CSRS FERS - OPM.gov

1 I csrs Individual retirement Records and fers Registers of Separations and Transfers Chapter 81 Table of Contents Subchapter 81A csrs and fers Part 81A1 General Information Section Overview .. 1 A. Introduction .. 1 B. Topics Covered .. 2 C. Organization of Subchapter .. 2 D. Forms .. 3 E. Statement of Authority .. 3 Part 81A2 Individual retirement Records Section Purpose and Background of the Individual retirement Record (IRR) (SF 2806/SF 3100) .. 4 A. General .. 4 B. Manual/Automated SF 2806 .. 4 Section General Guidelines .. 5 A. General .. 5 B. Guidelines .. 5 Section Preparation of the SF 2806 or the SF 3100 .. 6 A. Level at Which 6 B. Preparation .. 6 C. Agency Responsibility for Part-Time Postings of SF 2806/SF 6 Section Maintaining the SF 2806/SF 3100.

2 7 A. General .. 7 B. Information To Be Included in All Records .. 7 C. Information for Law Enforcement Officers, Firefighters, and fers Air Traffic Controllers .. 9 D. Information for Those Leaving a Federal Agency for Employment With a Non-Federal Government Entity That Assumes That Agency's Functions (for example, an Indian Tribal Organization Under Public Law 93-638) .. 10 E. Information Needed on IRR for Customs Officers .. 11 F. Information for Foreign Nationals .. 12 G. Military Deposit Information .. 13 Information in this chapter has not been updated since August 1996 csrs and fers Handbook April, 1998 ii csrs Individual retirement Records and fers Registers of Separations and Transfers Chapter 81 Section Frozen SF 2806's and Redesignating the SF 2806.

3 14 14 B. Procedures for "Frozen" SF 2806 .. 15 C. Procedures for Redesignating SF 2806 .. 15 D. Automatic Redesignations .. 17 Section Disposition of Individual retirement Records (SF 2806 and SF 3100) . 18 A. General .. 18 B. Separation for 18 C. Separation for Transfer .. 18 D. Employee's Indebtedness .. 18 Section Closing Out Procedures--Nondisability Separations .. 20 A. General .. 20 B. Special Annotations for Early Optional 20 C. Service Computation Date .. 20 D. Health Benefits .. 21 E. Notification To OPM of Health Benefits for an Eligible Former Spouse .. 21 F. Life Insurance .. 21 Section Closing Out Procedures--Disability Separations .. 22 A. General.

4 22 B. Preliminary SF 2806/SF 22 C. Entries To Be Made on the Preliminary SF 2806/SF 22 D. Final SF 2806/SF 3100 .. 24 E. Closing Out the Final SF 2806/SF 3100 .. 24 Section Procedures for Correction of Individual retirement Record After Transmittal to OPM .. 25 A. General .. 25 B. Errors in Service History Data .. 25 C. Understatement of 25 D. Overstatement of Deductions .. 25 Information in this chapter has not been updated since August 1996 April, 1998 csrs and fers Handbook csrs Individual retirement Records and fers iii Registers of Separations and Transfers Chapter 81 Part 81A3 Registers of Separations and Transfers Section Purpose of the Register of Separations and Transfers (SF 2807).

5 26 A. Purpose .. 26 B. Use by Agency .. 26 Section Preparation and Maintenance of the SF 2807 and the SF 3103 .. 27 A. Preparation and Number of 27 B. Series Designations .. 27 C. Sequence Numbers .. 27 Section Disposition of the SF 2806 or SF 2806-1 .. 28 A. Accompanies SF 2806 or 2806-1 .. 28 B. Use of Copies .. 28 Section Disposition of the SF 3100 or SF 3103 A. SF 3103 Accompanies SF 3100 or SF 3101 .. 29 B. Examples .. 29 Information in this chapter has not been updated since August 1996 csrs and fers Handbook April, 1998 iv csrs Individual retirement Records and fers Registers of Separations and Transfers Chapter 81 Subchapter 81B Examples of Individual retirement Records and Registers of Separations and 31 Example 1 Initial Preparation of SF 2806/SF 3100.

6 33 Example 2 Maintenance of SF 2806/SF 3100, Regular Postings of Employees Service History and retirement 34 Example 3 retirement --Voluntary on SF 2806 (Separations for Reasons Other Than Disability retirement ) .. 35 Example 4 Closing Out SF 2806/SF 3100, Separations for Reasons Other Than Disability retirement , Separation 37 Example 7 Death in Service, Correction of Administrative Error When retirement Deductions Were Not Withheld .. 41 Example 8 Preparation and Maintenance of SF 2806 for a Law Enforcement Officer or Firefighter .. 43 Example 9 Preparation of SF 3100 Where Law Enforcement Officers and Firefighters Are Involved .. 44 Example 10 Closing Out SF 2806/SF 3100, for Federal Employees Leaving Federal Service to Serve With an Indian Tribal Organization Under the Indian Self- Determination Act.

7 45 Example 11 Opening SF 2806/SF 3100 For Individual Retaining Federal retirement Benefits While Serving in Indian Tribal Organization Under the Indian Self- Determination Act .. 46 Example 12 Preparation and Closing Out of Preliminary SF 2806 to Accompany Application for Disability retirement .. 47 Example 20 Additional Pay Status (APS), Night Shift Pay (NSP), or Hazard Premium Pay Example 5 Closing Out SF 2806, retirement --Voluntary Under Public Law 103-66 .. 38 Example 6 Closing Out SF 2806 for Removal, Part-Time and Full-Time Work Schedules . 39 Example 13 Preparation and Closing Out of Final SF 2806 for Disability retirement .. 48 Example 14 Preparation and Closing Out of Final SF 3100 for Disability retirement .

8 49 Example 15 Correction as Result of Understatement of retirement Deductions .. 50 Example 16 Frozen SF 2806 .. 51 Example 17 fers Card After Freezing SF 2806 .. 52 Example 18 Redesignated SF 2806 to fers .. 53 Example 19 fers Card After Redesignating SF 2806 .. 54 (HPP) at Multiple Pay Rates .. 55 Example 21 Notification of Former Spouse Health Benefits Enrollment .. 56 Information in this chapter has not been updated since August 1996 April, 1998 csrs and fers Handbook v csrs Individual retirement Records and fers Registers of Separations and Transfers Chapter 81 Example 22 Standard Form 2807 Illustrating Preparation and Disposition of Form .. 57 Example 23 Standard Form 3103 Illustrating Preparation and Disposition of Standard Form 3103, Register of Separations and Transfers.

9 58 Example 24 Standard Form 2806-1, Illustrating Notice of Correction of Individual retirement Record .. 59 Example 25 Notice of Correction of Individual retirement Record, SF 3101 (Notification of Former Spouse Health Benefits Enrollment When SF 3100 Has Been Forwarded to OPM) .. 60 Example 26 Notice of Correction of Individual retirement Record, SF 3101 .. 61 Information in this chapter has not been updated since August 1996 csrs and fers Handbook April, 1998 1 csrs Individual retirement Records and fers Registers of Separations and Transfers Chapter 81 Subchapter 81A csrs and fers Part 81A1 General Information Section Overview A. Introduction This subchapter describes the preparation, maintenance, and disposition of the Individual retirement Record (SF 2806 and SF 3100) and the Register of Separations and Transfers (SF 2807 and SF 3103) under the Civil Service retirement System ( csrs ) and the Federal Employees retirement System ( fers ).

10 NOTE: OPM is in the process of developing the fers Automated Processing System (commonly known as FAPS). Under FAPS, agencies will electronically transmit data to OPM each pay period. This will allow the creation of an automated data base, built over the course of employees' careers. This data base will then allow OPM to adjudicate claims and maintain annuitants' accounts more efficiently. While FAPS is being designed to handle benefits for fers employees, agencies also will be asked to report data on csrs employees via FAPS. While FAPS will make much of the information in this chapter obsolete, we are issuing it in this form at this time to facilitate the conversion process. There is a substantial degree of disparity among agencies in how items of information are recorded on hard copy records.