Convention Manual - Universal Postal Union

1 Convention ManualUpdate 1 June 2019 Berne 2019 International Bureau of the Universal Postal UnionIINote concerning the printingThe text of the Convention is printed in bold texts of the Regulations and of the Final Protocols are printed in ordinary texts of the commentary by the International Bureau are printed in small char acters preceded by a square (g). The number of the provision commented on is printed in bold amendments to the texts made in subsequent updates of the Manual are marked by a vertical line ( ) in the margin opposite the amended new edition of the Convention Manual includes the provisions of the Universal Postal Convention as revised by the 2016 Istanbul Congress, those of the Regula tions as revised by the POC at both of its sessions in 2017, and the commentary made by the International Manual is designed so as to give the reader immediate access to all the infor mation about one and the same matter, viz: the provisions of the Universal Postal Convention , indicated by Article 1-40 the provisions of the Regulations, indicated by Article 01 001 to 34 206 the provisions of the Final Protocol, given after the article concerned and indicated by Prot Article.

2 Or Prot Article R .. the commentary by the International Bureau following the provisions to which it numbering of the Regulations articles begins with the two digit number of the Convention article to which it refers, followed by a dash, followed by a three digit number. The first number after the dash indicates whether the article corresponds to the Postal services in general (0), to letter post (1), or to parcel post (2).For example, article 01 001 refers to article 1 of the Convention ; 001 indicates Postal services in a practical matter, Regulations articles may only be presented under one Convention article; nevertheless, they are to be read as applicable to all articles, regardless of where they fall in the contents of the Manual . The text applies to all services within the meaning of the provisions as approved by the Congress and the Postal Operations Council. For example, provisions concerning customs ( Convention article 20) apply to basic as well as supplementary services (Conven tion articles 17 and 18).

3 IVVC ontents VIIList of UPU member countries and other territories included in the Union .. XITable of UPU letter post charges .. XVList of XIXT able of contents .. XXIList of XXXVIIP rovisions of the Universal Postal Convention and its Regulations supple mented by the relevant articles of the Final Protocols, the commentary by the International Bureau, and the formsOther decisions concerning the provisions of the Convention and its RegulationsContentsVIPoste aux lettres Conv. Art. 1 VIIA bbreviations(The abbreviations listed below are mainly used in the commentary)A. Common abbreviationsAdd Prot Additional Protocol to the constitution of the UPUAgr AgreementAI advice of entry (Giro)AO other items or items other than LC in the classification system based on contentAR advice of deliveryarbit arbitrationart articlec centimeCA Council of AdministrationCCC Customs Cooperation CouncilCCPS Consultative Council for Postal Studies (up to 1994)cf confer (= compare)circ circularcm centimetrecol columncomm commentaryComm CommitteeCompendium Compendium of Information (Letter Post, Parcel Post, etc.)

4 Published by the International BureauConf ConferenceConst or constitution constitution of the Universal Postal UnionConv or Convention Universal Postal Conventiondm decimetreDO designated operatorDoc Document (of Congresses, CA, POC, etc.)doc documentEC Executive Council (up to 1994)ECOSOC UN Economic and Social CouncilEDI electronic data for exampleEPFSC European Postal Financial Services CommissionFAO United Nations Food and Agriculture Organizationg grammeGen Regs General Regulationsh hourIAEA International Atomic Energy AgencyIATA International Air Transport AssociationIB International BureauIBRS International Business Reply ServiceAbbreviationsUpdate 1 June 2019 VIIIICAO International Civil Aviation Organizationid idemINCB International Narcotics Control BoardISO International Organization for StandardizationJournal or Periodical Union Postale (quarterly publication of the International Bureau)kg kilogrammekm kilometrelb (16 oz) pound avoirdupois ( grammes)

5 LC letters and postcardsLDCs least developed countriesLP letter postLTAT Latest Transport Arrival Timem metremax maximummin minimummm millimetremn minute (of time)nm nautical mile (1852 metres)No numberoz ounce ( grammes) (one sixteenth of the pound avoirdupois)p, pp page(s)para paragraphPeriodical See under JournalPOC Postal Operations CouncilPPCO Parcel Post Compendium OnlinePPSA Postal Payment Services Agreementprop proposalProt or Protocol Final Protocol (to the respective Act)QSF Quality of Service Fundrec recastRegs RegulationsRP Regulations of the Postal Payment Services Agreements second (time) Surface airlifted mailt tonne (1000 kilogrammes)t km tonne kilometre or kilometric tonne (unit used in connection with conveyance) sea land transitUN United NationsUPU or Union Universal Postal Unionvol volumeWCO World Customs OrganizationWHO World Health OrganizationAbbreviationsIXB.

6 Abbreviations relating to forms(These abbreviations are always followed by the serial number of the form)CN Convention (from Seoul 1994)CP ParcelsAbbreviations relating to formsXPoste aux lettres Conv. Art. 1 XIList of UPU member countries and other territories included in the UnionAfghanistanAlbaniaAlgeriaAngolaAnti gua and BarbudaArgentinaArmeniaAruba, Cura ao and Sint MaartenAustralia Norfolk IslandAustriaAzerbaijanBahamasBahrain (Kingdom)BangladeshBarbadosBelarusBelgiu mBelizeBeninBhutanBoliviaBosnia and HerzegovinaBotswanaBrazilBrunei DarussalamBulgaria (Rep.)Burkina FasoBurundiCambodiaCameroonCanadaCape VerdeCentral African China (People s Rep.) Hong Kong, China Macao, ChinaColombiaComorosCongo (Rep.)Costa RicaC te d Ivoire (Rep.)CroatiaCubaCyprusCzech People s Rep. of KoreaDem. Rep. of the CongoDenmark Faroe Islands GreenlandDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFiji Finland (including the land Islands)France French Overseas Departments: French Guiana Guadeloupe (including St Barth l my and St Martin) Martinique R Union Territorial Community of Mayotte Territorial Community of St Pierre and Miquelon French Overseas Territories coming within the Union s jurisdiction by virtue of article 23 of the constitution .

7 French Polynesia (including Clipperton Island) French Southern and Antarctic Territories (St Paul and Amsterdam Islands, Crozet Islands, Kerguelen Islands, Terre Ad lie) New Caledonia Wallis and Futuna Islands Scattered islands (Bassas da India, Europa, Juan de Nova, Glorieuses, Tromelin)GabonGambiaGeorgiaGermanyGhanaG reeceGrenadaGuatemalaGuineaGuinea BissauGuyanaHaiti Honduras (Rep.)HungaryIcelandIndia IndonesiaIran (Islamic Rep.)Iraq IrelandIsraelItaly JamaicaJapanJordanKazakhstanList of UPU member countries and other territories included in the UnionXIIK enyaKiribatiKorea (Rep.)KuwaitKyrgyzstanLao People s Dem. MaltaMauritaniaMauritiusMexicoMoldovaMon acoMongoliaMontenegroMoroccoMozambiqueMy anmarNamibiaNauruNepalNetherlands Caribbean part of the Netherlands (Bonaire, Saba and Sint Eustatius) New Zealand (including the Ross Dependency) Cook Islands Niue TokelauNicaraguaNigerNigeriaNorth MacedoniaNorwayOmanPakistanPanama (Rep.)

8 Papua New GuineaParaguayPeru PhilippinesPolandPortugalQatarRomaniaRus sian FederationRwandaSaint Christopher (St Kitts) and NevisSaint LuciaSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth SudanSpainSri LankaState of LibyaSudanSurinameSwedenSwitzerlandSyria n Arab (United Rep.)ThailandTimor Leste (Dem. Rep.)TogoTonga (including Niuafo ou)Trinidad and TobagoTunisiaTurkeyTurkmenistanTuvaluUga ndaUkraineUnited Arab EmiratesUnited Kingdom: United Kingdom of Great Britain and Northern Ireland Guernsey Jersey Isle of ManOverseas Territories (United Kingdom of Great Britain and Northern Ireland): Anguilla Bermuda British Indian Ocean Territory British Virgin Islands Cayman Islands Falkland Islands (Malvinas) Gibraltar Montserrat Pitcairn, Henderson, Ducie and Oeno Islands South Georgia and the South Sandwich Islands St Helena, Ascension and Tristan da Cunha St Helena (Dependencies) (islands) Turks and Caicos IslandsList of UPU member countries and other territories included in the UnionXIIIViet NamYemenZambiaZimbabweUN member states whose situation with regard to the UPU has not yet been settled.

9 AndorraMarshall IslandsMicronesia (Federated States of)PalauUnited States of America Territories of the United States of America coming within the Union s jurisdiction by virtue of article 23 of the constitution : Guam, Puerto Rico, Samoa, Virgin Islands of the United States of America Trust Territory of the Pacific Islands: Mariana Islands including Saipan and Tinian, but not the United States Possession of GuamUruguayUzbekistanVanuatuVaticanVenez uela (Bolivarian Rep.)List of UPU member countries and other territories included in the UnionXIVP oste aux lettres Conv. Art. 1 XVTable of UPU letter-post chargesTable of UPU letter post chargesDescription of chargeAmountObservationsConvArticleRegs Article12345 Guideline postage chargesSee art 15 10115 101 Charge for delivery to the addressee of a small packet exceeding 500 gSame chargeas in internal service15 102 Charge on items posted after the latest time for postingSame chargeas in internal service15 on items posted outside normal counter opening hoursSame chargeas in internal service15 for collection at the sender s addressSame chargeas in internal service15 for withdrawal outside normal counter opening hoursSame chargeas in internal service15 restante chargeSame chargeas in internal service15 chargeCharge collected at the rate laid down by internal legislation for any letter post item weighing more than 500 g except items for the blind15 chargeSee Charge on unpaid or underpaid unregistered items Charge on unpaid or underpaid

10 Unregistered itemsCharge adopted for priority items or letters in the first weight step by the country of delivery multiplied by the ratio between the amount of deficient postage and the same charge adopted by the country of origin; to this charge shall be added a handling charge whose guideline amount shall be SDR or the charge prescribed by internal legislationThe delivering DO may,if it so wishes,collect only the handling charge06 8 Registration chargeGuideline amount of SDR at mosti For each M bag, DOs shall collect, instead of the charge per item, a bulk charge not exceeding five times the amount of the charge per item18 of chargeAmountObservationsConvArticleRegs Article12345ii In addition to the charge per item or bulk charge, DOs may collect, from the sender or from the addressee, special charges in accor dance with their internal legislation, to take account of any exceptional security measures taken with regard to registered items and insured items18 for exceptional security measuresSee Registration charge Charge for cover against risks due to force majeureGuideline amount of SDR for each registered item15 chargeGuideline amount SDR for SDR of insured value or fraction thereof or of the scale of the insured value, whatever the country of destination, even in countries which undertake to cover risks of force majeure18 of delivery chargeGuideline amount of for delivery to the addressee in personGuideline amount of0.