Department of State

1 TITLE PAGE Department of State Personal Identification Card Policy and procedures BUREAU OF DIPLOMATIC SECURITY Domestic Operations Published 30 October 2006 Revision 13 September 2010 Department of State PERSONAL IDENTIFICATION CARD POLICY and procedures i Table of Contents 1. Introduction .. 1 2. Eligibility .. 1 3. Application Services .. 1 DSIS DoS Personal Identification Card Service Locations .. 1 4. Acceptable Applicant Identification .. 1 5. Additional Requirements for Vendors .. 2 6. Security Briefing Requirement for Cleared Employees .. 2 7. procedures for Initial Issuance of DoS Personal Identification Cards .. 2 DoS Government Employees (GS, FS, PSC, and WAE) with a Valid Security Clearance.

2 2 DoS Contractor 2 DoS Contractor Employees with a Valid National Security Clearance, Public Trust Determination, or No Objection Designation .. 3 Contractor Employees Possessing a Personnel Security Clearance .. 3 Contractor Employees Possessing National Security Investigation/Public Trust Determinations Conducted by DoS .. 4 Uncleared Contractor Employees .. 6 Contractor Employees Washington, DC Metropolitan Area Requiring Physical/Logical Access .. 6 Contractor Employees Domestic DoS Facilities, Non-Washington, DC Metropolitan Area Requiring Physical/Logical 7 Contractor Employees Washington, DC Metropolitan Area Requiring Physical Access Only .. 8 Contractor Employees Domestic DoS Facilities, Non-Washington, DC Metropolitan Area Requiring Physical Access Only.

3 9 Contractor Employees Traveling to DoS Locations Overseas .. 10 Other Government Agency Personnel .. 11 Personnel with a Valid Security Clearance .. 11 Members of the Press .. 11 8. Renewal of DoS Personal ID Cards .. 11 Government and Cleared Contractor Employees .. 11 Department of State PERSONAL IDENTIFICATION CARD POLICY and procedures ii Uncleared Contractor Employees .. 11 When to Renew .. 12 9. Requirements for Reissuance of Compromised, Lost, or Stolen DoS Personal ID 12 10. Reissuance DoS Personal ID Cards Due to Inoperability/Damage .. 12 11. Reissuance of DoS Personal ID Cards Due to a Change in Personal Identity Name Change or Change in Security Clearance.

4 13 12. Use, Display, and Protection of DoS Personal ID Cards .. 13 13. Revocation 13 14. DoS Personal Identification Card Return procedures .. 14 15. Denial and Non-Renewal of DoS Personal ID Cards .. 15 16. Privacy Act Request for DoS Security Records .. 15 17. Other Organizations Requirements .. 16 18. Attachment 1 Form I9, OMB No. 1115-0136, Employment Eligibility Verification .. 17 19. Attachment 2 Contractor Employee Issuance Process Matrix .. 18 20. Attachment 3 Acceptable Department of Homeland Security Credentials .. 19 21. Attachment 4 FBI Uniform Crime Reporting Handbook Offenses .. 20 Department of State PERSONAL IDENTIFICATION CARD POLICY and procedures iii Change Record Date of Initial Release: 30 October 2006 Revision History: Revision Number Revision Date Description of Change Revision 13 September 2010 Added change record page.

5 Revision 13 September 2010 Revised paragraph 1 to clarify the uses of the card. Revision 13 September 2010 Corrected DSIS Columbia Plaza address in paragraph Revision 13 September 2010 Revised paragraphs 8 through 10 to clarify DoS Personal ID Card renewal; reissuance due to compromise, loss, or theft; and reissuance due to inoperability/damage. Revision 13 September 2010 Revised paragraph 14 to clarify DoS Personal ID Card return procedures and reflect the discontinuation of form DS-8A. Revision 13 September 2010 Revised paragraph 15 to clarify the criteria for denial or non-renewal of DoS Personal ID Cards. Department of State PERSONAL IDENTIFICATION CARD POLICY and procedures Page 1 of 20 1.

6 INTRODUCTION This publication describes the requirements for the issuance of Department of State (DoS) Personal Identification Cards (Personal ID Cards) for access to domestic DoS facilities. The DoS will issue a separate Public Key Infrastructure (PKI) token card for PKI Biometrics for Logical Access Development Execution (BLADE) until the system upgrades are in place to allow use of the DoS Personal ID Cards for PKI/BLADE. The Bureau of Diplomatic Security (DS) will phase the program in at overseas posts in the future and post current program information on this Web site as the program continues. 2. ELIGIBILITY The DoS will issue DoS Personal ID Cards to government and contractor employees who work at DoS facilities on a full or part-time basis and require frequent and recurring access to DoS facilities or information systems.

7 The DoS defines frequent and recurring access as visits that occur eight or more times per month. citizens are eligible with a written request letter from a sponsoring office. 3. APPLICATION SERVICES Domestic Operations will issue DoS Personal ID Cards in the following circumstances: A. New issuances B. Existing employees (phase-in of new cards) C. Lost, stolen, compromised, or damaged cards D. Personal identity or security clearance change E. Renewals DSIS DOS PERSONAL IDENTIFICATION CARD SERVICE LOCATIONS In Washington, DC, DSIS provides DoS Personal ID services in two locations: Government employees: Harry S Truman Building (Main State ) Room B266 2201 C Street, NW Washington, DC 20520 Hours of Operation: Weekdays 9 to 4 All others: Columbia Plaza 520 23rd Street, NW Washington, DC 20037 Hours of Operation: Weekdays 9 to 4 4.

8 ACCEPTABLE APPLICANT IDENTIFICATION All applicants must present two forms of identity source documents in their original form. The identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document must be a valid State or Federal government picture identification (ID), not expired (see Attachment 1). The DoS will refuse an identity source document that does not reasonably represent the applicant presenting it. For example, the DoS will reject identification that is mutilated, faded, or aged to Department of State PERSONAL IDENTIFICATION CARD POLICY and procedures Page 2 of 20 an extent that precludes a determination that the applicant presenting the identification matches the visual representation, or the applicant information on the identification is unreadable.

9 5. ADDITIONAL REQUIREMENTS FOR VENDORS In addition to the identification requirements of paragraph 4, the sponsoring DoS office must provide a memorandum to the Division Chief, Security Support Division, Office of Domestic Facilities Protection (DS/DO/DFP/SSD) justifying the issuance of a DoS Personal ID Card. Vendors are defined as UPS, FedEx, supply company, water company, and small couriers. The Office Director will then approve or disapprove the request. 6. SECURITY BRIEFING REQUIREMENT FOR CLEARED EMPLOYEES Before receiving a DoS Personal ID Card, all DoS personnel possessing a national security clearance must attend a mandatory security briefing.

10 Diplomatic Security, Office of Information Security, Programs Applications Division (DS/IS/APD) will provide attendees with a memorandum confirming their attendance to present to the DSIS office. DS/IS/APD publishes the DoS Security Briefing Schedule via Department Notices. 7. procedures FOR INITIAL ISSUANCE OF DOS PERSONAL IDENTIFICATION CARDS DOS GOVERNMENT EMPLOYEES (GS, FS, PSC, AND WAE) WITH A VALID SECURITY CLEARANCE A. An authorized DoS government enrollment sponsor (Human Resources Office designated as a DoS hiring authority) must complete and sign an original form DS-1838, Version 02-2010 (DoS Request for Building Pass Identification Card).