CSD Overview - National Treasury

1 Central Supplier Database User Acceptance Supplier Registration Testing Support and Presenter Training CSD Team 06 August 2015. HOUSEKEEPING. Housekeeping Cell phones on silent Designated smoking areas Restrooms Emergency exits Questions Parking lot CSD Overview What Do You Know? I have heard about the Central Supplier Database before today Background From the 2015 Budget Speech: ..a central supplier database will be introduced. Suppliers will only be required to register once when they do business with the state. This will significantly reduce the administrative burden for business, especially small and medium-sized enterprises. The database will interface with SARS, the Companies and Intellectual Property Commission and the payroll system. It will electronically verify a supplier's tax and BEE status, and enable public sector officials doing business with the state to be identified.

2 This intervention will also reduce the administrative burden for SCM practitioners and address many of the concerns raised by the Auditor-General every year.. CSD Project Phases Phase 1 & 2 Go-Live Phase 2&4 Go-Live 1 Sept'15 1 April 16. Fin Year 2015/16 Fin Year 2016/17. 6 months 7 months Phase 1 Phase 3. Phase 2 Phase 4. Phase 1: Phase 2: Phase 3: Phase 4: Develop CSD Extend CSD Automated electronic Consumer Application and application to Vetting 2 Secondary Management to Supplier Self- include o Bank account Suppliers Registration commodities verification (BankServ / Distribution of Automated electronic Verify ID Safety Net) Supplier Vetting Primary numbers of o Government employee Information to Interfaces individuals verification (SARS) subscribers o Tax clearance (Home Affairs) Capture B-BBEE and verification (SARS) Quotation and bidding o Business registration information verification (CIPC).

3 O Bank account check digit verification High Level Solution Overview Consumer User Registration & Authorisation and Supplier 3rd Party Interfaces for Management Management Electronic Verification Business Consumer Assisted Supplier Supplier Self- Registration (CIPC). organs Self Registration Registration Member, Director of state Organs of state details (CIPC). PC/ Smartphone/Laptop/ Tax Clearance Internet Cafe Tax Ref #. State Employee Internet User Security (SARS). Bank Account In-Process CDV. Supplier Automated Account Holder Request Verification information Access verified Data (BankServ)/Safety CSD Consumers Update Net). supplier Supplier Regular information Master Automated Re- ID Number (Dept Verification of Home Affairs). CSD. Supplier Master Tenders defaulters and restricted Prepared Supplier Data Upload to CSD suppliers CSD data from Consumers How Will the Interim Parallel Registration Process Work?

4 1 September 2015 1 April 2016. Supplier self-registration Interim Process Organs of state access the Interim process until organs of state access supplier information on the CSD. the supplier information on the CSD. Replacement of paper-based registration form 1 2 3. Department(s) or organs of Supplier self-registers on the Supplier provides his CSD Supplier Number state use the supplier number CSD and unique registration reference nr as well and unique registration as any other relevant documentation (not yet reference nr to view/ print the electronically verified by the CSD) to the verified supplier information department(s) or organs of state. from the CSD. CSD Supplier Nr | Unique Registration Reference Nr |. Relevant other documentation Interim Benefits/ Reduced administrative burden Supplier only captures registration information once (quality measures applied to ensure complete, accurate and up-to-date information) accessible by all spheres of government In-process electronic verification ( tax, business registration and bank account check-digit and branch information) and in- process member/ director detail obtainment - no paper copies required = reduced fraud Process Prior to 1 September 2015.

5 Manual and Other Tax Certificate Technical Vetting : Company Registration Certified Bank Account BBBEE Certificate Other Forms Commercial Banks Supplier First point of Contact Tenders defaulters, restricted suppliers, State employee Supplier List FIN SCM. Interim Process (1 September 2015 31 March 2016). Certified Bank Account Manual and Other BBBEE Certificate Technical Vetting : Other Forms Commercial Banks Supplier Number Unique Registration Reference Nr First point of CSD Contact State employee Supplier Summary Supplier List FIN SCM. New Process (From 1 April 2016). Other Forms Other Manual B-BBEE Certificate/Affidavit Technical Vetting: Supplier Number First point of CSD Contact NIP, SETA's, SANAS, IRBA, CIDB. Bid and Quotations FIN. FIN SCM Demand Supplier Self-Registration Process Users Registered Users Province 14-Mar 21-Mar Growth %Change Western Cape 3124 3612 488 16%.

6 North West 3253 3958 705 22%. Limpopo 6725 7339 614 9%. Northern Cape 790 895 105 13%. Mpumalanga 3925 4323 398 10%. kwazulu - natal 4723 5494 771 16%. Gauteng 15890 18104 2214 14%. Free State 1572 1806 234 15%. Eastern Cape 4317 5130 813 19%. Unk nown 77715 81080 3365 4%. National 122034 131741 9707 8%. Suppliers Registered Suppliers Registered Province 14-Mar 21-Mar Growth %Change Western Cape 2979 3481 502 17%. North West 3467 4258 791 23%. Limpopo 7817 8527 710 9%. Northern Cape 793 902 109 14%. Mpumalanga 4183 4615 432 10%. kwazulu - natal 5178 6097 919 18%. Gauteng 16088 18423 2335 15%. Free State 1621 1855 234 14%. Eastern Cape 4606 5519 913 20%. National 46732 53677 6945 15%. Supplier Self-Registration Process Access the Register a Receive an activation Activate account by requesting and Log in CSD site on new CSD email and click entering the OTP on the CSD.

7 Account activate account TAX. Complete tax Complete bank Complete address Complete Complete supplier information Account information information contact information identification information B-BBEE. Complete directors/members Complete Complete associations commodities Maintain Complete notification information users information Complete (if non-CIPC company) (if relevant) information accreditations Additional (if relevant). functionality View reports View supplier A CSD supplier number Overview Organs of state and unique registration Complete B-BBEE. information access verified CSD reference nr is auto- Click on information supplier information generated and communicated Submit Auto verification of supplier information with SARS, CIPC etc. Supplier Type Requirements Which ID type is Which Tax number is Supplier Type Supplier Sub-Type required from the required?

8 Supplier? INDIVIDUAL SA ID number or Foreign Income Tax Reference ID number or Foreign number if ID type is SA ID. Passport number. number. INDIVIDUAL If a Foreign ID number or PAYE Reference number SOLE PROPRIETORSHIP. Foreign Passport number and VAT number is is provided, a Work optional. Permit number is provided if applicable. Foreign Company Optional: PAYE. Registration number or Reference number or FOREIGN COMPANY FOREIGN COMPANY International Securities VAT number or Income Identification Number Tax Reference Number (ISIN). SA Trust Registration Income Tax Reference INTERVIVOS TRUST INTERVIVOS TRUST number or Foreign Trust number of the trust Registration number Supplier Type Requirements Which ID type is Which Tax number is Supplier Type Supplier Sub-Type required from the required?

9 Supplier? PUBLIC COMPANY (Ltd) SA Company/ Income Tax Reference STATE OWNED COMPANY (SOC LTD) CC Registration number number. NON PROFIT COMPANY (NPC). PRIVATE COMPANIES (Pty)(Ltd) VAT number is optional. PERSONAL LIABILITIES COMPANIES (INC). CLOSE CORPORATIONS. PRIMARY CO-OPERATIVES. CIPC COMPANY. SECONDARY CO-OPERATIVE. TERTIARY CO-OPERATIVE. LIMITED BY GUARANTEE. TRANSVAAL ORDINANCE. UNLIMITED. NON-PROFIT EXTERNAL COMPANY. EXTERNAL COMPANY. Supplier Type Requirements - continued Which ID type is required Which Tax number is Supplier Type Supplier Sub-Type from the Supplier? required? National DEPARTMENT None PAYE Reference number provincial administration -GAUTENG or VAT number. provincial administration -LIMPOPO. provincial administration - kwazulu natal .

10 provincial administration -MPUMALANGA. provincial administration -NORTH WEST. provincial administration -EASTERN CAPE. provincial administration -WESTERN CAPE. provincial administration -FREE STATE. provincial administration -NORTHERN CAPE. METROPOLITAN MUNICIPALITIES. DISTRICT MUNICIPALITY -GAUTENG. DISTRICT MUNICIPALITY -LIMPOPO. DISTRICT MUNICIPALITY - kwazulu natal . GOVERNMENT. DISTRICT MUNICIPALITY -MPUMALANGA. ENTITY. DISTRICT MUNICIPALITY -NORTH WEST. DISTRICT MUNICIPALITY -EASTERN CAPE. DISTRICT MUNICIPALITY -WESTERN CAPE. DISTRICT MUNICIPALITY -FREE STATE. DISTRICT MUNICIPALITY -NORTHERN CAPE. LOCAL MUNICIPALITY -GAUTENG. LOCAL MUNICIPALITY -LIMPOPO. LOCAL MUNICIPALITY - kwazulu natal . LOCAL MUNICIPALITY -MPUMALANGA. LOCAL MUNICIPALITY -NORTH WEST.