CUNYfirst Campus Solutions User Access Request Form

1 Last Name: Empl ID: Full time Part time Business Unit / Campus : Work Phone:Ext: Date: Confidentiality Agreement Code: Business Unit / Campus : Phone: Date:Managerial Approval (Requesting Supervisor):In the absence of written signature: Please email your approval to the appropriate Campus party, per your Campus ' Request Requested (Check Only One): Dept / Office: JobTitle: In the absence of written signature: Employees may accept the Confidentiality Statement in CUNY first via Employee Self Service.

2 Go to: , log in and navigate to, Human Capital Management > Self Service > CF Confidentiality StatementCampus Solutions user Access Request FormEMPLOYEE INFORMATION SECTION (Please Print) : Job Title:CONFIDENTIALITY STATEMENT (must be signed by the Employee) : Dept / Office: CUNY Email Address:Please note: This form is required in order to Request Access to the CUNY first system. This form must be approved by the employee s supervisor. Employees may NOT approve or grant Access for themselves. For transferring employees, a separate form must be completed from the Campus and/or Department transferring FROM and TO in order to Access in both areas.

3 This Request must be made in advance of the effective date of the personnel action. CUNY Email Address: Managerial Signature: Employee's Signature: First Name:MI:I understand that the data obtained from any CUNY first system is considered confidential and NOT to be shared with anyone who is not authorized to receive such data. I understand that I am individually accountable for the use of my user ID in the CUNY first system. Improper use of my user ID could lead to revocation of Access rights and further disciplinary proceedings in accordance with CUNY policies, rules and regulations, and applicable collective bargaining Access Remove Access Delete All Access If you are a student, please specify college: Last Name: First Name: CS 11/05/2021CU_CSSS_Student_Srvcs_CenterVi ew info about a student via Student Services for staff maintaining External System ID for Students.

4 Requires External System ID CS SS AdvisorAccess to the student advisement for Athletics Directors to maintain Athletics information for ONLY Access to Personal Information for any STUDENT (no job record).CU_CSCC_Student_UpdateAdd/Update Bio Data for any a Person's Bio Data for any to Staff responsible viewing and updating Veterans Affairs to staff responsible for updating FERPA restrictions for an to DegreeWorks setup pages for inquiry Access to Student only Access to DegreeWorks setup pages for all inquiry Access to Student information for Public Safety to Deans list setup and process Access to select Student to Academic Advisor Batch Load Indicator and CORRECTION to

5 Student Advisor where advisor(s) are assigned to a to search for potential hires (adjuncts/ graduate students) based on user defined , u/d grade rosters, class rosters; generate attendance Course Catalog - View to Administrative staff responsible for assignment of class Only Access to External Education to staff that are responsible for maintaining course Only Access to Grade and Term Statistics Information for non SR Class Rosters that fall under user s Academic Organization as assigned in Only Access to configured prerequisite Grade Rosters that fall under user s Academic Organization as assigned in Plan Maintainer View to staff

6 Responsible for processing and maintaining end of term Records Access to the ePermit SPARC Compliance to Campus Faculty Scholarly Work Admins responsible for collecting and/or approving the faculty entry. Access to add new entries for Transcript to staff who are responsible for maintaining student HEOA Compliance to staff responsible for processing and maintaining graduation to staff responsible for maintaining student to CUNY Pathways Reports. CU_CSSR_Block_Enroll_MaintaineAssign to staff who will manage and maintain block Plan Maintainer.

7 CU_CSSR_Enroll_Appt_MaintainerAssign to staff responsible for maintaining student enrollment for staff who are responsible for maintaining student groups. CU_CSSR_Enrollmnt_Reqst_ViewerDisplay enroll requests. Run and print enrollment to staff responsible for maintaining Student Tech Need Survey. CU_CSSR_Enroll_Stdnt_MaintainAccess to Quick Enroll to staff responsible for maintaining term activation for students. CU_CSSR_Quick_AdmitAccess to Quick Admit Students for SR to staff who will be executing the term withdrawal processes.

8 CU_CSSR_VOE_MaintainerThis role is intended for staff who are responsible for maintaining Verification of Data to Staff processing and maintaining transcript and Update Transcript to staff responsible for configuring transfer credit Records - Enrollment RolesStudent Records - 1 (Roles require Student Records Owner Approval)Student Records - Inquiry RolesStudent Records RolesEmpl ID: _____ Last Name: _____ First Name: _____CU_CSSR_Administer_Term_SetupAdmini ster Term Setup, Term/Session and Academic Calendar.

9 CS 11/05/2021CU_CSCC_Student_Health_ViewVie w immunization, accommodation, and health test view of full Date of Birth on Student Summary View Access to Priority Registration Student Group (Disabled).**CU_CSSR_Student_Conduct_Inq View Only acces to CS disability , u/d enrollment reqs, pre-requisite and co-requisite who run processes to update class schedule with course catalog changes, copy class schedule data from term to term, update workload & run process to copy/update workload Course / Class Setup; view enrollment requirements.

10 U/d advising Student Committees based on a standardized committee HISTORY UPDATE Access to Personal Information for any to staff that update immunization, and health test data for , u/d faculty assignment types and instructor assignment to staff that require UPDATE Access to Personal Information for any users in verifying and validating exam numbers for all law to Run Faculty Workload Plan Maintainer - Access to run a process to Undo Enrollment Cancellations.**CU_CSCC_Citizenship_Data Update Access to Citizenship and Passport data for an individual the Instructor/Advisor Table.