DEPARTMENT OF THE ARMY EP 415-1-260 U.S. Army Corps of ...

1 _____ DEPARTMENT OF THE ARMY EP 415-1-260 Army Corps of Engineers CECW-CE Washington, DC 20314-1000 Pamphlet No. 415-1-260 31 March 2016 construction AREA/RESIDENT engineer MANAGEMENT GUIDE TABLE OF CONTENTS Paragraph Page Chapter 1.

2 Introduction 1-1 Purpose 1-1 1-1 Applicability Statement 1-2 1-1 Distribution Statement 1-3 1-1 References 1-4 1-1 Reviews 1-5 1-1 Chapter 2. Organization, Duties, and Responsibilities 2-1 General Organization 2-1 2-1 Terminology 2-2 2-1 Duties 2-3 2-3 Responsibilities 2-4 2-3 Authorities 2-5 2-5 Chapter 3. General Office Administration 3-1 Mail Management 3-1 3-1 Correspondence 3-2 3-1 Filing and Records 3-3 3-1 Forms 3-4 3-3 Personnel 3-5 3-3 Travel 3-6 3-9 Government Vehicles 3-7 3-11 Procurement 3-8 3-11 Property Accountability General 3-9 3-12 Property Accountability Contracts 3-10 3-14 Information Technology 3-11 3-15 Tenant Commander Responsibilities 3-12 3-15 This engineer Pamphlet supersedes EP 415-1-260 , Dated 6 December 1990 i

3 EP 415-1-260 31 Mar 16 Emergency Management/Response 3-13 3-15 Government Field Trailer 3-14 3-15 Chapter 4. Fiscal Administration 4-1 General 4-1 4-1 Budgeting 4-2 4-1 Cost Accounting 4-3 4-2 Cost Reporting 4-4 4-3 Obligation of Government Funds 4-5 4-4 Audits 4-6 4-4 Chapter 5. construction Management 5-1 General 5-1 5-1 Plans and Specifications, and Design/Build Request for Proposals (RFPs) 5-2 5-1 Review of Proposed construction with Using Service Authorities, Operations Managers, and Local Sponsors 5-3 5-3 Period of Performance and Liquidated Damages 5-4 5-3 Prospective Bidders 5-5 5-3 Award of Contract 5-6 5-4 Notice to Proceed (NTP) 5-7 5-4 Commencement of Work 5-8 5-5 Post Award/Preconstruction Conference 5-9 5-5 Location of Material Storage Area and Project Signs 5-10 5-9 Federal, State, Base, and Local Regulations 5-11 5-9 Relationships with the Using Service, USACE Operations Managers and Local Sponsors 5-12 5-10 Dealing with the Contractor 5-13 5-11 Quality Assurance (QA) 5-14 5-13 Contractor Quality Control (CQC)

4 5-15 5-17 Shop Inspection 5-16 5-20 Removal of Work for Examination 5-17 5-20 Shop Drawings, Samples, and Certificates 5-18 5-21 Expediting Materials and Equipment 5-19 5-22 Technical Library 5-20 5-23 Area/Resident Office Documentation 5-21 5-23 Inspector s Quality Assurance Reports (QAR) Daily Log of construction 5-22 5-24 Laboratories 5-23 5-25 Testing and Test Reports 5-24 5-26 Photographs 5-25 5-27 ii

5 EP 415-1-260 31 Mar 16 Work Stoppages and Delays, General 5-26 5-29 Delays Within the Control of the Contractor 5-27 5-29 Suspension of Work 5-28 5-30 Work Stoppage 5-29 5-30 Deficiencies in Contractor Performance 5-30 5-31 Differing Site Conditions 5-31 5-31 Disputes 5-32 5-31 Joint Inspection 5-33 5-32 Beneficial Occupancy Inspection 5-34 5-32 Completion and Closeout Red Zone Meeting, Military construction 5-35 5-33 As-Built Drawings/Geotechnical and Concrete Material Evidence of Insurance and Insurance Policies Pre-Final and Final Inspections 5-36 5-34 Inspection of Completed construction 5-37 5-35 Completion Reports 5-38 5-35 construction Contracts 5-39 5-37 Contractor Employee Labor Hours 5-40 5-37 Chapter 6.

6 Defense Priorities and Allocation System 6-1 Priorities and Controlled Materials 6-1 6-1 Expediting Materials and Equipment 6-2 6-1 Chapter 7. Contract Administration 7-1 Field Office engineering , General 7-1 7-1 Contractor s Payment Estimates 7-2 7-1 Progress and Progress Reporting 7-3 7-6 Maintaining Progress of construction 7-4 7-11 Processing of Claims 7-5 7-11 Excusable Contract Delays 7-6 7-13 Evaluation of Contractor Performance 7-7 7-13 Architect- engineer (A-E) Performance Rating 7-8 7-17 Transfer of Completed Facilities 7-9 7-18 Acceptance of Work 7-10 7-21 Completion Report and Closeout 7-11 7-21 Modifications, General 7-12 7-22 Clauses Authorizing Modifications 7-13 7-25 Contract Clauses Not Within ACO Authority 7-14 7-32 Contracting Officer (KO) and Administrative Contracting Officer (ACO) Authority 7-15 7-34 Funding 7-16 7-36 iii

7 EP 415-1-260 31 Mar 16 Government Estimates 7-17 7-38 Requests for and Receipt of Proposals 7-18 7-42 Negotiations 7-19 7-43 Modification Packages 7-20 7-46 Modification Form 7-21 7-48 Unilateral Change Orders 7-22 7-49 Distribution of Modifications and Accompanying Documents 7-23 7-50 Architect- engineer (A-E) Responsibility 7-24 7-50 Contracts with the Small Business Administration 7-25 7-52 Chapter 8. Value engineering 8-1 General 8-1 8-1 Responsibilities 8-2 8-1 Processing Value engineering Change Proposals (VECP) 8-3 8-1 Chapter 9. Safety 9-1 General 9-1 9-1 Responsibility 9-2 9-1 General Procedure 9-3 9-1 Pre-Work Safety Plans/Accident Prevention Plan 9-4 9-2 Accident Investigation 9-5 9-5 Authority 9-6 9-5 Compliance with Federal, State, and Local Regulations 9-7 9-5 Occupational Safety and Health Act of 1970 9-8 9-6 Hazardous, Toxic and Radiological Waste Projects 9-9 9-6 Monthly Safety Exposure Reports 9-10 9-7 District Office Assistance 9-11 9-7 Chapter 10.

8 Labor Relations and Labor Standards Enforcement Responsibility (US Only) 10-1 Labor Responsibility 10-1 10-1 Labor Disputes 10-2 10-1 Posting Labor Rates 10-3 10-2 Additional Classification 10-4 10-3 Notification of Subcontracts 10-5 10-3 Payroll 10-6 10-3 On-The-Site Investigation 10-7 10-4 Apprentices and Trainees 10-8 10-4 Self-Employed Contractors 10-9 10-4 Labor Organization Representatives Entering Work Sites 10-10 10-4 Equal Employment Opportunity 10-11 10-5 iv

9 EP 415-1-260 31 Mar 16 Employment of the Handicapped 10-12 10-5 Small Business and Small Disadvantaged Business Subcontracting Program 10-13 10-5 Independent Contractors 10-14 10-6 Chapter 11. Physical Security 11-1 General 11-1 11-1 Responsibility 11-2 11-1 Reporting 11-3 11-2 Physical Security Assistance 11-4 11-2 Visitors 11-5 11-3 Chapter 12. Real Estate 12-1 General 12-1 12-1 Responsibility in Connection with Real Estate 12-2 12-1 Disposal of Real Estate and Real Estate Components 12-3 12-2 Granting Use of Acquired Real Estate to Others 12-4 12-2 Chapter 13.

10 Environment 13-1 General 13-1 13-1 Responsibility 13-2 13-1 Sources of Pollution 13-3 13-2 Federal, State, Base, and Local Regulations 13-4 13-4 Staff Inspections 13-5 13-4 Chapter 14. Design Build Method of Delivery System 14-1 General 14-1 14-1 Conferences 14-2 14-3 Schedule Management 14-3 14-7 Quality Management 14-4 14-8 Submittals 14-5 14-10 Changes 14-6 14-13 Other D-B Issues 14-7 14-15 Appendix A References/Links A-1 Appendix B - Acronyms B-1 v EP 415-1-260 31 Mar 16 THIS PAGE INTENTIONALLY LEFT BLANK vi EP 415-1-260 31 Mar 16 CHAPTER 1 INTRODUCTION 1-1. Purpose. This manual presents and prescribes, in one publication, the basic duties, responsibilities, policies, procedures, and essential information for Area/Resident Engineers and their staffs. The manual provides guidance in construction management and contract administration of design-bid-build and design-build construction , Hazardous, Toxic and Radioactive Waste (HTRW) remediation, and relocation contracts under the Area/Resident Offices jurisdiction.