Example: tourism industry

CONTACT DETAILS, FORMS & SUPPORTING DOCUMENTS …

Page 1 of 22 CONTACT details , FORMS & SUPPORTING DOCUMENTS REQUIRED WHEN TRANSACTING WITH CIPC NAME RESERVATIONS Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Name reservations E-services (via website) None Manual (completing form and e-mailing it) Certified identity copy (ID) of applicant /owner of customer code Letter from owner of company / close corporation / co-operative / trade mark (if associated name is used and if ticked yes at any of the options under item 1(2) or 2) Certificate of Translation if name is in any other language than one of the official languages of South Africa If using e-services, no DOCUMENTS need to be e-mailed Manual Name Reservation R75 - manual R50 - electronic Extension of Name Reservation R50 manual R30 - electronic Defensive name Proof that applicant has a material interest in name Defensive Name Reservation R250 manual R200 electronic Extension of Defensive Name R50 manual R30 - electronic Application to transfer a reserved or registered name details of the transferor Reserved name and reservation number as it appear on the Name and address of the transferee Certified copies of identity DOCUMENTS standard for both transferor and transferee R

compliance in relation to annual returns; ... statement and sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and persons’ signing the letter(ii) has no assets or, because of the inadequacy of its assets, that ...

Tags:

  Form, Annual, Document, Compliance, Testament, Supporting, Details, Contact, Contact details, Confirming, Forms amp supporting documents

Information

Domain:

Source:

Link to this page:

Please notify us if you found a problem with this document:

Other abuse

Transcription of CONTACT DETAILS, FORMS & SUPPORTING DOCUMENTS …

1 Page 1 of 22 CONTACT details , FORMS & SUPPORTING DOCUMENTS REQUIRED WHEN TRANSACTING WITH CIPC NAME RESERVATIONS Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Name reservations E-services (via website) None Manual (completing form and e-mailing it) Certified identity copy (ID) of applicant /owner of customer code Letter from owner of company / close corporation / co-operative / trade mark (if associated name is used and if ticked yes at any of the options under item 1(2) or 2) Certificate of Translation if name is in any other language than one of the official languages of South Africa If using e-services, no DOCUMENTS need to be e-mailed Manual Name Reservation R75 - manual R50 - electronic Extension of Name Reservation R50 manual R30 - electronic Defensive name Proof that applicant has a material interest in name Defensive Name Reservation R250 manual R200 electronic Extension of Defensive Name R50 manual R30 - electronic Application to transfer a reserved or registered name details of the transferor Reserved name and reservation number as it appear on the Name and address of the transferee Certified copies of identity DOCUMENTS standard for both transferor and transferee R75 electronically R100 manually v1 2 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees CLOSE CORPORATION AMENDMENTS Close corporation amendments CK2 Change in principle business Change in name

2 Change in membership detail and change in financial. CK2A Change in address Change in accounting officer Certified identity copy of applicant Certified ID /passport copies of all members and resigning members A written instrument by the close corporation confirming the changes of membership signed by all members In the case of a deceased member, an executor s letter issued by the Master of the High Court. The CK2 document must be signed by the executor. A certified ID copy of the executor of the estate must also be attached. Change in accounting officer - attach a letter of consent from the accounting officer. Certified copy/passport of the accounting officer. E-mail certified CK2/CK2A FORMS and SUPPORTING DOCUMENTS to: CC Membership - Electronic: CC Membership - Manual: - Accounting Officer s resignation letters/consent letters: Manual change in address: Manual fin year end changes: Principal business change: The request for close corporation amendments will not be affected until a certified scanned copy or a hard copy of the CK2/CK2A, signed by all the members and resigning members of the CLOSE CORPORATION, as well as all the SUPPORTING DOCUMENTS are received by CIPC.

3 CK2 R30 CK2A free of charge v1 3 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees DEREGISTRATION AND RE-INSTATEMENTS FOR COMPANIES AND CLOSE CORPORATIONS Company and close corporation re-instatement Certified ID copy of the applicant (director/member); Certified ID copy of the customer filing the application; Multiple deed search (reflecting ownership of immovable property or not) deed search for each of the 10 regional Deeds Offices; Letter Department of Public Works, indicating that the department has no objection to the re-instatement, if it has immovable property; Advertisement in a local newspaper giving 21 calendar days notice of proposed application for re-instatement; Affidavit indicating the reasons for the non filing of annual returns, if deregistration was due to non compliance in relation to annual returns; Affidavit indicating the reason for the original request for deregistration, if the company or close corporation itself applied for deregistration; and Sufficient documentary proof indicating that the company or close corporation was in business or that it had any outstanding assets or liabilities ( property, intellectual property rights) at the time of deregistration.

4 R200 v1 4 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Company and close corporation deregistration (by company or close corporation) An original letter head of either the company or close corporation or any other person applying for deregistration. The letter must contain the following information: statement and sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax number (if available); if the company or close corporation submits the request, the letter must be signed by each active director, member or the company or close corporation s duly authorised representative or otherwise by the person who is requesting the deregistration; and a certified ID copy of any of the persons signing the letter wherein deregistration is required.

5 If the company or close corporation makes the application:- tax clearance certificate or any other written confirmation from the South African Revenue Services (SARS) that no tax liability is outstanding; a certified ID copy of any of the persons signing the letter wherein deregistration is requested; and if application is submitted by the company or close corporations duly authorized representative, proof of such authorization in the form of a resolution by the company or close corporation appointing such representative. R0 v1 5 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Company and close corporation deregistration (by third party) An original letter head of either the company or close corporation or any other person applying for deregistration. The letter must contain the following information, statement and sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax number (if available); a certified ID copy of any of the persons signing the letter wherein deregistration is required.

6 If a third party (any person other than the company, close corporation or its duly appointed representative itself) makes the application: - sufficient documentary proof confirming that: (i) the company or close corporation is not carrying on business or is dormant, and (ii) has no assets or, because of the inadequacy of its assets, that there is no reasonable probability of the company being liquidated; tax clearance certificate or any other written confirmation from the South African Revenue Services (SARS) that no tax liability is outstanding; and a certified ID copy of any of the persons signing the letter wherein deregistration is requested. R0 v1 6 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Objection to company or close corporation deregistration An original letter head of the person objecting to the deregistration.

7 The letter must contain the following information: The reason for objecting to the deregistration; and CONTACT details of the person objecting to the deregistration Certified ID copy of the person objecting to the deregistration. Note: This is only applicable if the company or close corporation is in voluntary deregistration. If the company or close corporation is in annual return deregistration, then all outstanding annual returns must be submitted to cancel the deregistration. Objection letter must be submitted before the date of final deregistration of the company or close corporation. R0 Company or close corporation re-instatement Court Order Letter head of person submitting court order indicating CONTACT details of person submitting it and customer code; and Copy of court order re-instating the company or close corporation.

8 Notes: Customer code must be indicated on letter as well as court order in order to receive automatic notification of processing; If the court order states rule nisi is confirmed then the previous court order issuing the rule nisi must also be submitted R0 v1 7 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees REGISTRATION OF COMPANIES Private company short form Important Note: Customers are advised and encouraged to file private company short form ( ) changes electronically, as the turnaround time for electronic applications is 3 days from the date of receipt of the SUPPORTING DOCUMENTS , and that of manual applications is 25 days from tracking the document Recommended register electronically via e-services Main FORMS : Notice of incorporation Memorandum of incorporation Secondary FORMS : Annexure A Initial directors of company Annexure B Alternative names for the company (if name to be reserved at incorporation) Annexure D notice of company appointments (if auditor and/or company secretary is appointed) (if applicable) - Confirmation notice of name reservation Certified identity copy of applicant Certified identity copy of all incorporators and directors Power of attorney (if applicable) If there is a trust or company/juristic person as an incorporator, the resolution, as well as the certified ID copy of the duly authorised representative must be attached Electronically email SUPPORTING DOCUMENTS for electronic registration to Important Note: 1) DOCUMENTS must be submitted in PDF or TIFF format.

9 2) DOCUMENTS must be send as one attachment. 3) must be attached if a name has been approved. 4) The application must be finalised within 30 calendar days from date of lodgment. 5) DOCUMENTS must only be lodged once funds are reflecting in the customer code. 6) DOCUMENTS must reflect as an attachment and not form part of the body of the e-mail. 7) DOCUMENTS must be legible and only submitted once. 8) Application queried/rejected via cannot be re-used, customers are required to recapture information and get a new tracking number. Attach all the SUPPORTING DOCUMENTS required then email them to dedicated email address for registration. 9) Tracking number must be clearly stated in the subject heading of the email. Manual e-mail application form and SUPPORTING DOCUMENTS to R175 minus name reservation fee if name was reserved R125 if name was reserved electronically R100 if name was reserved manually v1 8 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Profit company long form Main FORMS and Secondary FORMS Annexure A Annexure B (if name to be reserved at incorporation) Annexure C (if ring fencing) Annexure D (if auditor, audit committee members and/or company secretary is appointed) (if applicable) - Confirmation notice of name reservation Certified identity copy of applicant Certified identity copy of all incorporators and directors Power of attorney (if applicable)

10 Email application form and SUPPORTING DOCUMENTS to R475 minus name reservation fee if name was reserved R425 if name was reserved electronically R400 if name was reserved manually Non profit company without members short form Main FORMS and Secondary FORMS Annexure A Annexure B (if name to be reserved at incorporation) Annexure D (if auditor, audit committee members and/or company secretary is appointed) (if applicable) - Confirmation notice of name reservation Certified identity copy of applicant Certified identity copy of all incorporators and directors Power of attorney (if applicable) Email application form and SUPPORTING DOCUMENTS to R175 minus name reservation fee if name was reserved R125 if name was reserved electronically R100 if name was reserved manually v1 9 Function FORMS to complete SUPPORTING DOCUMENTS required E-mail address for filing applications Fees Non profit company without members long form Main FORMS and Secondary FORMS Annexure A Annexure B (if name to be reserved at incorporation) Annexure C (if ring fencing) Annexure D (if auditor, audit committee members and/or company secretary is appointed) (if applicable) - Confirmation notice of name reservation Certified identity copy of applicant Certified identity copy of all incorporators and directors Power of attorney (if applicable) Email application


Related search queries