding assets or liabilities ( property, intellectual property rights) at the time of deregistration.

6 R200 v1 4 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Company and close corporation deregistration (by company or close corporation) An original letter head of either the company or close corporation or any other person applying for deregistration. The letter must contain the following information: statement and sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax number (if available).

7 If the company or close corporation submits the request, the letter must be signed by each active director, member or the company or close corporation s duly authorised representative or otherwise by the person who is requesting the deregistration; and a certified ID copy of any of the persons signing the letter wherein deregistration is required. If the company or close corporation makes the application:- tax clearance certificate or any other written confirmation from the South African Revenue Services (SARS) that no tax liability is outstanding; a certified ID copy of any of the persons signing the letter wherein deregistration is requested; and if application is submitted by the company or close corporations duly authorized representative, proof of such authorization in the form of a resolution by the company or close corporation appointing such representative.

8 R0 v1 5 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Company and close corporation deregistration (by third party) An original letter head of either the company or close corporation or any other person applying for deregistration. The letter must contain the following information, statement and sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax number (if available); a certified ID copy of any of the persons signing the letter wherein deregistration is required.

9 If a third party (any person other than the company, close corporation or its duly appointed representative itself) makes the application: - sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax clearance certificate or any other written confirmation from the South African Revenue Services (SARS) that no tax liability is outstanding; and a certified ID copy of any of the persons signing the letter wherein deregistration is requested.

10 R0 v1 6 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Objection to company or close corporation deregistration An original letter head of the person objecting to the deregistration. The letter must contain the following information: The reason for objecting to the deregistration; and CONTACT details of the person objecting to the deregistration Certified ID copy of the person objecting to the deregistration. Note: This is only applicable if the company or close corporation is in voluntary deregistration. If the company or close corporation is in annual return deregistration, then all outstanding annual returns must be submitted to cancel the deregistration.