CUSTODIAL PROCEDURES HANDBOOK - ghsd75

1 CUSTODIAL PROCEDURES HANDBOOK October 1st, 2015 2 Custodian Procedure HANDBOOK October 1, 2015 (Hyperlinks are included in this document for the reader s use. In the Index CNTL &Click to follow the link to the page indicated). For the most current updates please refer to the links. CUSTODIAL PROCEDURES HANDBOOK .. 1 INTRODUCTION .. 4 GENERAL SAFETY INFORMATION .. 5 WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) .. 5 PERSONAL PROTECTIVE EQUIPMENT (PPE) .. 6 APPEARANCE .. 9 HEAD CARETAKER DUTIES .. 10 GENERAL INFORMATION FOR ALL CARETAKING STAFF .. 11 Use of cell Phones .. 11 Use of Headphones and Radios .. 11 Body Fluid Cleanup and Disposal .. 12 Use caution when cleaning .. 12 CUSTODIAL Closet and Storage .. 13 Duties .. 13 BUILDING OPERATION GUIDELINES .. 14 Heating .. 14 Plumbing .. 15 Lighting .. 15 Repairs .. 16 Outside Maintenance .. 16 GENERAL CLEANING THROUGHOUT THE YEAR.

2 17 Classrooms, Office, Library .. 17 Daily .. 17 As Needed .. 17 Hallways and Entrance(s) .. 18 Daily .. 18 As Needed .. 18 Home Ed, Art Rooms, Computer Rooms .. 18 Industrial Arts Regular Cleaning during the Year .. 18 Home Economics Regular Cleaning during the year .. 18 Gym .. 19 Dusting .. 19 Washrooms Facilities .. 20 3 Custodian Procedure HANDBOOK October 1, 2015 Daily .. 20 Major Holiday Cleaning .. 20 Christmas Cleaning .. 20 Summer Cleaning .. 21 Classroom Summer Cleaning .. 21 Industrial Arts - Summer Cleaning .. 22 Home Economics Summer Cleaning .. 22 SUPPLY REQUESTS .. 23 Custodian Procedure HANDBOOK and Fiduciary Obligation .. 25 4 Custodian Procedure HANDBOOK October 1, 2015 INTRODUCTION The purpose of this HANDBOOK is to provide CUSTODIAL personnel with a useful resource manual. The structure of this HANDBOOK first addresses cleaning and operational issues, followed by important safety information, and sample forms for inspections and follow up.

3 This a living document and will be edited and updated as required. Through the use of this HANDBOOK , CUSTODIAL staff members should improve their planning and productivity. It will also provide site administrators with cleaning guidelines and expectations in order to provide input for evaluating performance. It will assist in establishing district-wide minimum required standards for cleaning. Custodians are responsible for keeping their sites clean and utilizing supplies, methods, and established criteria in order to meet site and Division standards. With the use of this resource, Head Custodians will be better prepared to: 1. Implement an annual master cleaning schedule for regular and deep cleaning tasks 2. Oversee the completion of assigned duties 3. Extend the life of the facility and equipment It is recommended that the Caretaker Supervisor and the Manager of Facilities collaborate and approve staff working schedules (regular working hours) developed by the Head Custodian.

4 As we continue to work together using the guidelines and standards established in this HANDBOOK , CUSTODIAL staff members will work towards a higher and more consistent level of cleaning. 5 Custodian Procedure HANDBOOK October 1, 2015 GENERAL SAFETY INFORMATION WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) WHMIS: What is it? Workplace Hazardous Materials Information System A Canada-wide system in which suppliers, employers and workers each have their own responsibilities. WHMIS is there to protect the health and safety of workers by promoting access to information on hazardous materials used in the workplace. Role of suppliers, employers and workers Suppliers The suppliers who manufacture, import, distribute or sell hazardous materials have to : determine which of their products are controlled products obtain information about their controlled products, prepare and provide this information in the form of labels and material safety data sheets update the information on their controlled products every three years or as soon as there is new information about them.

5 Employers The employers who purchase, use or manufacture controlled products have to : ensure that all controlled products (purchased, produced on site or decanted) are properly labeled obtain updated material safety data sheets from the supplier or produce them themselves for the controlled products manufactured on site collaborate in the development of a training and information program on the controlled products and ensure that it is updated annually ensure that employees are trained and informed and that the acquired knowledge is put into practice. Workers The workers who use controlled products at work have to: participate in the training and information program on controlled products take the necessary steps to protect themselves and their coworkers participate in identifying and eliminating risks. 6 Custodian Procedure HANDBOOK October 1, 2015 PERSONAL PROTECTIVE EQUIPMENT (PPE) Activity performed notes Helmet Goggles/Glasses Ear Plugs/Protection Rubber Gloves Work Gloves CSA Approved Footwear High Visibility Vests Maintain floors: sweep, mop, strip, wax, scrub, burnish and buff.

6 Only When working outside Gloves required, follow the MSDS Remove garbage to outside bins Only When working outside Eye protection required, ear protection if identified Maintain Carpets: clean/vacuum; spot cleaning Only When working outside Gloves required, follow the MSDS, be visible, working alone AP Clean / disinfect washrooms Only When working outside Gloves required Hazardous spill cleanup ( blood/body fluids, Mouse/bird droppings, chemicals etc.) Only When working outside Gloves required Move furniture and equipment Only When working outside When required wear high visibility vest 7 Custodian Procedure HANDBOOK October 1, 2015 Safety in the work place is very important. To assist in achieving a safe environment, organization and maintenance of the site, the custodian must be safety conscious at all times. Maintaining supplies and equipment in an orderly condition will always assist in this process.

7 Make safety a high priority. Below are the safety items that will enable us to achieve our goal. 1. Work in a safe manner at all times. Be conscious of the potential for injury. Work quickly, but don t run while working. Use handrails when going up or down stairs, and use caution while opening doors. 2. Always post a Wet Floor Sign on wet floors. 3. Position all supplies and equipment in a safe place and manner while working, and return them to the proper storage area when finished. Chemical cabinets, supplies and boxes: Need to be at least 1 meter from electrical panels. Chemicals should be placed below eye level as per safety compliance guidelines Make sure that all entrances are clear of obstructions. 4. Always use the proper protective equipment: Safety glasses Ear plugs Nitrile rubber gloves/winter gloves Proper foot wear for designated task High visible vest 5. Read labels and review the Material Safety Data Sheets (MSDS) before using any products to learn about hazards, first aid PROCEDURES , and proper handling chemicals.

8 Wear goggles, gloves, and, when needed, a facemask. When working overhead, wear goggles to avoid getting anything in your eyes. 6. Do not mix chemicals together. You can create a toxic gas or hazardous solution. 8 Custodian Procedure HANDBOOK October 1, 2015 7. When going on the roof, perform ladder safety and inform office of your plans. 8. Before performing routine maintenance on electrical equipment, disconnect the power source. Unplug electrical equipment carefully. Use caution so as not to trip, vacuum, or scrub over them. 9. Never use a ladder that has been damaged. Report all damaged ladders to the Head Custodian for tagging and disposal as per district protocol. 10. Always use proper lifting techniques. Bend your knees and keep your back straight. Never lift anything that is too heavy for you and wear a back support when needed. Get help if needed. 11. Report all accidents, job related injuries and close call incidents immediately to the Caretaker Supervisor.

9 12. If you are injured, fill out the WCB form as soon as possible, accident report, first aid forms and witness statement. Failure to do so may end up in reprimand. Send forms to the Caretaking Supervisor 13. Keep electrical service panels, keys cabinet and CUSTODIAL rooms locked and clear, includes keeping all custodians room clean 9 Custodian Procedure HANDBOOK October 1, 2015 APPEARANCE All attire must be in accordance with expected standards of professional appearance and accepted safety guidelines. Those standards and guidelines include; a) Neat, clean and free from holes rips and tears. b) Clothing must not be ragged or un-hemmed. c) Shirts and pants must be of appropriate length and made of appropriate material. Mesh or other see through materials may not be worn. d) Tank tops, half shirts, halter tops and tube tops may not be worn. e) Excessively tight or loose fitting clothing may not be worn. f) No open toed shoes Soles must have good traction (non-slip) and be appropriate to the task ( gators- for snow removal, stripping.

10 Regular toed shoes for waxing). g) Clothing with obscene language, gestures, logos or images may not be worn. h) Shorts are not allowed at any time (long or short shorts) 10 Custodian Procedure HANDBOOK October 1, 2015 HEAD CARETAKER DUTIES 1. Promptly report, in writing, any defect or damage of the school property to the Principal and to the Maintenance Department. 2. Report, in writing to the Principal, any theft and/or vandalism. (During the summer months report to Maintenance Department, Manager of Facilities or designate). 3. Ensure that all doors are locked and all lights are turned off before leaving the building at the end of the school day. 4. Buildings should be checked thoroughly after all evening functions. (Make sure all doors and windows are closed and locked). 5. All fire extinguishers must have an inspection tag attached given the day were last recharged and inspected. 6. Have the Maintenance Crew pick up empty fire extinguishers for shipping out and recharging.