DEPARTMENT OF THE NAVY COMMANDER, …

1 DEPARTMENT OF THE navy . commander , naval SURFACE FORCES. 2841 RENDOVA ROAD. SAN DIEGO, CALIFORNIA 92155-5490. IN REPLY REFER TO. COMNAVSURFORINST N41. 25 Aug 08. COMNAVSURFOR INSTRUCTION From: commander , naval Surface Forces Subj: SURFACE force SUPPLY PROCEDURES. 1. Purpose. This instruction provides policy and procedures for supply operations in commander , naval Surface Forces (COMNAVSURFOR) ships and is effective upon receipt. 2. Cancellation. COMNAVSURFLANT/COMNAVSURFPAC INSTRUCTION. 3. Changes. This is a complete revision of the basic instruction.

2 4. Action a. The policies and procedures in this instruction are mandatory for all COMNAVSURFOR afloat commands and shore units. b. Recommendations for changes and improvements are encouraged. Submit recommendations to LANT (N41), DSN 836-3324, commercial (757) 836-3324 or PAC (N41), DSN 577-3544, commercial (619) 437-3544. P. A. GUMATAOTAO. Chief of Staff Distribution: Electronic only, via COMNAVSURFOR Directives Web site COMNAVSURFORINST 25 Aug 08. SURFACE force SUPPLY. PROCEDURES MANUAL. (SURFSUP). ii COMNAVSURFORINST 25 Aug 08.

3 THIS PAGE INTENTIONALLY BLANK. iii COMNAVSURFORINST 25 Aug 08. RECORD OF CHANGES. SIGNATURE OF. CHANGE DATE DATE PERSON. PARA OF CHANGE ENTERED MAKING CHANGE. iv COMNAVSURFORINST 25 Aug 08. THIS PAGE INTENTIONALLY BLANK. v COMNAVSURFORINST 25 Aug 08. LIST OF EFFECTIVE PAGES. The following is a list of pages in effect. "0" in the Change Number field indicates original pages. PAGE CHANGE #. i through xix 0. 1-1 through 1-12 0. 2-1 through 2-14 0. 3-1 through 3-6 0. 4-1 through 4-7 0. 5-1 through 5-4 0. 6-1 through 6-31 0. 7-1 through 7-56 0.

4 8-1 through 8-7 0. 9-1 through 9-18 0. 10-1 through 10-9 0. 11-1 through 11-18 0. 12-1 through 12-40 0. 13-1 through 13-20 0. 14-1 through 14-3 0. 15-1 through 15-11 0. 16-1 through 16-15 0. 17-1 through 17-57 0. 18-1 through 18-2 0. A-1 through A-10 0. B-1 through B-4 0. C-1 through C-8 0. D-1 through D-11 0. E-1 through E-7 0. F-1 through F-5 0. G-1 through G-2 0. H-1 through H-4 0. I-1 through I-4 0. J-1 through J-7 0. K-1 through K-13 0. L-1 through L-4 0. vi COMNAVSURFORINST 25 Aug 08. THIS PAGE INTENTIONALLY BLANK.

5 Vii COMNAVSURFORINST 25 Aug 08. TABLE OF CONTENTS. CHAPTER 1 - INTRODUCTION PAGE. Article Title 1000 Introduction 1100 Action and Authority 1200 Assistance 1300 Relief of Supply Officer 1400 Supply Officer's Monthly Report to Commanding Officer 1401 Quarterly Cash Verification 1500 Supply DEPARTMENT Eight O'clock Reports 1550 Supply Officer Audits 1600 Personnel 1700 SNAP I/II/RSUPPLY/MICRO-SNAP Procedures 1800 Supply Management Certification (SMC). 1900 Depot Level Repairable (DLR) Carcass Charges Figure 1-1 Sample Supply Officer Relief Letter Figure 1-2 Supply DEPARTMENT Eight O'clock Report Figure 1-3 R-supply _SNAP Reports Generation/Retention Figure 1-4 Supply Officer Audits CHAPTER 2 - MATERIAL PROCUREMENT.

6 Article Title 2000 Introduction 2100 General Guidance 2101 Posting and Maintaining the Requisition/OPTAR Log 2200 Miniature/Micro-miniature Progressive Repair Enhancement Program (2M Prep). 2300 Contracting 2301 Contracting Authority Limitations 2302 Government Purchase Card (GPC) Program 2303 Prompt Payment Act/Interest Penalty Payments 2304 Fleet Fast Pay 2305 Purchase Order Controls 2400 Abuses of the Priority System 2500 Material Obligation Validation (MOV). 2600 Sources of Supply 2601 CASREP/Not Operationally Ready Supply (NORS).

7 Material 2602 Material Control Officer (MATCONOFF) Program 2603 Anticipated Not Operationally Ready Supply (ANORs) Requisitions 2700 Unique Requisitioning Procedures Figure 2-1 Sample Purchase Card Form viii COMNAVSURFORINST 25 Aug 08. PAGE. Figure 2-2 Sample Purchase Order Log Figure 2-3 Sample Invoice processing check-off sheet CHAPTER 3 - TRANSPORTATION LOGISTICS AND MATERIAL EXPEDITING. Article Title 3000 Introduction 3100 Critical Requirements 3200 Expediting Functions 3300 Fleet Freight/Cargo Routing Instructions CHAPTER 4 - MATERIAL RECEIPT, CUSTODY, AND STOWAGE.

8 Article Title 4000 Introduction 4001 Receipts 4002 Material Discrepancies 4003 Defective Material 4004 Issue Errors (Customer Refusal). Figure 4-1 Sample Supply Discrepancy Report (SDR) Control Log Figure 4-2 Sample Product Quality Deficiency Report (PQDR). Control Log CHAPTER 5 - MATERIAL EXPENDITURE AND SHIPMENT. Article Title 5000 Transfer of Material 5001 Excess Spare Parts 5002 Missing, Lost, Stolen or Recovered (MLSR). Government Property 5003 Fuel/Lube Oil Off-Load Incident to Overhaul/Major Availability 5004 Expenditure Document Preparation CHAPTER 6 - INVENTORY CONTROLS.

9 Article Title 6000 Introduction 6100 Stocking Policy 6200 Supply Support Center 6201 Required Reference Publications and Files 6300 Stock Replenishment Policy 6301 Selected Item Management (SIM) Material/Demand Based Item (DBI) Material 6302 Monthly Review of SIM/DBI Battery ix COMNAVSURFORINST 25 Aug 08. PAGE. 6303 Not Carried (NC) Items 6304 Endurance Loading 6305 AT5 Material Off-Load During ILO/ILR. 6306 Automatic Reorder Restriction Codes (ARRC) and Limit Flags 6307 Demand Effectiveness Processing 6400 Issue Procedures/Consumption Documents 6401 Excessive Quantities 6402 Requests for Not-In-Stock (NIS) Repair Parts 6403 Requests for Not Carried (NC) Repair Parts 6404 Issues to Other Units/OSO Transfers 6405 Total Asset Visibility (TAV).

10 6500 Repairable Item Management 6501 Fixed Allowance Repairables 6502 One-for-One Repairable Replacement 6503 XMAMS Management Guidance 6504 Excess Parts Offloads 6600 Configuration Management Afloat 6601 Equipment Support/COSAL Maintenance 6602 Outfitting Allowances for New Construction Ships Only 6603 Allowance Changes 6604 Allowance Change Requests (ACRs). 6605 Boat Support and Civil Engineering Support Equipment (CESE). 6606 Automated Shore Interface (ASI) Tape and Revised Alternative Dataflow (RAD) Download Processing 6700 Hazardous Material/Hazardous Waste (HM/HW).